Purchase Order Software for Oil & Gas Contractors

Streamline Oil & Gas Procurement Operations

Stop losing money on manual purchase orders and gain complete visibility into your drilling equipment, MRO supplies, and field procurement spending.

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Oil & Gas Contractors Can't Afford Purchasing Delays

From rig downtime to budget overruns, delayed procurement can cost your projects millions. ProcureDesk helps you centralize and accelerate your purchasing process—so your teams always have what they need, when they need it.

Key Challenges for Oil & Gas Teams:
1

Cost of milons per research project spending Manual purchase order processes create dangerous delays when equipment failures occur downhole, potentially costing hundreds of thousands per day in lost drilng time.
2

Delays in approvals impacting research timenes Approval bottlenecks when drilng superintendents and project managers are on offshore platforms or remote wellsites can halt critical operations and extend project timenes.
3

Compance issues with regulatory credibity Safety regulation compance and vendor certification tracking for critical equipment ke BOPs and wellhead components becomes nearly impossible with manual processes.

Key Benefits for Oil & Gas Contractors

Key Benefits

  • Accelerate Procurement Cycles Reduce purchase order processing time by up to 70% with automated workflows designed for drilling operations and remote field locations.
  • Gain Complete Spending Visibility Monitor procurement costs across all drilling projects, completion operations, and maintenance activities in real-time with comprehensive reporting.
  • Ensure Regulatory Compliance Automatically track vendor certifications, safety documentation, and equipment compliance for critical items like BOPs and wellhead components.
  • Control Project Costs Set budget controls at the well level, drilling program level, or project level to prevent cost overruns and maintain AFE budget compliance.
  • Mobile-First Field Operations Enable field crews to create purchase requests, track deliveries, and manage approvals from drilling rigs, completion sites, or offshore platforms.
  • Streamline Emergency Purchases Fast-track critical equipment requests when downhole failures occur, ensuring minimal impact on drilling operations and production schedules.

Ready to streamline your purchasing process?

Join hundreds of organizations that have transformed their procurement with ProcureDesk.

How It Works

Transform how your Oil & Gas operations manage procurement with our streamlined 5-step process:

Step 1: Seamless Setup and Integration

Step 1: Seamless Setup and Integration

  • Done-for-you implementation with zero disruption to drilling operations
  • ERP integration with existing accounting systems (QuickBooks, NetSuite, Sage Intacct)
  • Custom workflow configuration for drilling project hierarchies
  • Vendor catalog setup for trusted suppliers of tubulars, drilling fluids, and completion equipment
  • Comprehensive training for drilling superintendents, procurement managers, and field crews

Step 2: Create Purchase Requests for Field Operations

Step 2: Create Purchase Requests for Field Operations

  • Mobile-first requests from drilling rigs, completion sites, or remote wellsites
  • Pre-configured catalogs for common Oil &amp Gas supplies with specific part numbers
  • Emergency flagging for critical equipment failures requiring immediate processing
  • Industry-specific categories for blowout preventers, Christmas trees, and downhole tools

Step 3: Streamlined Approval Workflows

Step 3: Streamlined Approval Workflows

  • Automated routing based on drilling project hierarchy (toolpushers → drilling superintendents → operations managers)
  • Mobile approvals from anywhere – offshore platforms, remote shale locations, or corporate offices
  • Budget controls to prevent cost overruns on individual wells or entire drilling programs
  • Real-time notifications to keep projects moving without delays

Step 4: Track Orders and Deliveries

Step 4: Track Orders and Deliveries

  • Real-time visibility into purchase order status from mud and chemicals to completion equipment
  • Delivery tracking to specific wellsites, drilling rigs, or completion crews
  • Automated updates to prevent costly delays when waiting for critical equipment
  • Inventory management for drill bits, BOP components, and workover tools

Step 5: Automated Invoice Matching and Integration

Step 5: Automated Invoice Matching and Integration

  • Three-way matching of purchase orders, receipts, and invoices
  • Seamless integration with QuickBooks, Sage Intacct, NetSuite, Business Central, Xero, and Bill.com
  • Automated data sync between procurement and accounting teams
  • Exception handling for discrepancies and approval workflows

