Process Invoices 50% Faster Without Working Weekends!

Invoice workflow software for faster invoice processing. Avoid duplicate payments and pay vendors faster.

THE PROBLEM

Emails Weren't Made for Managing your Invoice approvals

Paper invoices and manual processes are costing you $1000s in productivity and duplicate payments.

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Every week 100's invoices need to be approved manually.

  • iconAP teams spend 10+ hours every week scanning paper invoices and tracking approvals.
  • iconVendors are paid late, causing business disruption.
  • iconAccounts Payable clerk doesn’t know what accounting to use.
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Watch me make a "1-click" approval & track invoice approval status status.

  • iconFaster supplier invoice processing using Accounts payable automation
  • iconEliminate paper invoices by up to 80% by using an electronic invoicing process.
  • iconTrack invoice approval request status in real-time.
HOW IT WORKS

There is a better way to manage to track invoice approval tasks and efficient payment processing Here is how it works.

( We’ll Set Up Everything For You )

Step: 01

Set Up AP Invoice Approval Workflow Solution

Set up the invoice approval workflow software to route the invoices for approval and user review. With the electronic invoice approval process, you don’t have to chase employees for approvals.

You can route the invoices to different stakeholders based on the approval limits, departments, cost centers, and much more. This enables online approval of invoices and avoids manual routing.

The invoice software automatically matches the invoice with the purchase order so that you don’t have to figure out the stakeholder.

The users can approve invoices from any device, including the mobile device. The system maintains a complete audit trail of approvals.

Step: 02

Standardize Your Invoice Capture Process

Avoid losing supplier invoices by centralizing your invoice capture process through an accounts payable invoice email address.

Centralize the invoice capture process and process invoices faster.

Pay invoices on time and avoid any late payment penalties.

Step: 03

Enable Electronic Invoices

With electronic invoices, suppliers electronically submit invoices to ProcureDesk without the need to email the invoice to you. This eliminates the need to enter the data manually and lowers data entry errors.

The lower human error leads to lower invoice processing costs. Enjoy the benefits of paperless invoices.

With the supplier portal, you can control supplier access, including users who can submit electronic invoices.

The 3-way match process automatically matches the purchase order, receipt, and invoice.If there is no purchase order, the invoice gets routed for approvals based on predefined business rules.

The lower human error leads to lower invoice processing costs. Enjoy the benefits of paperless invoices.

With the supplier portal, you can control supplier access, including users that can submit electronic invoices.

The 3-way match process automatically matches the purchase order, receipt, and invoice. If there is no purchase order, the invoice gets routed for approvals based on predefined business rules.

Step: 04

Setup The 3-Way Match Process

One of the tedious AP tasks is to match invoices with purchase orders. That is why we have automated the three-way matching process for the AP team.

Once the invoice gets uploaded to the ProcureDesk invoice management software, it automatically matches the invoice quantity and price with the purchase order and receipt.

You can set up a review process so that ProcureDesk knows where to route the invoice with exceptions. Purchase order approval can be managed through the exception process.

Step: 05

Enable The Invoice Review Process

Are invoices not matching the purchase order? Route it to different stakeholders for resolution.

Get complete visibility into invoice status through central invoice exception tracking. With invoice processing software, you can set up an approval review process for invoices so that the system can identify and route such items for review. You can also send the purchase order to your inventory management system.

Alternatively, you can use the ProcureDesk Inventory module to track your stock levels.

Step: 06

Let The System Manage Your Invoice Approval Workflow

Sit back and relax, and let the system route your invoices through an automated invoice workflow process.

With a single Dashboard, you have complete real-time updates and visibility into the invoice status and how many invoices need approvals.

Get better cash flow visibility through standard dashboards & reports. Custom reports to create reports per your requirements.

Step: 07

Send Invoice To Your Accounting System

Automated sync approved invoices with your accounting package. ProcureDesk integrates with QuickBooks Online, QuickBooks Enterprise, Sage Intacct, and Netsuite.

Use Bill.com for payments? We got you covered with our integration with Bill.com.

Avoid multiple enquires by automatically displaying the payment information once the invoice is paid.

Common Questions

Invoice approval workflow is a key business process that allows the accounts payable team to get approval for invoices before making a payment.

An invoice processing software automates the supplier invoice processing by helping Accounts payable automate the process of invoice matching, approval, and payment. Employees can create purchase requisitions that are then converted into purchase orders.

You can implement an AP automation tool like ProcureDesk to automate the invoice approval process. Alternatively, you can use email for invoice approval.

No, QuickBooks doesn't have an approval process of supplier invoices, a.ka. Bills.

When an invoice doesn't match the purchase order, or it is missing purchase orders, the AP team needs to route for approval. That process is called invoice approval workflow.

The three major steps in the purchase order process are as follows: 1. Create purchase requisition. 2. approve the purchase requisition 3. Generate and dispatch the purchase order to the supplier.

The best invoice approval software should be able to match the following criteria: 1. It helps automate the use case for invoice processing. 2. It is easy to implement. 3. It is affordable. We recommend that you look at a couple of options and see what best fits your needs. It is easier for employees to create purchase order requests and easier for managers to approve purchase requests. By eliminating the manual steps, you cut the cycle time by 40-50%, reducing cost. It reduces the average cost of creating a purchase order by 50%.

Set up an email box only for invoices so that you can automate the invoice-creating process. You can also move to electronic invoices to automatically create the invoices in the invoicing system. Once the invoice is submitted, you can use the approval workflow to route it for matching and approval.

Systems like ProcureDesk integrate with QuickBooks. Once the invoice is matched and approved, it gets created in QuickBooks without manual intervention. There is no need for redundant data entry.

ProcureDesk integrates with Xero and seamlessly creates a bill in Xero. The process is completely automated, and there is no need to sync the data manually.

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