Purchase Order Software for Commercial Electrical Contractor

Streamline Electrical Contractor Purchasing with Smart POs

Eliminate manual purchase orders and gain real-time visibility into electrical supply costs across all your commercial projects.

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Commercial electrical contractors can't afford purchasing delays...

As a commercial electrical contractor, you’re juggling multiple job sites, complex material requirements, and tight project deadlines.
Your current purchase order process likely involves endless paperwork, delayed approvals when project managers are on-site, and zero visibility into spending across different electrical projects.

Key Challenges for Electrical Teams:
1 Manual PO creation causes material delays when electricians need EMT conduit, wire nuts, or breakers immediately on-site
2 Lack of real-time visibility into electrical supply costs across multiple commercial projects
3 Approval bottlenecks occur when project managers are managing crews in the field
4 Foremen’s credit card expenses for emergency materials go untracked and aren’t properly allocated to job costs

ProcureDesk's Purchase Order Software transforms how electrical teams manage procurement

Key Benefits

  • Get real-time visibility into electrical supply spending across all projects
  • Streamline mobile approvals for field-based project managers
  • Automate PO workflows tailored to electrical contracting operations
  • Control project budgets with real-time cost tracking and alerts
  • Track foremen's expenses with integrated expense management for job costing
  • Integrate with 200+ suppliers, including major electrical distributors

Ready to streamline your purchasing process?

Join hundreds of organizations that have transformed their procurement with ProcureDesk.

How It Works

Powerful purchase order management designed specifically for electrical contractors

Step 1: Customized Setup for Your Electrical Environment

Step 1: Customized Setup for Your Electrical Environment

  • We handle the complete setup of your purchase order system, including importing your preferred electrical supply vendors, creating approval workflows tailored to your project structure, and training your project managers and office staff.
  • Your electrical supply catalogs are pre-loaded with pricing from major distributors.

Step 2: Streamlined Purchase Requests with Expense Tracking

Step 2: Streamlined Purchase Requests with Expense Tracking

  • Project managers can create purchase orders directly from job sites using our mobile app. Simply select the commercial project, choose from your approved electrical suppliers, and add materials like 4-inch rigid conduit, #12 THHN wire, 200-amp panels, LED fixtures, or junction boxes. 
  • The system automatically applies project-specific budgets and vendor contracts. When foremen need emergency supplies and use company credit cards, they can instantly capture receipts and allocate expenses to the correct job using our integrated expense module.

Step 3: Automated Approval Workflows for Faster Processing

Step 3: Automated Approval Workflows for Faster Processing

  • Purchase orders are routed automatically to the appropriate project manager or estimator based on the amount and project type. 
  • Approvers can review and approve POs from anywhere – whether they’re in the office, on a job site, or meeting with clients.
  • Emergency purchases for critical electrical components like breakers, contactors, or transformers can be fast-tracked through expedited approval paths. Foremen’s expense submissions for items like wire nuts, electrical tape, or conduit fittings are automatically routed for approval and allocated to the correct job.

Step 4: Real-Time Budget Control and Expense Allocation

Step 4: Real-Time Budget Control and Expense Allocation

  • Monitor electrical supply costs across all your commercial projects in real-time. 
  • Track spending against project budgets, identify cost overruns early, and make data-driven decisions about material purchases. 
  • Generate reports showing electrical supply costs by project, vendor, or time period. Our expense module ensures that foremen’s credit card purchases for emergency materials like GFCI outlets, wire connectors, or circuit breakers are properly allocated to job costs, giving you complete visibility into true project expenses.

Step 5: Seamless Integration with Your Financial Systems

Step 5: Seamless Integration with Your Financial Systems

  • ProcureDesk seamlessly integrates with your existing accounting system including QuickBooks, Sage Intacct, NetSuite, Microsoft Business Central, Xero, and Bill.com. 
  • Purchase orders automatically sync with your financial system, and invoices are matched against POs to ensure accurate project costing and streamlined payments to electrical suppliers.