Integration Capabilities

ProcureDesk seamlessly connects with the financial systems charter schools rely on most

Accounting Software Integration

  • QuickBooks Integration: Synchronize purchase orders, vendors, and invoices with your QuickBooks
    environment for seamless financial record-keeping.
  • Sage Intacct Integration: Connect directly with this cloud-based financial management solution
    popular
    among growing charter school networks.
  • NetSuite Integration: For larger charter networks, our enterprise-grade NetSuite integration
    supports
    complex multi-entity financial structures.
  • Business Central Integration: Seamlessly connect with Microsoft’s comprehensive business
    management
    solution.
  • Xero Integration: Perfect for smaller charter schools looking for streamlined accounting
    synchronization.

Payment Processing

  • Bill.com Integration: Automate your accounts payable workflow from purchase order to payment
    with our
    direct Bill.com connection.

Each integration is set up during our implementation process, with our team handling the technical
configuration while training your staff on the improved workflow.

Request Integration Details

Why Oil & Gas Contractors Choose ProcureDesk

Learn how ProcureDesk has transformed procurement for Oil & Gas Contractors like yours

1

200+ Punchout Catalogs

Access your pre-negotiated pricing from leading suppliers through our extensive punchout network, ensuring you get the best rates on everything from drilling fluids to completion equipment.

2

Done-for-You Implementation with Industry Expertise

We handle the complete setup, training, and integration process, getting your system live in weeks, not months, with zero disruption to your drilling operations.

3

Mobile-First Design for Remote Operations

Built specifically for field operations, our mobile app works reliably even in remote locations with limited connectivity. Your crews can create purchase requests, track deliveries, and manage approvals from drilling rigs, completion sites, or offshore platforms.

What Our Customers Say

“We were experiencing late payments and potential missed invoices that didn’t get processed in the stack of papers. When board members wanted to review certain expenses, we had to physically scan documents. It just wasn’t a truly transparent process,”

Chaz Patterson-Ellis
CFO at Chattahoochee Hills Charter School

“Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions.”

Cameron Williams
Accounting Manager Metabolon

“There was a general lack of clarity and transparency around our budgets. Because we wouldn’t get invoiced right away, we would pull budget reports in Quickbooks, but they were never fully accurate or up-to-date because of those pending orders.”

Monica Merchant
Director of operations

Frequently Asked Questions

Get answers to common questions about ProcureDesk for Oil & Gas Contractors

Our mobile-first platform is designed specifically for remote operations common in Oil & Gas. The system works offline and syncs when connectivity is restored, ensuring your crews can create purchase requests and track orders even from remote wellsites or offshore platforms. We also provide GPS-enabled delivery tracking to specific drilling rigs and completion sites.

Yes, we offer seamless integrations with all major accounting and ERP systems including QuickBooks, Sage Intacct, NetSuite, Microsoft Dynamics Business Central, Xero, and Bill.com. Our team handles the complete integration process as part of your implementation, ensuring smooth data flow between procurement and your financial systems.

Our system provides comprehensive budget controls at multiple levels - individual wells, drilling programs, or entire projects. You can set spending limits, require additional approvals for emergency purchases, and track costs in real-time against your AFE (Authorization for Expenditure) budgets. Automated alerts notify managers when spending approaches budget thresholds.

Our done-for-you implementation typically takes 2-4 weeks for most Oil & Gas contractors. This includes system setup, integration with your existing software, configuration of approval workflows, vendor catalog setup, and comprehensive training for your team. We handle everything so you can focus on your drilling operations without disruption.

Ready to Transform Your Oil & Gas Procurement?

Streamline your drilling operations with purchase order software built specifically for Oil & Gas contractors. Join hundreds of drilling companies who have reduced costs, improved compliance, and gained complete spending visibility.

Transform your procurement operations with:

  • Mobile-first design for remote drilling operations
  • Done-for-you implementation with industry expertise
  • 200+ punchout catalogs including major Oil & Gas suppliers
  • Real-time budget controls for drilling projects and AFE management
  • Automated compliance tracking for safety regulations and vendor certifications

Get Started Today

Get Started Today

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