Purchase Order Software for CRO

Streamline CRO Procurement Operations with Smart Purchase Order Software

Stop letting manual procurement processes slow down your clinical research timelines and put your studies at risk of delays.

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CROs Can't Afford Purchasing Delays

Biotech labs can’t afford purchasing delays. Research projects demand precise timing, and every day counts when you’re working toward critical milestones and regulatory deadlines.

Key Challenges for CRO Teams:
1

Lack of visibility into research project spending – Track costs across Phase I-IV studies and global research sites
2

Delayed approvals when Clinical Research Associates are in the field – Approvals get stuck when CRAs need urgent supplies during site visits.
3

Compliance issues with regulatory frameworks – Struggle to maintain GCP compliance and audit trails for inspections

ProcureDesk's Purchase Order Software transforms how CRO teams manage procurement

Key Benefits

  • Real-time visibility into research project spending - Track every dollar across studies and sites
  • Mobile approvals for field teams - CRAs can approve urgent requests during site visits
  • Automated compliance documentation - Built-in GCP audit trails for regulatory inspections
  • Streamlined vendor management - Centralized supplier database with qualification tracking
  • Budget control and approval workflows - Prevent overspending with automated controls

Ready to streamline your purchasing process?

Join hundreds of organizations that have transformed their procurement with ProcureDesk.

How It Works

Biotech-specific purchase order workflows built to speed research timelines without proper oversight.

Step 1: Streamlined Setup for Your Research Environment

Step 1: Streamlined Setup for Your Research Environment

  • Done-for-you implementation tailored to clinical research workflows
  • Integration with existing CTMS and regulatory systems
  • Custom approval workflows for different study phases and therapeutic areas
  • User permissions configured for CRAs, Principal Investigators, and Study Directors
  • Budget controls set up per study protocol and research site

Step 2: Streamlined Research Purchase Requests

Step 2: Streamlined Research Purchase Requests

  • Pre-built templates for common CRO purchases (investigational products, lab supplies, medical devices)
  • Automated categorization by study protocol, therapeutic area, and regulatory requirements
  • Mobile request submission for field teams and traveling CRAs
  • Integration with supplier catalogs for clinical research materials
  • Real-time budget checking against study allocations

Step 3: Automated Approval Workflows for Faster Research

Step 3: Automated Approval Workflows for Faster Research

  • Smart routing to appropriate stakeholders (Study Directors, Finance, Regulatory Affairs)
  • Mobile approvals ensure urgent clinical supplies don’t delay patient enrollment
  • Escalation protocols for time-sensitive research materials
  • Compliance checkpoints built into approval workflows
  • Audit trail documentation for regulatory inspections

Step 4: Real-Time Budget Control for Research Projects

Step 4: Real-Time Budget Control for Research Projects

  • Live budget tracking across all studies and research sites
  • Spending alerts when approaching budget limits
  • Cost allocation by study phase, therapeutic area, or research site
  • Variance reporting for sponsor budget reviews
  • Automated financial controls prevent unauthorized spending

Step 5: Seamless Integration with Your Financial Systems

Step 5: Seamless Integration with Your Financial Systems

  • Direct integration with QuickBooks, Sage Intacct, NetSuite, Business Central, Xero, and Bill.com
  • Automated invoice matching for clinical supplies and services
  • Financial reporting for sponsor submissions and regulatory filings
  • Cost center allocation by study protocol and research site
  • Streamlined month-end closing with automated data sync

Integration Capabilities

ProcureDesk seamlessly connects with the financial systems charter schools rely on most

Accounting Software Integration

  • QuickBooks Integration: Synchronize purchase orders, vendors, and invoices with your QuickBooks
    environment for seamless financial record-keeping.
  • Sage Intacct Integration: Connect directly with this cloud-based financial management solution
    popular
    among growing charter school networks.
  • NetSuite Integration: For larger charter networks, our enterprise-grade NetSuite integration
    supports
    complex multi-entity financial structures.
  • Business Central Integration: Seamlessly connect with Microsoft’s comprehensive business
    management
    solution.
  • Xero Integration: Perfect for smaller charter schools looking for streamlined accounting
    synchronization.

Payment Processing

  • Bill.com Integration: Automate your accounts payable workflow from purchase order to payment
    with our
    direct Bill.com connection.

Each integration is set up during our implementation process, with our team handling the technical
configuration while training your staff on the improved workflow.

Request Integration Details

Why CRO Teams Choose ProcureDesk

Learn how ProcureDesk has transformed procurement for CRO – Streamline Clinical Research Procurement like yours

1

Research Specialization

Built specifically for clinical research organizations with an understanding of GCP requirements, regulatory compliance, and multi-site study management.

2

Compliance Confidence

Automated audit trails and documentation ensure you're always ready for regulatory inspections and sponsor audits.

3

Budget Control

Real-time spending visibility and automated controls prevent budget overruns that can jeopardize study timelines.

What Our Customers Say

“We were experiencing late payments and potential missed invoices that didn’t get processed in the stack of papers. When board members wanted to review certain expenses, we had to physically scan documents. It just wasn’t a truly transparent process,”

Chaz Patterson-Ellis
CFO at Chattahoochee Hills Charter School

“Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions.”

Cameron Williams
Accounting Manager Metabolon

“There was a general lack of clarity and transparency around our budgets. Because we wouldn’t get invoiced right away, we would pull budget reports in Quickbooks, but they were never fully accurate or up-to-date because of those pending orders.”

Monica Merchant
Director of operations

Frequently Asked Questions

Get answers to common questions about ProcureDesk for CRO Streamline Clinical Research Procurement

ProcureDesk is designed specifically for CRO procurement challenges, including multi-site study management, regulatory compliance tracking, and specialized clinical supply sourcing. We provide built-in templates for investigational products, laboratory equipment, and regulatory documentation services.

Our platform offers flexible API integrations with most CTMS platforms, EDC systems, and regulatory databases. Our implementation team works with your IT department to ensure seamless data flow while maintaining compliance requirements.

Yes, ProcureDesk maintains complete audit trails for all procurement activities, including user permissions, approval workflows, and vendor qualifications. Our system automatically documents all changes and approvals, creating the detailed records required for regulatory inspections.

Our mobile app allows CRAs to submit and approve purchase requests from any location during site visits. This ensures that urgent clinical supplies don't delay patient enrollment or study timelines, even when team members are traveling between research facilities.

Our platform generates comprehensive reports for study-specific spending, vendor performance metrics, and regulatory compliance documentation. You can track costs by therapeutic area, study phase, or research site for accurate sponsor reporting.

Absolutely. We configure custom approval workflows based on your study protocols, therapeutic areas, and regulatory requirements. Requests are automatically routed to Study Directors, Finance Managers, and Regulatory Affairs specialists as needed.

Ready to Transform Your CRO Procurement?

Transform your clinical research procurement from a bottleneck into a competitive advantage. ProcureDesk’s purchase order software eliminates manual processes, ensures regulatory compliance, and accelerates your research timelines.

What you get:

✅ 200+ integrated punchout catalogs for clinical research suppliers
✅ Done-for-you implementation with clinical research expertise
✅ Mobile-first design for field teams and traveling CRAs
✅ Strong budget controls with automated approval workflows
✅ GCP compliance features with complete audit trails
Schedule your personalized demo today and discover how ProcureDesk can help your CRO reduce procurement cycle times by up to 60% while maintaining the highest standards of clinical research compliance.

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