Procurement software for accounting managers
Every invoice arrives already matched, so you stop chasing paper.
You run AP: matching invoices, chasing approvals, coding entries, holding the audit trail together. No-PO purchases make all of it manual. ProcureDesk makes sure every invoice arrives with a PO, receipt and approval attached, so 3-way matching is automatic.
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Three places AP turns into manual work
When purchases skip the process, matching, chasing and coding all land on you.
- Invoices arrive with nothing to match against
- You track down who ordered it and why
- No code or department attached at the source
- Rush and duplicate orders slip through
- You chase signatures to release payment
- No record of who approved what, when
- Late payments and missed early-pay discounts
- Vendors call about unpaid invoices
- 3-way match reconstructed by hand
- Coding fixed in spreadsheets at close
- Audit prep means digging through inboxes
- Close slips because the data isn't clean
How spend should actually flow
Front-end controls stop problems before they happen. Back-end automation closes the books fast.
A rules-based chain so every invoice arrives ready to match
Sits in front of your suppliers and your ERP
Your ERP changes as you scale. The procurement layer (catalogs, approvals, controls) stays put.
The catalogs, approval workflows and controls stay intact. Only the sync target changes.
Live in 2 to 4 weeks. We do 100% of the setup.
No IT project. Our team configures your purchasing rules, approvals, accounting integration and supplier catalogs.
Take the manual work out of AP
Punchout catalogs
Orders come in already coded and on-contract from 200+ supplier catalogs, so there's less to fix later.
Automated approvals
Approvals happen in the system before the PO, so every invoice already has an approval attached.
Real-time budget visibility
See spend against every budget live, so you're not the one explaining overruns after the fact.
3-way matching & ERP sync
PO, receipt and invoice matched automatically, then posted to QuickBooks, NetSuite or Sage Intacct.
Accounting teams who stopped chasing paper
Published customer results, not stock quotes.
"ProcureDesk became one of those must-have solutions. Anybody could order goods or services, and approval only happened after the invoice arrived. We needed to put controls in place."
"We used to have 200 invoices sitting there waiting for approval, monthly. We don't have that anymore. ProcureDesk wiped one of our biggest headaches."
The same control, built for your industry
A Accounting Manager runs the same playbook everywhere; the specifics change by industry. See how ProcureDesk fits yours.
Everything for hands-off AP
See it on your workflow
A 30-minute demo built around your approval hierarchy, entities and accounting integration. Not a generic tour.
Book a DemoHands-off AP, answered
How does 3-way matching work?
ProcureDesk matches the PO, the goods receipt and the invoice automatically. Clean matches are queued to pay and only exceptions come to you, so matching stops being manual.
What happens to invoices that arrive with no PO?
The workflow makes sure purchases start with a PO, so no-PO invoices drop sharply. Anything that still arrives without one is flagged for review rather than silently paid.
Does coding happen automatically?
GL codes, department, project and entity are captured at the point of request and carried through, so entries post correctly without spreadsheet fixes at close.
Does it sync to our accounting system?
Yes. Two-way sync with NetSuite, QuickBooks (Online, Desktop and Enterprise), Sage Intacct, Xero and Microsoft Business Central, so matched invoices post automatically with no re-entry.
Is it built for a team our size?
Yes. It's built for mid-market AP teams where one or two people process every invoice. Fully set up for you, live in 2 to 4 weeks.
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