And hundreds of growing companies are using ProcureDesk with QuickBooks Enterprise to put purchasing and invoicing on autopilot.
“ProcureDesk has helped our company create a transparent and well-documented procurement process using their simple and user-friendly platform”
If you are using QuickBooks Enterprise (a.ka. QuickBooks Desktop), You probably have limited use of purchase orders.
The vendors are probably sending you non-PO invoices, and you have no way to know if this invoice is ready to be paid or needs additional approvals.
So you do what you know best, send emails, and ask employees to approve the invoices.
This process is cumbersome and the end result is that it takes more time to close books and you are spending weekends so that you can enter all the invoices on time to close the books.
An alternate approach is to create and maintain purchase orders in Spreadsheets so that when the invoice comes, you can match the invoices with the purchase orders.
Here are the problems with spreadsheets:
As you scale your operation, you need better control over your Spend.
That means the management team should be able to review the purchase before the Purchase Order is sent to the vendor.
That way you have a mechanism to control cost but also to control the cash flow.
QuickBooks Enterprise provides strong capabilities for creating purchasing orders and tracking inventory but it doesn’t work in the following scenarios:
Manual processes are inefficient and cost you more
We help you control cost, reduce the time spent on processing invoices, and eliminate the data entry in QuickBooks Enterprise.
Connect your QuickBooks Account to ProcureDesk, it takes less than a minute.Connect QuickBooks Desktop/Enterprise with ProcureDesk within minutes. Upload a simple web connector file and you are ready to sync the data.
Setup your own sync frequency and make the sync as good as real-time.
Why recreate data that you already have in QuickBooks Enterprise!
With a simple click, you can import all the relevant master data you need to manage purchase orders and invoices in ProcureDesk.
Configurable purchase order system to meet your specific use case.
Whether you have a simple approval or need multi-step approvals, we handle it all.
Setup automation to automatically capture invoices and let the system do the 3-way and 2-way match for you. You can even define tolerances for accepting invoices variance within a certain range.
Approvals should be simple to execute, we agree!
No need for redundant data entry of purchase order information into QuickBooks Enterprise.
Don’t spend time uploading supplier invoices in the system. ProcureDesk automatically does that for you.
Never worry about compliance again!
Automated sync of Bills with QuickBooks.
Pay the vendors the way you pay them today
If you don’t see an immediate reduction in the time spent on processing purchase orders and invoices, then the first month is on us.
Actionable strategies you can implement today to reduce the time
spent on processing purchase orders & Invoices.
No, there is no way to track purchase orders in QuickBooks. However, you can track orders in ProcureDesk. You can not only track receipts but also order acknowledgments and shipping information. We support order tracking across 100+ carriers.
The integration process is very simple and takes around 15 minutes. ProcureDesk leverages Intuit’s QuickBooks Web Connector to pull and push the data to QuickBooks.
You can then set up the connector to connect as frequently you want to exchange data between ProcureDesk and QuickBooks Enterprise.
You would need at least one generic item for creating the purchase orders. If you decide to only sync invoices/Bills then no item needs to be maintained in QuickBooks.
Yes, we sync both purchase orders and Bills.
Yes, suppliers are automatically synced from QuickBooks to ProcureDesk. You can use the scheduled process or do an on-demand import of supplier data from QuickBooks Enterprise.
Yes, the purchase order form is configurable and you can add the relevant fields on the purchase order. You can also customize what gets added to the Purchase order document that is sent to the vendor.
Yes, we do have many small companies using ProcureDesk. Customers who create more than 10-15 purchase orders per month get the best value from ProcureDesk.
Sure you can. If you decide not to use ProcureDesk for Accounts payable then you can create purchase orders in ProcureDesk. The purchase order is automatically synced with QuickBooks and you can then create the invoice against that.
Yes, After the receipt is created in ProcureDesk, you can choose to sync the receipt data into QuickBooks.
Yes, we sync payments made by credit card as well as Checks. If you use a third-party system like Bill.com, then payments can also be synched from other systems.