Every growing business needs a purchasing solution
And hundreds of growing companies are using ProcureDesk with QuickBooks to put purchasing and invoicing on autopilot.
“ProcureDesk has helped our company create a transparent and well-documented procurement process using their simple and user-friendly platform”
Is This the Best Way to Manage PO's & Process Invoices?
Is a combination of spreadsheets and shared folders the best way to track your purchase orders and manage your invoices?
Here are the problems with spreadsheets
- Spreadsheets get outdated pretty fast without constant updates.
- The purchase order data keeps on changing but buyers don’t always update the spreadsheets.
- It is a struggle to track what invoice is approved and what is pending without complete visibility into order history.
Quickbooks Is Awesome but Can It Scale With Your Operations?
You can use QuickBooks for Purchase orders but..
- You can’t give QuickBooks access to the entire team without opening your company to compliance risk.
- You can enter the data manually but having a single team doing data entry leads to bottlenecks.
- The result: AP teams working overtime to enter the purchase order & invoices in QuickBooks.
Is Your Current Process Inefficient and Expensive?
Manual processes are inefficient and cost you more
- The average cost to manually process a purchase order is $60.
- Matching invoices manually is the main reason why AP spends so much time on processing invoices.
- The processing cost scales exponentially as your company scales.
There’s a Better Way to Manage Po’s and Invoices.
ProcureDesk provides an integrated purchasing and invoicing solution that integrates with QuickBooks. We help you control cost, reduce the time spent on processing invoices, and eliminate the data entry in QuickBooks.
Here is how it works.
Step 1: Connect your QuickBooks Account
Connect your QuickBooks Account to ProcureDesk, it takes less than a minute.
Step 2: Sync the Master Data
We will automatically import data from QuickBooks. That includes the chart of accounts, suppliers, customer, projects and everything you need to create, track purchase orders, and invoices.
No redundant data entry and creating data in two different systems.
ProcureDesk provides real time sync with QuickBooks and supports 2-way sync for master data like suppliers and items.
Step 3: Setup Catalogs and Approval Workflows
Make everyday purchasing easier for suppliers by setting up punch-out catalogs with your preferred suppliers like Amazon, Staples, Office Depot, and many more.
Setup automated approval workflows so that you can easily control the cost before the invoice shows up!
Start creating purchase orders.
Step 4: Setup Invoicing and Matching Automation
Say bye-bye to the manual matching of invoices with purchase orders.
Setup automation to automatically capture invoices and let the system do the 3-way and 2-way match for you. You can even define tolerances for accepting invoices variance within a certain range.
Step 5: Pay Vendors Using Your Existing Tools
We automatically send ready to pay bills to QuickBooks.
Pay using QuickBooks BillPay, manual checks, or using third party platforms like Bill.com.
Don’t worry we will automatically sync the payment information back to ProcureDesk so that your employees don’t bug you about the payment status.
ROI guarantee
If you don’t see an immediate reduction in the time spent on processing purchase orders and invoices, then the first month is on us.
Purchase to Pay Process Optimizer
Actionable strategies you can implement today to reduce the time spent on processing purchase orders & Invoices.
Download Purchase to Pay Process OptimizerCommon Questions
Does QuickBooks offer a purchase order system?
Yes, QuickBooks offers a simple purchase order system that allows you to create purchase orders.
However, there is no approval workflow and each user needs access to QuickBooks.
How is ProcureDesk different from QuickBooks?
With QuickBooks, you have to open access to all users so that they can create purchase orders and there is no approval workflow.
With ProcureDesk, you don’t need to open access to QuickBooks and the Purchase orders can be approved before it is sent to the supplier.
Is the ProcureDesk Purchase order system suitable for small businesses?
Yes. Our best customers are small businesses that create more than 20 purchase orders in a month.
Can I set up a multi-step workflow?
Yes, you can set up as many steps in a workflow. The workflow module provides you with a flexible engine that can support different approval requirements as per your approval authorization matrix.
Do you limit the number of vendor catalogs?
No, you can create as many catalogs as you like! We support both internal catalogs as well as vendor punchouts.
Do you have a setup cost?
No, but we do offer a white glove onboarding service for Enterprise accounts.
Is there a separate charge for Integration with QuickBooks?
No, All pre-built integrations are available to you for no additional cost.
Can I subscribe to only the purchase order module?
Yes, you can subscribe to what you need. You only pay for what you use!
Do I have to pay anything additional for supplier-punchouts?
No, there are no setup fees for punch-outs and we take care of the setup for you.
Anything special for non-profits?
Yes! We offer a 10% discount for nonprofits. Simply contact us with proof of non-profit status.
Do you offer a free trial?
Yes, all plans come with a 14-day no-risk trial.