Integration Capabilities

ProcureDesk seamlessly connects with the financial systems charter schools rely on most

Accounting Software Integration

  • QuickBooks Integration: Synchronize purchase orders, vendors, and invoices with your QuickBooks environment for seamless financial record-keeping.
  • Sage Intacct Integration: Connect directly with this cloud-based financial management solution popular among growing charter school networks.
  • NetSuite Integration: For larger charter networks, our enterprise-grade NetSuite integration supports complex multi-entity financial structures.
  • Business Central Integration: Seamlessly connect with Microsoft's comprehensive business management solution.
  • Xero Integration: Perfect for smaller charter schools looking for streamlined accounting synchronization.

Payment Processing

  • Bill.com Integration: Automate your accounts payable workflow from purchase order to payment with our direct Bill.com connection.

Each integration is set up during our implementation process, with our team handling the technical configuration while training your staff on the improved workflow.

Request Integration Details

Why Commercial Electrical Contractors Choose ProcureDesk

Learn how ProcureDesk has transformed procurement for electrical contractor like yours

1

Complete Automation

Eliminate manual purchase order creation and approval processes. Our system automates workflows specifically designed for electrical contracting operations.

2

Compliance Confidence

Built-in controls ensure all purchases comply with project specifications and budget requirements, with audit trails for every electrical supply transaction

3

Cost Control

Real-time visibility into electrical supply spending across all projects, with automated alerts when approaching budget limits and variance reporting.

What Our Customers Say

“We were experiencing late payments and potential missed invoices that didn’t get processed in the stack of papers. When board members wanted to review certain expenses, we had to physically scan documents. It just wasn’t a truly transparent process,”

Chaz Patterson-Ellis
CFO at Chattahoochee Hills Charter School

“Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions.”

Cameron Williams
Accounting Manager Metabolon

“There was a general lack of clarity and transparency around our budgets. Because we wouldn’t get invoiced right away, we would pull budget reports in Quickbooks, but they were never fully accurate or up-to-date because of those pending orders.”

Monica Merchant
Director of operations

Frequently Asked Questions

Get answers to common questions about ProcureDesk for elctrical contractors

Contractors often tell us they have problems tracking credit card expenses incurred by foremen on-site. Our integrated expense module allows foremen to capture receipts instantly using their mobile device and allocate expenses to the correct project. Whether it's emergency purchases of wire nuts, electrical tape, or a critical breaker, all expenses are automatically booked to the project for accurate job costing.

ProcureDesk offers custom approval workflows to accommodate electrical project requirements, integration with electrical supply distributors, and real-time budget tracking. Our mobile app is specifically designed for field operations where electricians and project managers spend most of their time managing installations of panels, conduit runs, and fixture installations. Our implementation team handles the entire setup process, including vendor onboarding, approval workflow configuration, and comprehensive training. Most commercial electrical contractors are fully operational within 2 weeks.

Yes, our system includes expedited approval workflows for emergency purchases. When you need critical electrical components immediately – whether it's a replacement breaker for a panel upgrade, contactors for motor control centers, or transformers for power distribution – the system can route approvals through a fast-track process. Our mobile app ensures approvers can respond instantly from anywhere, preventing costly project delays.

Absolutely. We offer punchout catalogs with over 200 suppliers, including major electrical distributors like Graybar, Rexel, and WESCO. This integration provides real-time inventory availability, current pricing, and technical specifications for everything from EMT conduit and THHN wire to motor control centers and lighting fixtures – all directly within our platform, eliminating the need to check multiple supplier websites.

Yes, ProcureDesk seamlessly integrates with QuickBooks to automatically map electrical materials to your existing item codes and assign the appropriate GL codes. Whether you're purchasing conduit for job materials, breakers for equipment costs, or safety gear for overhead expenses, the system automatically categorizes each purchase according to your chart of accounts. This ensures accurate financial reporting and eliminates the manual work of coding electrical supply purchases after the fact.

Ready to Transform Your Electrical Procurement?

Join hundreds of commercial electrical contractors who’ve streamlined their purchase order process

Experience how ProcureDesk can revolutionize your electrical supply procurement, reduce material delays, and improve project profitability with real-time cost visibility.

What you’ll get: 

  • ✅  Done-for-you implementation with complete setup and training
  • ✅ Mobile app designed for field operations and job site use
  • ✅ 200+ punchouts with major electrical suppliers
  • ✅ Strong budget control with project-based tracking and alerts
  • ✅ Integrated expense module for foremen’s credit card purchases
  • ✅ Dedicated customer success team for ongoing support

Get Started Today

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