✦ Procurement Software · Built for Mid-Market Finance
A Procurement Software That Catches Spend Before the Invoice!
Capture every request, enforce your approval policy, and generate the PO with ERP sync — all before a vendor is contacted. Built for mid-market Controllers tired of finding out about spend too late.
- Live committed spend visibility — see what's been ordered before the invoice arrives
- 200+ punchout catalogs: Amazon Business, Grainger, Thermo Fisher, CDW
- Native sync with QuickBooks (Online, Desktop, Enterprise), NetSuite, Sage Intacct
- Live in 2–4 weeks — full setup done for you, no IT project
Rated on G2
★★★★★ 4.3 / 5
Procurement Without the Chaos
Starting in Week One
Starting in Week One
Trusted by Mid-Market Finance Teams
The Problem
Your Procurement Process Has Holes — and the Invoices Prove It.
Off-Catalog Buying You Can't See
Employees order from random vendors with personal cards or unapproved POs. By the time you find out, the commitment is already made — and the invoice is on its way.
"We had $50K in commitments we didn't know existed by the time those invoices hit AP." — Controller, Mid-Market Biotech
Approvals Buried in Email & Slack
No audit trail. No enforcement. No way to prove the right person approved the right purchase at the right amount. Just a thread you have to dig through at month-end.
"My team spends 10+ hours a week just chasing down purchase approvals." — Accounting Manager, Charter School Network
No Visibility Into Open Commitments
Your ERP shows what you've spent. It doesn't show what you've committed. Budget planning is impossible when half the spend hasn't hit the books yet.
"I'm always flying blind on what's actually been ordered until the invoices show up." — VP Finance, Manufacturing
PO Creation Eats Days Every Week
Manual purchase orders. Manual vendor entry. Manual GL coding. Manual everything. Your finance team is doing data entry instead of finance work.
"Creating POs and matching them to vendors was a full day a week. ProcureDesk eliminated it." — Controller, Construction
90%
Fewer invoices arriving without a PO
200+
Punchout supplier catalogs included
2–4
Weeks to go live, fully done for you
7–10
Hours per week saved per finance team member
Procure-to-Pay Workflow
Every Step of Procurement, On One Platform.
[ Purchase Requests ]
Capture every purchase at the point of request
Every purchase starts as a structured request — with vendor, amount, GL code, and budget validated upfront. No more retroactive approvals after the invoice arrives.
- Multi-level approval routing — Route by amount, department, vendor, or GL code. Enforce your spend policy automatically on every request.
- Auto-escalation — No response in 24 hours? The request moves to the next approver automatically. No more bottlenecks.
- Mobile approvals — Approve or reject from anywhere, with full request context, vendor info, and live budget snapshot.
- Budget validation upfront — System checks available budget before the request even goes to approvers. No more overruns.
Purchase Request Workflow
1
Request submitted by employee
Done
2
Routed to Manager ($2K+ threshold)
Done
3
Controller review triggered (>$5K)
In review
4
PO generated & sent to vendor
Queued
Approved Supplier Catalogs
Amazon Business
Office & general supplies
Punchout
Thermo Fisher Scientific
Lab reagents & equipment
Punchout
Grainger
MRO & industrial supplies
Punchout
CDW Technology
Hardware & software
Punchout
Budget validated ✓ · $4,800 available
[ Punchout Catalogs ]
200+ supplier catalogs, one-click ordering
Your team buys directly from approved suppliers — Amazon Business, Grainger, Thermo Fisher, CDW, McMaster-Carr, Staples, VWR, Home Depot, and 200+ more — without leaving ProcureDesk.
- Direct catalog access — Browse, configure, and order from supplier sites. Pricing, SKUs, and shipping all flow back into ProcureDesk.
- Budget checked at the cart — Available budget is verified before the order is placed, not after.
- Card-first tools can't do this — Ramp and Brex don't support punchout catalogs. If your company buys physical goods, that matters.
- Custom catalogs too — Add your contracted vendors with negotiated pricing. Off-catalog purchases get flagged.
[ Purchase Orders ]
POs that generate themselves and reach the vendor
Once a request is approved, the PO is generated, formatted with your branding, and sent to the vendor — automatically. No more copy-pasting from a spreadsheet to email.
- Auto-generated POs — Vendor info, line items, GL codes, and approvals all filled in. Sent straight to the vendor by email.
- Goods receipt confirmation — Track what's been delivered against what was ordered. Partials, returns, and discrepancies tracked.
