ProcureDesk invoice approval software has helped hundreds of companies to reduce the time spent on processing invoices, and we can help you too.
“The fact that we didn’t have to receive invoices from a bunch of different places was a great improvement over the current process.
It is a huge labor-saving since we don’t have to type in invoices in the QuickBooks system”
Kevin Slatnick – CFO Coast Flight
AP teams that use a manual invoice workflow software struggle with the following:
ProcureDesk payable automation software enables your Accounts payable department to process the invoices faster without the need to process each invoice manually.
The AP team enjoys increased efficiency, which affords them more time to manage the cash flow.
Companies leveraging an invoice workflow software enjoy the following benefits:
Connect with your accounting package and pull all the master data you need to create an invoice. That includes – Chart of accounts, suppliers, items, project codes.
Set up the invoice approval workflow software to route the invoices for approval and user review. With the electronic invoice approval process, you don’t have to chase employees for approvals.
Are your supplier invoices getting lost?
Want to eliminate the need to key the invoice data into the payables system?
One of the tedious AP tasks is to match invoices with purchase orders. That is why we have automated the 3-way match process.
Even with automated match and electronic invoices, there are times when the invoice doesn’t match the purchase order and receipt.
Sit back and relax and let the system route your invoices through an automated invoice workflow process.
Automated invoice sync with your accounting package.
If you don’t see an immediate reduction in the time spent on processing purchase orders, then the first month is on us.
Actionable strategies you can implement today to reduce the time
spent on processing purchase orders & Invoices.
An invoice processing software automates the supplier invoice processing by helping Accounts payable automate the process of invoice matching, approval, and payment. Employees can create purchase requisitions that are then converted into purchase orders.
You can implement an AP automation tool like ProcureDesk to automate the invoice approval process. Alternatively, you can use email for invoice approval.
No, QuickBooks doesn't have an approval process of supplier invoices, a.ka. Bills.
When an invoice doesn't match the purchase order, or it is missing purchase orders, the AP team needs to route for approval. That process is called invoice approval workflow.
The three major steps in the purchase order process are as follows:
1. Create purchase requisition.
2. approve the purchase requisition
3. Generate and dispatch the purchase order to the supplier.
The best invoice approval software should be able to match the following criteria:
1. It helps automate the use case for invoice processing.
2. It is easy to implement.
3. It is affordable.
We recommend that you look at a couple of options and see what best fits your needs. It is easier for employees to create purchase order requests and easier for managers to approve purchase requests. By eliminating the manual steps, you cut the cycle time by 40-50%, reducing cost. It reduces the average cost of creating a purchase order by 50%.
Set up an email box only for invoices so that you can automate the invoice-creating process. You can also move to electronic invoices to automatically create the invoices in the invoicing system.
Once the invoice is submitted, you can use the approval workflow to route it for matching and approval.
Systems like ProcureDesk integrate with QuickBooks. Once the invoice is matched and approved, it gets created in QuickBooks without manual intervention. There is no need for redundant data entry.
ProcureDesk integrates with Xero and seamlessly creates a bill in Xero. The process is completely automated, and there is no need to sync the data manually.