Online Purchase Order System for Growing Companies

Create, approve, and track all your purchases using ProcureDesk's online purchase order management system.

THE PROBLEM

Spreadsheets Weren’t Made For Tracking 100s of Orders & Invoices…

An inefficient procurement system can cost your team $1000s in mistakes and is a constant hassle to maintain.

  • +more

Every Week 10s or 100s of Approvals Need To Be Made Manually.

  • Impossible to control costs
  • Data always un-updated
  • Can’t trust what it says

Watch me make a “1-click” approval & track it’s real-time status.

  • Real-time budget visibilty
  • Approve orders with confidence
  • Match invoices & order automatically
HOW IT WORKS

There is a better way for small and growing companies to manage their purchasing. Here is how it works.

( We’ll Set Up Everything For You )

  • Streamline purchase approvals based on your purchasing policy
  • Cloud-based purchase order software, no maintenance required.
  • Training and migration are included to get you started.
Step: 01

Automate The Manual Purchase Order Process

Streamline your purchasing by automating the manual purchasing process. A complete digital purchase process without the forms!

Configure the fields you need to match your procurement process.

Select the PO template that best matches your purchase order format.

Automate user defaults so that the system can create purchase orders without selecting the same data repeatedly—for example, chart of accounts, ship-to address, department, etc.

Step: 02

Supplier Catalogs For A Better Purchasing Experience

Provide a better employee experience and increase your procurement team’s productivity using supplier catalogs. .

With integration with over 100 suppliers, it is easy to link ProcureDesk to your favorite online store like Amazon.com so that employees can get the online shopping experience.

You can still pay using a company purchasing card and a purchase order process.

Step: 03

Automated Purchase Approvals

Automated purchase order approval workflows automatically route your request for approvals. Easily set up multi-level workflows.

Ensure compliance with audit trails and automated approval process.

Define your purchasing policy. Set up your authorization matrix and then let the system send the request for approval based on location, user, department, or different stakeholders.

Managers get real-time visibility into spending, which helps them control costs.

The purchasing team has complete visibility into purchases, leading to better cost savings.

Step: 04

Email Notifications And Mobile App For Approvals

Using configurable purchase order templates to generate the purchase order. Purchase order creation is fully automated with ProcureDesk.

Automatically convert requisitions into purchase orders.

With the purchase order workflow, you can instruct the system to send the purchase order to the supplier after internal approvals.

Track all your purchase order documents in one single place.

Get better Spend visibility. With an open order report, you can track all open purchase orders and the invoicing activity for those purchase orders.

Step: 05

Automatically Generate A Purchase Order

Avoid human error in data entry for supplier invoices using OCR technology.

Reduce the time spent processing invoices using automated 2-way and 3-way match processes. It automates your entire purchasing process and helps prevent any duplicate purchases.

The accounts payable team gets instant visibility into the aging and upcoming payments.

Step: 06

Sync Purchase Orders and Invoices with Your Accounting System.

ProcureDesk integrates with QuickBooks Online, QuickBooks Enterprise, Xero, Sage Intacct, Netsuite, Microsoft Business Central, and Bill.com.

You can sync approved purchase orders and Bills based on your preferences.

You can also send the purchase order to your inventory management system.

Alternatively, you can use the ProcureDesk Inventory module to track your stock levels.

Common Questions

An online purchase order system automates the purchasing process by implementing purchase approval workflows and providing a central place for the management of purchase orders. An online purchase order system is a cloud-based purchasing software. Employees can create purchase requisitions that are then converted into purchase orders.

ProcureDesk provides a flexible workflow engine to help you automate your purchase approval process. The purchase order management software allows business owners to control and rein in unnecessary spending.

Sure. The purchase order solution allows you to configure custom fields and provides an easy user interface for capturing those details.

A purchase order system automates the purchasing process by creating a requisition, getting it approved, and dispatching the purchase order to the supplier. A purchase order system supports different types of purchase orders.

It depends upon the number of purchase orders created by the small business. If you create less than 10 purchase orders, you don't need a purchase order system.

You can implement budgets to control spending by proactively checking the budgets at the time of the purchase.

An electronic purchase order refers to a purchase order digitally generated by the purchase order system. it refers to the automated creation of purchase orders using a purchase order system.

The three major steps in the purchase order process are as follows: 1. Create purchase requisition. 2. approve the purchase requisition 3. Generate and dispatch the purchase order to the supplier.

The electronic purchase order software creates efficiencies by eliminating the manual purchase request process. It is easier for employees to create purchase order requests and easier for managers to approve purchase requests. By eliminating the manual steps, you cut the cycle time by 40-50%, reducing cost. It reduces the average cost of creating a purchase order by 50%.

A purchase order is a legal document issued by a buyer to a supplier. A purchase order document lists the items you want to purchase when and where to be delivered, and other purchasing terms.

There are many benefits Of Purchase Order automation, including reducing manual errors and providing a digital purchase order with relevant vendor details. You can use the purchase order process for materials and service purchases. You can configure catalogs for simple purchases using a purchase order module.

To create a purchase order, you need to understand the following: 1. What are you purchasing? 2. What is the cost of the purchase? 3. Who must approve the purchase before sending the order to the vendor? 4. A tool like ProcureDesk to create an online purchase order

That really depends upon your requirements. We have compiled a list of the top 7 best purchase order software for you.

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