Let your scientists run experiments, not chase purchase orders
ProcureDesk runs the full procure-to-pay process for biotech — punchout to Thermo Fisher, VWR and Grainger, approvals that don't live in email, automatic 3-way matching, and clean sync to QuickBooks, NetSuite and Sage Intacct. Finance gets real-time spend visibility. Your lab gets its time back.
R&D budget: $38,200 remaining this quarter
Purchasing has become a tax on discovery
In most labs, the person designing the experiment is also the one comparing supplier quotes, chasing a backorder, and hunting for the invoice that matches a PO. When purchasing lives in email threads and spreadsheets, finance loses visibility into committed spend, and scientists lose time they don't have.
Approvals buried in inboxes
Busy approvers get hundreds of emails a day. A purchase request sits behind all of them until someone remembers to go looking for it.
No real-time budget view
Invoices often arrive before anyone logged the purchase request. By the time spend shows up in the accounting system, the money is already committed and budgets are guesswork.
Scientists doing procurement's job
Comparing quotes, tracking backorders, confirming a delivery so AP can pay the invoice — hours a week pulled from the bench, not the ledger.
One system, everyone gets their job back
ProcureDesk gives every person in the buying chain exactly the view they need — nothing more to learn.
Controller / finance lead
See committed spend by lab, program, or grant before invoices land, and close faster with automatic matching instead of chasing scientists for confirmation.
Lab operations manager
Order from ThermoFisher and VWR at negotiated pricing, and see backorders and delivery status without emailing the supplier.
CFO / executive
Answer "how much have we spent on research so far" without pulling a report, and keep an audit trail ready for diligence.
Office / purchasing manager
Retire the spreadsheet of open POs. Raise a request, route it automatically, and stop being everyone's procurement department.
From lab request to paid invoice, in eight steps
We configure the whole flow for you — punchout catalogs, approval rules, and your accounting sync — before you ever log in.
Shop your suppliers at negotiated pricing, without leaving procurement
A punchout is a live connection between ProcureDesk and a supplier's own store. A researcher clicks to shop at ThermoFisher or VWR, browses inside the supplier site with your contract pricing already applied, and their cart comes back as a purchase requisition — ready for approval.
- 60+ lab suppliers including Thermo Fisher, Fisher Scientific, VWR and Sigma
- Your negotiated contract pricing applied automatically
- Every cart returns as a requisition and routes for approval before it's ordered
…and 55+ more lab suppliers
The control that gets you out of month-end faster
3-way matching verifies an invoice against the purchase order and the goods receipt. When quantity, price and line items agree, the invoice approves itself. When they don't, ProcureDesk routes the exception to the right reviewer — no manual reconciliation.
Your ledger, kept clean automatically
ProcureDesk is a certified QuickBooks partner and syncs both master data — suppliers, projects, classes, chart of accounts — and transactions like POs and invoices. OCR captures line-item data from supplier invoices at 99.5% accuracy, so nothing is keyed twice.
Track lot numbers and expiration dates across every location
The inventory module tracks on-hand supplies and equipment across multiple sites, with usage history and reorder points. For reagents and chemicals, record lot numbers and expiration dates down to the individual lot — the audit trail regulators and QA teams expect.
- Lot-level tracking with expiration dates per lot
- On-hand and usage visibility across multiple locations
- Reorder points that trigger a requisition automatically
Snap a receipt at the bench. Check stock without opening a laptop.
Lab work doesn't happen at a desk. The ProcureDesk mobile app lets your team photograph a card receipt or packing slip on the spot, approve a pending request between experiments, and check what's left in the fridge or the stockroom before placing a duplicate order.
- Photograph receipts and card expenses the moment they happen
- Look up on-hand inventory and lot expiration from the bench
- Approve or return requests without waiting for a desktop
Built for lab purchasing, not adapted for it
General P2P platforms like Coupa, Procurify, or Ramp treat a lab like any other cost center. ProcureDesk is configured around how biotech actually buys.
Lab-supplier punchouts
Native punchout to Thermo Fisher, VWR, Sigma and 55+ scientific suppliers, with contract pricing built in.
Lot & expiration tracking
Track chemicals and reagents down to the lot, with the audit trail QA and regulators expect.
Grant & program budgets
See committed spend by lab, program or grant before the invoice ever lands.
Common questions
Everything biotech finance and lab teams ask before a demo.
See ProcureDesk running on your lab's suppliers
A 30-minute demo with your actual punchout suppliers and accounting system. We handle the setup — you approve your first order the day you go live.
Keep exploring
ROI calculator
Estimate the hours and dollars your lab gets back by automating procure-to-pay.
Run the numbers →QuickBooks integration
See how the two-way sync keeps suppliers, POs, and invoices in step with your ledger.
See the integration →How Cerebral Therapeutics scaled
Replacing Word POs and Excel tracking with automated purchasing and Xero sync.
Read the story →
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