- ERP-native PO sync — POs sync to QuickBooks, NetSuite, Sage Intacct, or Microsoft Business Central. Bi-directional, no double-entry.
Purchase Order — PO-2026-0418
✓
PO auto-generated & emailed to vendor
Sent
✓
Vendor confirmed delivery date
Confirmed
✓
Goods received & receipt logged
Received
✓
Synced to NetSuite GL
Synced
Open Commitments — Q3
Spent
Committed (open POs)
[ Spend Visibility ]
Real-time visibility into committed spend
Every open PO, pending approval, and department budget — updated live. See what's committed before the invoice arrives, not three weeks after.
- Live committed spend — Every department's budget, consumption, and open commitments. Always current.
- Custom reports for the Controller — Spend by vendor, by department, by GL, by project. Export to Excel or sync to your ERP.
- Audit trail on every transaction — Who requested, who approved, when, and at what amount. Full audit-readiness built in.
See It In Action
Watch the Procurement Workflow End-to-End
See how a purchase request becomes an approved PO, gets ordered from a punchout catalog, and syncs to your ERP — all in a few clicks.
- Purchase request → approved PO in under a minute
- One-click ordering from 200+ punchout catalogs
- Bi-directional ERP sync — no manual entry
Industries
Built for the Way Your Industry Buys
Procurement looks different in every vertical. ProcureDesk is configured for each one — not retrofitted.
Manufacturing
Control plant and MRO buying across every facility. Approval workflows that don't slow operations down, plus deep integration with NetSuite and Microsoft Business Central.
Plant & MRO Controls + ERP-Native
Construction
Track every purchase back to a job. Job-based approval routing, project-level commitment tracking, and integration with Sage Intacct and QuickBooks.
Job Costing + Project Approvals
Biotech & Life Sciences
Order from Thermo Fisher, VWR, Sigma-Aldrich, and 150+ lab suppliers without leaving your workflow. Direct punchout, automatic budget checks, and PO generation built in.
Lab Punchouts + Grant Tracking
Charter Schools
No more surprise invoices hitting your fund accounting. Every purchase tracked to a fund and program — with federal compliance built into every workflow.
Fund Accounting + Federal Compliance
Testimonials
What Controllers and Finance Leaders Say
★★★★★
"For the first time, I know what we've committed to spend before the invoice arrives. Our approval policy actually gets followed now — no exceptions, no off-catalog buying."
★★★★★
"Setup was painless — their team built our approval rules and ERP integration. We were live in three weeks. The 200+ punchout catalogs were the deciding factor for us versus card-based tools."
★★★★★
"My team got 8 hours a week back. We stopped chasing approval emails and started doing actual finance work. The audit trail alone justified the entire investment."
Done-For-You Implementation
Live in 2–4 Weeks. Our Team Sets Everything Up.
No 6-month implementation. No IT project. We migrate from spreadsheets, email approvals, or your existing tool — building your custom workflows, ERP integration, and supplier catalogs along the way.
1
Week 1
Discovery & workflow mapping
We map your current approval policy, GL structure, vendor list, and ERP setup. You get a clear configuration plan.
2
Week 2
Custom configuration
Our team builds your approval rules, sets up ERP sync, and configures your supplier catalogs and punchout connections.
3
Week 3
Team training & UAT
We train your finance team and requesters. You run live transactions in a sandbox and sign off on the workflow.
4
Week 4
Go-live + 30-day support
You start saving 7–10 hours per week per finance team member. We stay on hand for the first 30 days to handle anything.
2–4
weeks to go live, fully done for you
- Custom approval workflows built by us
- ERP integration handled (NetSuite, QuickBooks, Sage Intacct, Business Central)
- 200+ punchout catalogs configured
- Full team training included
- 30-day dedicated onboarding support
- No IT team required on your end
Ready to take control?
Stop Reacting to Invoices.
Start Controlling Procurement.
Join Controllers and finance leaders at mid-market companies who run procurement on a real platform — not a spreadsheet and an inbox.
Book Your Demo
Let's Talk About
Your Procurement Workflow
No generic walkthrough. In 30 minutes, we map your current process, show you exactly how ProcureDesk fits into your ERP, and answer every question your team has.
What happens next
- Submit your request — takes under 2 minutes
- A specialist reviews your setup and goals
- You get a demo built around your workflows
- Walk away with a clear implementation roadmap
What you'll see
- Purchase request → approved PO in under a minute
- Punchout catalog ordering with budget validation
- Real-time committed spend visibility
- ERP integration with your existing stack
About Us
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