Every Growing  Company Needs A Purchase Requisition Software

We have helped hundreds of companies increase productivity and control Spend through purchase requisition software, and we can help you too!

What Our Customers Are Saying

“The fact that we didn’t have to receive invoices from a bunch of different places was a great improvement over the current process.
It is a huge labor-saving since we don’t have to type in invoices in the QuickBooks system”

 

Kevin Slatnick – CFO Coast Flight

The Old Way

Honestly, Is this the best way to manage your purchase requisitions?

A manual purchasing process is the biggest drag on your team’s productivity!

  • Most companies start with a manual requisition process. Employees use a paper requisition process or electronic forms to submit the requisition.
  • Each requisition takes 10-15 minutes because the employees don’t know what accounting codes to use, what information to fill in, etc.
  • Then Employees have to browse through different vendor websites to pick the product they want to purchase and then add the comments on the form.
  • After you create the requisition, getting the request approved is another challenge. A continuous back and forth on emails to get a requisition approved is no fun!
  • It could take up to 2 days to have a requisition approved. Imagine the time wasted on approvals and the associated follow-ups.
  • A buyer needs to review the purchase request and then use another template to create the purchase order, review it, and email it to the vendor.

The Solution

Imagine never having to fill another purchase requisition form!

A purchase requisition software streamlines the purchasing experience and increases the productivity of your organization:

  1. Get complete visibility into your Spend with a single Spend Dashboard.
  2. Automate the requisition process and move to an electronic purchase requisition process.
  3. Reduce the time spent on creating requisitions by using user defaults. Avoid entering the same information over and over.
  4. Setup vendor catalogs so that you don’t have to enter the purchase information manually. Browse and add the items to your cart with one click.
  5. Automated approval workflows route the purchase request to appropriate stakeholders. Employees don’t have to struggle with remembering who should be approving my request.
  6. Avoid email back and forth on approvals using a system-driven approach. Approve via email, mobile app, or web App.
  7. Automatically convert the purchase requisition to purchase order and dispatch the purchase order to the vendor.

ProcureDesk purchase requisition software helps you to automate the purchase requisition.  Here is how it works.

Step 01

Set up approval workflows using a customizable workflow engine

A good control process starts with a well-designed purchase approval process.

  1. With ProcureDesk’s flexible workflow engine, you can set up a workflow that best suits your needs.
  2. Control cost by reviewing all purchases before issuing a purchase order to the vendor.
  3. Set up single-level or multilevel workflows based on the purchase amount.
  4. Set up thresholds for different levels of the organization. For example – a Director can approve up to $1,000 while a manager can approve only up to $500.
  5. Achieve maximum spend control by focussing on the top 20% of the transactions to control  80% of the Spend.

    Step 02

    Connect to your favorite supplier websites

    Enhance user experience through vendor catalogs.

    • Setup a punch-out catalog so that employees can browse their favorite sites to select what they need to purchase. For example, Amazon.com, Staples, and so on.
    • Items from the vendor’s website get transferred automatically to the ProcureDesk cart. There is no need to copy or paste the data or provide a link to the vendor’s website.
    • ProcureDesk supports 50+ punch-out vendors to make it easy for your employees.
    • Reduce the time spent creating purchase requisitions and avoid manual data entry errors.

      Step 03

      Create purchase requisition with ease

      Spend less time creating purchase requisitions.

      • Setup user defaults or preferences so that they don’t have to enter the same information repeatedly.
      • Use catalogs for recurring spending so that the users don’t have to enter the purchase data manually.
      • Automatically assign budgets to purchase and control spending in real-time. You are no more reaching out to finance to know if you have a budget.
      • Track your purchase status at any time and send approval reminders directly from the tool.

        Step 04

        Approve on the go 

        Omnichannel approvals to support the way you like to approve purchases!

        • Three ways to approve a purchase request – use a mobile app for approval, use your email or use the web app for approvals.
        • Get approval notifications using mobile, email, or other Slack channels.
        • A daily summary to remind your approvers of pending requests in their queue.

          Step 05

          Convert requisition into a purchase order

          Automated requisition to purchase order conversion without lifting a finger!

          • Setup a buyer review process or automatically send the purchase order to the vendor after the purchase request approval.
          • Set up rules to automatically convert purchase requisition to a purchase order.
          • Vendor-level rules allow you to set up a process for generating a purchase order. All vendors don’t accept purchase orders.
          • Automatically dispatch the purchase order to the vendor based on the vendor’s preference so that you don’t have to send the purchase order to the vendor manually.

            Step 06

            Real-time reports for spend visibility

            Get all the visibility you need at your fingertips!

            • Get granular visibility into your Spend through one single Spend dashboard.
            • Easily track your top vendors, the items you purchase the most, and employees who purchase the most.
            • 30+ reports to support your day-to-day procurement operations. Track pending requisitions, requisitions that are pending conversion into a purchase order, etc.

              Step 07

              Integration with your accounting package

              Never create the same purchase order twice

              • Avoid redundant data entry into multiple systems by automatically creating the purchase order into your accounting system.
              • Automatically sync all the master data you need to create purchase requisitions – charts of accounts, cost codes, departments, etc.
              • ProcureDesk supports integration with QuickBooks, Xero, NetSuite, Sage Intacct, etc.

                ROI guarantee

                If you don’t see an immediate reduction in the time spent on processing purchase orders, then the first month is on us. 

                Purchase to Pay Process Optimizer

                Actionable strategies you can implement today to reduce the time
                spent on processing purchase orders & Invoices.

                Download

                Common Questions

                A purchase requisition software is a web-based application that allows you to automate the manual purchase requisition process. A purchase requisition software provides an easy way to create and approve purchase requisitions. 

                A purchase requisition process varies from company to company, but the basic steps are as follows:

                Create a purchase requisition to provide information about what you are looking to purchase. 
                Get it approved by a manager or appropriate authority. 
                Convert the purchase requisition into a purchase order. 
                Dispatch the purchase order to the vendor.

                A purchase requisition comes before purchase order. A purchase requisition is an authorization to purchase a product or service. However, if you don't issue a purchase order to the vendor, the vendor doesn't deliver the product or service.

                In other words, a purchase requisition is an internal approval, while a purchase order is an external document that you send to the vendor.

                Procurement refers to a company's process to purchase a product or service. Procurement involves getting the best price for the product and service, and the tactical part of purchasing the product through a purchase order process.

                A purchase requisition is often prepared by the employee who needs to purchase something. In certain cases, a designated employee creates purchase requisition on behalf of all other team members in that department.

                A manager approves a purchase request. Multiple people might approve the purchase request based on the amount in some cases. Each company has its purchasing policy that defines who needs to approve a purchase request.
                1. It helps automate the use case for invoice processing. 

                2. It is easy to implement.

                3. It is affordable. 

                We recommend that you look at a couple of options and see what best fits your needs. It is easier for employees to create purchase order requests and easier for managers to approve purchase requests. By eliminating the manual steps, you cut the cycle time by 40-50%, reducing cost. It reduces the average cost of creating a purchase order by 50%.