We have helped many customers cut the time spent processing invoices by up to 50%. We can help you too. Click on the button above to schedule a demo.
“The fact that we didn’t have to receive invoices from a bunch of different places was a great improvement over the current process.
It is a huge labor-saving since we don’t have to type in invoices in the QuickBooks system”
Kevin Slatnick – CFO Coast Flight
Companies with manual invoicing processes struggle to close books on time.
The AP team is under constant pressure to process invoices on time, leading to people working weekends.
If your AP team has a manual invoicing process, here is what your daily struggles look like:
With Accounts payable automation for QuickBooks, you don’t have to worry about working weekends to close books on time.
Companies that are leveraging Accounts payable automation solutions enjoy the following benefits:
The first step in AP automation is to centralize the invoice capture process. There is a wide range of options to get invoices from vendors.
Start with the basics of AP automation by setting up an AP email box and route all invoices to the AP email box.
Instruct your vendors to send all invoices to the AP email box instead of sending paper invoices by mail. It saves you time, and it saves vendor time and mailing cost.
Vendor invoices get imported, and the system extracts the data from each invoice.
No more spending time on matching invoices with the purchase orders.
Be stress-free about your accounting internal controls compliance with automated invoice approval workflow. Set up the approval process and let the system route the invoices for approval.
With the QuickBooks AP automation solution, you spend less time coding invoices.
Automatically sync Bills with QuickBooks, and no need to ever enter bills in QuickBooks.
Once the payment is issued in your accounting system (QuickBooks Online or Desktop), the payment status is synced into ProcureDesk.
If you don’t see an immediate reduction in the time spent on processing purchase orders and invoices, then the first month is on us.
Actionable strategies you can implement today to reduce the time
spent on processing purchase orders & Invoices.
Currently, there are limited options available with QuickBooks. You, of course, can upload a bill and pay the vendor. That is why a bolt-on solution like ProcureDesk can supercharge the current model.
It depends upon your needs. We have compared 12 different options for accounts payable automation solutions to make it easier for you.
Accounts payable automation provides you with many benefits:
1. You can reduce the invoice processing time by at least 30-40%.
2. You can pay your vendors on time or pay early and get early payment discounts.
3. You can mitigate compliance risk by implementing segregation of duties.
You can use QuickBooks online to import the Bill and then match the Bill manually with the purchase order. You can make the model work by keeping the approvals and exception management outside the system. Alternatively, you can invest in an AP automation solution like ProcureDesk that integrates with QuickBooks Online.
There is a wide range of AP automation solutions. To find the best solution, we recommend the following:
1. Create a list of the top 3 use cases you want the AP automation solution to solve.
2. Invite 2-3 vendors for a quick demo.
3. Do a trial if needed.
4. Pick the best AP automation software for your business.
ProcureDesk is compatible with QuickBooks Online (QBO) and QuickBooks Enterprise (Desktop version). If you are considering another solution, then look if they have an integration section and if QuickBooks is listed as an option.
You want to find a solution that calls the QuickBooks in real-time so that you don't have to worry about clicking buttons to sync the data.