Streamline Cannabis AP with Compliant Automation
Automate your cannabis AP process with ProcureDesk to maintain compliance, streamline vendor payments, and reduce administrative burden while improving financial transparency.
Reduce compliance risks while automating your cannabis operation's invoice processing and payment workflows.
Cannabis businesses face unique challenges with accounts payable management that go far beyond typical operational concerns. You’re juggling seed-to-sale tracking requirements, navigating complex state regulations, and managing vendor payments while ensuring every transaction maintains audit-ready documentation. Manual AP processes create compliance gaps, delay critical supplier payments for cultivation supplies and packaging materials, and expose your operation to regulatory scrutiny that could jeopardize your license.
Key challenges for Current Cannabis AP
How ProcureDesk Solves These Problems:
Key Benefits
- Seamless integration with compliance platforms for complete audit trails
- Automated 3-way matching for all cannabis supplies from nutrients to vape cartridges
- Real-time cash flow visibility across cultivation facilities, processing labs, and retail locations
How It Works
How Cannabis Operations Use ProcureDesk for AP Automation
Step 1: Compliant Setup & Integration
Our team configures your AP automation with direct integration to your ERP system and banking platforms. We ensure all workflows meet your state’s cannabis regulations and create approval hierarchies for invoice processing and payments.
Step 2: Automated Invoice Processing
Upload invoices for everything from hydroponic nutrients and grow lights to child-resistant packaging and lab testing services. Our AI automatically extracts invoice data, matches to purchase orders, and routes for approval while maintaining compliance documentation.
Step 3: Cannabis-Compliant Approval Workflows
Route invoices through your designated compliance officers and facility managers. Built-in approval limits ensure major invoices for extraction equipment get proper oversight while routine supply invoices for cultivation materials move quickly to payment.
Step 4: Streamlined Payment Processing
Process vendor payments while maintaining complete audit trails required for cannabis operations. Track all payments by license type, facility location, and supplier category to simplify regulatory reporting and tax compliance.
Step 5: Financial Systems Integration
Connect with QuickBooks, Sage Intacct, NetSuite, Microsoft Business Central, Xero, and Bill.com for seamless AP-to-GL posting and comprehensive financial management across your cannabis operation.
Integration Capabilities
ProcureDesk seamlessly connects with the financial systems charter schools rely on most
Accounting Software Integration
- QuickBooks Integration: Synchronize purchase orders, vendors, and invoices with your QuickBooks environment for seamless financial record-keeping.
- Sage Intacct Integration: Connect directly with this cloud-based financial management solution popular among growing charter school networks.
- NetSuite Integration: For larger charter networks, our enterprise-grade NetSuite integration supports complex multi-entity financial structures.
- Business Central Integration: Seamlessly connect with Microsoft's comprehensive business management solution.
- Xero Integration: Perfect for smaller charter schools looking for streamlined accounting synchronization.
Payment Processing
- Bill.com Integration: Automate your accounts payable workflow from purchase order to payment with our direct Bill.com connection.
Each integration is set up during our implementation process, with our team handling the technical configuration while training your staff on the improved workflow.
Request Integration DetailsWhy Companies Choose ProcureDesk
Learn how ProcureDesk has transformed procurement for cannabis industry like yours
Cannabis Compliance Expertise
Our platform understands the unique regulatory requirements of cannabis operations, with built-in safeguards for seed-to-sale tracking and audit documentation required for invoice processing and payments.
200+ Pre-Built Vendor Connections
Access punchout catalogs for major cannabis suppliers including hydroponic equipment vendors, packaging companies, and testing laboratories - streamlining invoice matching for everything from LED grow lights to terpene testing services.
Done-For-You Implementation
We handle the complete AP setup including compliance configuration, staff training on cannabis-specific workflows, and integration with your existing financial systems - all completed within 2-3 weeks.
What Our Customers Say
“We were experiencing late payments and potential missed invoices that didn’t get processed in the stack of papers. When board members wanted to review certain expenses, we had to physically scan documents. It just wasn’t a truly transparent process,”
“Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions.”
“There was a general lack of clarity and transparency around our budgets. Because we wouldn’t get invoiced right away, we would pull budget reports in Quickbooks, but they were never fully accurate or up-to-date because of those pending orders.”
Frequently Asked Questions
Get answers to common questions about ProcureDesk for Cannabis AP Automation
Ready to Transform Your Cannabis AP Process?
Streamline your cannabis operation’s accounts payable while maintaining perfect compliance and audit readiness.
Get a personalized demo and see how ProcureDesk’s cannabis-compliant AP automation can reduce your invoice processing time
from days to hours, eliminate manual data entry errors, and give you real-time visibility into cash flow across all your
licensed facilities. Our platform combines industry-leading automation with a deep understanding of cannabis compliance
requirements – helping you focus on growing your business instead of managing paperwork.
Schedule your demo today and experience automated AP processing built for cannabis operations.
- ✅ Automated invoice processing with AI-powered data extraction
- ✅ Mobile approval workflows for facility managers and compliance officers
- ✅ Real-time spend visibility across cultivation, processing, and retail operations
- ✅ Done-for-you implementation with cannabis compliance expertise included
Get Started Today
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