Stop waiting two weeks to see what employees actually spent.
Built for Controllers and CFOs tired of chasing receipts that show up long after the card was swiped. Employees snap a photo, AI captures the details, and it's already coded and routed for approval.
Trusted by finance teams at 500+ companies — including how they capture and code employee expenses without a spreadsheet.
Drag the slider — this is the same policy logic that routes every expense in ProcureDesk.
Trusted by finance teams at
What is expense receipt tracking? Expense receipt tracking is the process of capturing, coding, and routing employee expense receipts for approval and reimbursement, instead of collecting them by hand at month-end.
ProcureDesk captures receipts via mobile photo, uses OCR with AI validation to extract the vendor, amount, and date, predicts the GL code, and routes the expense for approval the same day.
Right now, a receipt from two weeks ago is still sitting in someone's wallet.
By the time it's submitted, coded, and approved, the spend is old news.
Receipts show up long after the card was swiped
Employees put things on cards, and finance doesn't see the receipts for weeks, if they ever get submitted at all.
Text extraction with no intelligence behind it
Basic OCR reads text but doesn't validate it. Teams end up manually correcting 30-40% of what gets captured, one receipt at a time.
Spreadsheets don't hold receipts or show real spend
Past roughly $50K a month in spend, someone's manually collecting expense reports from every department just to see where the money went.
Basic OCR vs. OCR with AI — the difference is what still needs a human.
Basic OCR — text extraction only
- ✕Receipts collected by hand, weeks after the purchase
- ✕60-70% accuracy, manual correction on the rest
- ✕Template-based setup breaks when a receipt format changes
- ✕Spend visibility only shows up once reports are consolidated
- ✕GL coding re-keyed by hand for every expense
OCR + AI — validated, not just read
- ✓Receipts captured by photo, coded and routed the same day
- ✓99%+ accuracy, with AI validating what's captured
- ✓Template-free — works on any receipt format, no setup
- ✓Spend visible in real time as expenses are submitted
- ✓GL codes predicted automatically from vendor history
From snapped photo to reimbursed expense — one connected process.
We set it up. Your team just starts using it.
Snap the receipt
Employees photograph a receipt from the mobile app, in the field or at a desk.
OCR + AI extracts and codes it
Vendor, amount, and date are captured at 99%+ accuracy, and the GL code is predicted automatically.
Approve and reimburse
Routed for approval by amount and policy, then reimbursed the same cycle, not a month-end batch.
Same job. Very different process.
| Category | Basic expense OCR | ProcureDesk |
|---|---|---|
| Accuracy | 60-70%, manual correction needed | 99%+, OCR + AI validation |
| Setup per vendor | Template-based, 2-4 hours, breaks on format change | Template-free, works on any format |
| GL coding | Manual, after the fact | Predicted automatically from history |
| Document types | Separate tools per document type | One engine for invoices, receipts, packing slips |
| Spend visibility | Once reports are consolidated | Real-time as expenses are submitted |
Finance teams who stopped waiting on receipts to see real spend.
"The PO-matching feature auto-codes right into our invoices. Time I used to spend reconciling, I now spend on actual analysis."
"ProcureDesk saves us 25 to 35 percent of the time we used to spend on processing invoices, which is huge."
"ProcureDesk saves us 25% to 35% of the time we used to spend on processing invoices, which is huge."
Frequently asked questions about expense receipts.
01How does OCR receipt capture actually work?
Snap a photo, and OCR with AI validation extracts the vendor, amount, and date, at 99%+ accuracy, versus the 60-70% typical of basic text-extraction OCR.
02Does it predict the GL code automatically?
Yes. GL codes are predicted based on vendor history and department patterns, instead of being re-keyed by hand for every expense.
03What if a receipt is handwritten, faded, or an unusual format?
The engine is template-free, so it processes any format without manual setup, and keeps working even if a vendor changes their receipt layout.
04Can I capture receipts from a job site or the field?
Yes. Mobile photo capture is built for field-based expenses, so lab, plant, and site staff can submit receipts as soon as a purchase happens.
05Does this catch duplicate receipts?
Yes. AI validation checks for duplicates automatically as receipts are captured, not after they've already been reimbursed.
06Can I submit both reimbursable and non-reimbursable expenses?
Yes, both types of expense reports are supported from the same mobile or web workflow.
07Does this pull in credit card transactions automatically?
Yes. Card transactions can be pulled in automatically and matched to the receipt, instead of manually reconciling a statement.
08How long does it take to set up?
Most companies are live in 2–4 weeks, with white-glove onboarding handling policy rules and GL mapping.
Close the loop on employee and card spend.
Control-First Procurement
The framework for putting controls in front of spend, instead of chasing it afterward.
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