Best Purchasing System ForQuickBooks Online & Desktop

Spend less time approving Purchase orders and matching invoices.

Easily Migrate To ProcureDesk

We’ll Do 100% of The Setup For You

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Already Using

No problem. We’ll migrate your current data into ProcureDesk

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Using Accounting

ProcureDesk integrates with your accounting system in just a few clicks

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Ordering From
Specific Suppliers?

We’ll add their PunchOut catalogs directly to your dashboard

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QuickBooks is a powerful tool for making simple orders, but you shouldn't let everyone see your financial details.

Don't risk the integrity of your financial data by implementing a purchase order process that works with QuickBooks.

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Every Week 10s or 100s of Approvals Need To Be Made Manually.

  • Impossible to control costs
  • Data always un-updated
  • Can’t trust what it says

Watch me make a “1-click” approval & track it’s real-time status.

  • Real-time budget visibilty
  • Approve orders with confidence
  • Match invoices & order automatically

There is a better way to manage your purchasing process and streamline your Accounts Payable. Here is how it works.

( We’ll Set Up Everything For You )

  • Simple to use purchase requisition process with budget management
  • Custom approval rules for ensuring compliance
  • Custom approval Training and migration included
Step: 01

Set up your preferred vendor catalogs

Buying from, Staples etc... we got you covered. We already work with your preferred vendors.

Provide an easy user interface for your employees.

Step: 02

Set your purchase request process

Automate your procurement process using an automated purchase approval process.

Reduce the time spent managing approvals by using the purchase order management software. notifications.

Customizable approval workflows so that you can easily automate your financial workflow.

Step: 03

Approve and generate purchase orders

Easily approve purchase order requests from email, mobile app

Avoid human errors by automating the purchase order creation process.

A central place for procurement teams to track all purchase orders, simplifying vendor collaboration and tracking supplier performance.

Step: 04

Match invoices with purchase order

Avoid manual data entry by automatically importing supplier invoices into ProcureDesk.

Reduce time spent on matching invoices by implementing a 3-way matching process.

The invoicing solution provides a single place for the Accounts payable team to track all vendor invoices.

Step: 05

Sync data with QuickBooks

ProcureDesk provides seamless integration with QuickBooks Online QuickBooks Desktop, and Enterprise versions.

Avoid redundant data entry by automatically syncing approved bills with QuickBooks.

Pay vendors using QuickBooks or using and sync the payment information back to ProcureDesk.

Step: 06

Get Better cash flow reporting

Business owners get a complete picture of Company Spending across credit cards and bills.

Control spending by providing better Spend visibility to stakeholders.

Common Questions

Yes, QuickBooks offers a simple purchase order system that allows you to create orders. However, there is no approval workflow, and each user needs access to QuickBooks.

With QuickBooks, you have to open access to all users so that they can create purchase orders and there is no approval workflow. With ProcureDesk, you don't need to open access to QuickBooks and the Purchase orders can be approved before it is sent to the supplier. The purchase order software system provides a robust purchase order process that scales with your business. It also simplifies invoice processing using OCR technology.

Yes, the purchase order solution also has an inventory module that allows for inventory tracking.

Yes, the expense reporting module gives your employees to create and submit credit card expenses.

Yes. ProcureDesk is designed for small to medium business size. Our best customers are small businesses that create more than 20 purchase orders in a month. Benefits of purchase order process includes better cost control, improved productivity and better cash flow management.

Yes, you can set up as many steps in a workflow. The workflow module provides you with a user-friendly interface to set up approval requirements.

No, you can create as many catalogs as you like! We support both internal catalogs as well as vendor punchouts.

No, but we do offer a white glove onboarding service for Enterprise accounts.

No, All pre-built integrations are available to you for no additional cost.

Yes, you can subscribe to what you need. You only pay for what you use!

No, there are no setup fees for punch-outs and we take care of the setup for you.

Yes! We offer a 10% discount for nonprofits. Simply contact us with proof of non-profit status.

Yes, all plans come with a 14-day no-risk trial.