Automated Invoice Matching Stop Chasing Paper. Start Managing Exceptions.
Transform your manual invoice matching into an intelligent, automated process that handles 90% of invoices without human intervention—so your team can focus on strategic work instead of data entry.
Say Goodbye to Manual Invoice Headaches
Finance teams at growing companies waste 15-20 hours per week manually matching invoices to purchase orders, chasing approvals through email chains, and double-checking data entry. Your AP team becomes a bottleneck instead of a strategic asset.
ProcureDesk's intelligent invoice matching eliminates manual work, allowing you to focus on managing exceptions that truly require attention.
90% reduction in manual invoice processing time
Real-time visibility into invoice status and approvals
Automatic reconciliation - it's all built in
No manual syncing required with your accounting system
Powerful Features for Complete Invoice Control
Advanced OCR & Smart Extraction
Extract data instantly from any invoice format
Our OCR technology automatically "reads" incoming invoices and extracts vendor information, amounts, line items, and PO numbers. No more manual data entry or transcription errors—just accurate data capture every time.
Why It Matters: Save 5-10 hours per week on data entry while eliminating 95% of manual errors.
3-Way & 2-Way Matching Engine
Intelligent reconciliation that adapts to your business
3-Way Matching: Automatically matches invoices with purchase orders AND delivery receipts for complete verification of goods received.
2-Way Matching: Streamlined process for service invoices that don't require receipt verification.
Flexible Tolerance Settings: Configure acceptable variances for amounts, quantities, and pricing based on your business rules.
Why It Matters: Handle routine matching automatically while flagging only the exceptions that need human review.
Exception-Based Workflow Engine
Focus on what matters—manage exceptions, not every invoice
Instead of reviewing every invoice, your team only handles exceptions—invoices that don't match perfectly or exceed tolerance thresholds. This means 80-90% of invoices are processed automatically.
Smart Routing Features:
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Amount-based approval routing
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Department-specific workflows
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Vendor-specific approval rules
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Mobile approvals from anywhere
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Automatic escalation for overdue items
Why It Matters: Your team becomes more strategic, focusing on problem-solving rather than merely processing routine tasks.
Seamless Accounting Integration
Real-time sync—no manual data entry required
Your invoice data automatically syncs with your accounting system: no duplicate entry, no reconciliation headaches, no manual export/import processes.
Supported Systems:
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QuickBooks (Online & Desktop)
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Xero
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Sage Intacct
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NetSuite
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Bill.com
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Microsoft Dynamics 365
Why It Matters: Complete data integrity between systems with zero manual work.
Why Choose ProcureDesk Invoice Matching?
One Integrated System vs. Multiple Platforms
Complete procurement-to-payment solution Unlike standalone invoice tools, ProcureDesk connects your entire P2P process—from purchase requests through final payment—giving you complete spend visibility.
Exception-Based Approach vs. Manual Review
Work smarter, not harder Other systems still require manual review of every invoice. ProcureDesk's intelligent matching only surfaces the 10-20% that actually need attention.
Built-in OCR vs. Manual Data Entry
Automatic data extraction vs. endless typing Our advanced OCR technology eliminates manual invoice data entry while maintaining 98%+ accuracy on standard invoice formats.
Frequently Asked Questions
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