Streamline Cannabis Procurement with Smart Purchase Orders
Your cannabis operation deserves procurement software that understands regulatory compliance, manages complex supplier relationships, and keeps your inventory flowing seamlessly while staying within budget.
Managing purchases for your cannabis business feels like navigating a regulatory minefield while juggling cash flow constraints. You're dealing with:
- State-specific compliance requirements that change frequently
- Specialized suppliers who have limited payment options
- Maintaining consistent inventory levels across multiple product categories
- Manual purchase order processes that create bottlenecks
- Delayed cultivation operations and product launches • Nearly impossible tracking of spending across different license types and locations
Key Challenges for Cannabis Industry
ProcureDesk's Purchase Order Software transforms how Cannabis industry manage procurement
Key Benefits
- Full visibility into spending across all cannabis operations with real-time budget tracking by department and license type
- Automated approval workflows that keep critical purchases moving while maintaining regulatory compliance
- Complete audit trail documentation that satisfies state requirements and simplifies license renewals
How It Works
Our comprehensive purchase order system designed specifically for Cannabis industry
Step 1: Quick Setup Tailored for Cannabis Operations
- We handle the entire implementation process for you
- Configure your system for cannabis-specific procurement categories, including cultivation supplies, extraction equipment, packaging materials, and compliance documentation
- Our team understands the unique needs of cultivators, processors, and dispensaries
- Set up approval workflows that match your license requirements and state regulations
Step 2: Create Purchase Requests for Cannabis-Specific Items
- Request everything from grow lights and nutrients to extraction solvents and child-resistant packaging through our intuitive mobile app
- Pre-loaded cannabis industry catalogs include specialized suppliers for items like trichome separators, curing equipment, seed-to-sale tracking systems, and laboratory testing supplies
- The system automatically applies your preferred vendors and pricing for items like premium nutrients, CO2 tanks, and specialized packaging materials
Step 3: Streamlined Approval Workflows for Compliance
- Purchases automatically route to the right approvers based on your cannabis business structure
- Cultivation manager approval for grow supplies, compliance officer sign-off for testing equipment, or executive approval for major capital purchases like extraction machines
- Built-in compliance checks ensure all purchases meet state regulations and track required documentation for license renewals
Step 4: Track Orders and Manage Cannabis Inventory
- Monitor delivery status for time-sensitive items like live plants, perishable nutrients, and extraction solvents
- Real-time tracking helps you coordinate with cultivation schedules, processing timelines, and retail inventory needs
- The system integrates with seed-to-sale tracking platforms to maintain regulatory compliance throughout your supply chain
Step 5: Automated Invoice Matching and Financial Integration
- Seamlessly integrate with QuickBooks, Sage Intacct, NetSuite, Business Central, Xero, and Bill.com to automatically match invoices with purchase orders
- Special handling for cannabis industry payment methods including ACH transfers, wire payments, and cash management systems
- Built-in support for Section 280E tax compliance and detailed expense categorization required for cannabis businesses
Integration Capabilities
ProcureDesk seamlessly connects with the financial systems charter schools rely on most
Accounting Software Integration
- QuickBooks Integration: Synchronize purchase orders, vendors, and invoices with your QuickBooks environment for seamless financial record-keeping.
- Sage Intacct Integration: Connect directly with this cloud-based financial management solution popular among growing charter school networks.
- NetSuite Integration: For larger charter networks, our enterprise-grade NetSuite integration supports complex multi-entity financial structures.
- Business Central Integration: Seamlessly connect with Microsoft's comprehensive business management solution.
- Xero Integration: Perfect for smaller charter schools looking for streamlined accounting synchronization.
Payment Processing
- Bill.com Integration: Automate your accounts payable workflow from purchase order to payment with our direct Bill.com connection.
Each integration is set up during our implementation process, with our team handling the technical configuration while training your staff on the improved workflow.
Request Integration DetailsWhy Cannabis Companies Choose ProcureDesk
Learn how ProcureDesk has transformed procurement for Cannabis industry like yours
Cannabis-Specific Compliance Features
Our software is built to handle the unique regulatory requirements of the cannabis industry, including seed-to-sale tracking integration, license-based approval workflows, and audit trail documentation that satisfies state inspectors.
Mobile-First Design for Operations Teams
Cultivation managers, extraction technicians, and dispensary staff can create purchase requests directly from the grow floor, processing lab, or retail location using our mobile app - no need to return to the office for routine supply requests.
Done-for-You Implementation with Industry Training
Our implementation team includes product specialists who understand the unique procurement challenges of cultivation, processing, and retail operations. We provide comprehensive training on cannabis-specific workflows and the regulatory compliance features.
What Our Customers Say
“We were experiencing late payments and potential missed invoices that didn’t get processed in the stack of papers. When board members wanted to review certain expenses, we had to physically scan documents. It just wasn’t a truly transparent process,”
“Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions.”
“There was a general lack of clarity and transparency around our budgets. Because we wouldn’t get invoiced right away, we would pull budget reports in Quickbooks, but they were never fully accurate or up-to-date because of those pending orders.”
Frequently Asked Questions
Get answers to common questions about ProcureDesk for cannabis industry
Ready to streamline your cannabis procurement while staying compliant?
ProcureDesk’s purchase order software is specifically designed for cannabis businesses, offering regulatory compliance features, mobile accessibility, and integrations with over 200 supplier punchouts including cannabis industry specialists. With our done-for-you implementation and industry-specific training, you’ll be up and running in days, not months.
Get a personalized demo today and discover how cannabis businesses are reducing procurement costs by 25% while maintaining perfect regulatory compliance.
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