Procurement built for the way biotech actually spends
Unify CRO invoices, lab supplies and operational buying on one platform. Automate 3-way matching, tie every dollar to a program or grant, and give finance a real-time view of burn and runway.
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Biotech spend hides in a dozen disconnected places
A mid-market lab at 100 to 1,000 employees orders from 10–20+ vendors, pays CROs on milestone schedules, and reorders reagents on the fly. Without one system, finance is reconciling after the money is already gone — and burn rate becomes a guess.
Disjointed CRO & lab systems
CRO contracts live in email, reagents in punchout carts, and equipment on a card. No single source of truth for what’s been committed.
Manual invoice matching
Matching POs, receipts, and CRO invoices by hand stalls approvals, delays month-end close, and lets errors slip through.
Surprise invoices, wrong runway
An invoice from a supplier finance never saw about doesn’t just cause a reconciliation headache — it corrupts the burn number your board tracks.
No spend visibility by program
Grant, program, and cost-center reporting gets rebuilt in spreadsheets every board cycle instead of reading straight from the system.
At the end of 2025, roughly one in three public biotechs had less than twelve months of cash left, according to EY’s analysis of the sector. When runway is that tight, procurement discipline isn’t back-office hygiene — it’s survival.
The 7-Step Blueprint to Cut Costs & Simplify Invoicing
A practical walkthrough for controllers automating PO matching, approvals, and invoice processing.
See what fragmented procurement is costing you
Plug in your entities, monthly invoices, and current close time. Get an estimate of hours saved, fines avoided, and surprise costs caught.
Calculate my ROIA complete procure-to-pay process, automated end to end
From the first requisition to the paid invoice — without the manual handoffs.
Bring every buy into one place
CRO services, lab consumables, equipment, and operational spend all flow through a single request-and-approval process. Scientists submit in under two minutes.
Approvals and matching on autopilot
Route requests to the right approver by amount, program, or budget, then auto-match every PO to its receipt and invoice with 3-way matching — no chasing.
Real-time spend & committed cost
Dashboards track budget vs. actual by program, department, and grant — including committed spend that hasn't been invoiced yet, so runway stays accurate.
Features designed for how biotech buys
Eliminate waste, save time, and stay audit-ready — without slowing down the bench.
Integrated CRO & lab supply management
One process for CRO services, consumables, and operational supplies, with full visibility and control over every category.
3-way invoice matching
Automatically match POs, invoices, and delivery receipts to catch discrepancies before they hit the books and speed up close.
Program & grant spend reports
Tag every dollar to a program, grant code, or cost center and generate board- and investor-ready reports on demand.
200+ punchout catalogs
Reorder reagents and consumables from Avantor, Fisher, and other trusted suppliers without leaving ProcureDesk.
Recurring & standing orders
Automate repeat purchases for lab consumables so the team spends less time on admin and more on research.
Audit-ready controls
A complete approval trail on every transaction — the same documentation investors and auditors examine in diligence.
3-way matching that closes the books faster
Every CRO and lab invoice is captured with 99.5% accurate OCR, then automatically matched against its purchase order and receipt. Clean invoices flow straight through; exceptions route to the right person with the discrepancy already flagged.
- Auto-capture invoices from PDF and email with OCR
- Match PO, receipt, and invoice line by line — including partial deliveries
- Sync approved invoices to QuickBooks, NetSuite, Sage Intacct, or Xero
✓ Matched
Reorder from the suppliers your lab already uses
Browse live vendor catalogs directly inside ProcureDesk with punchout support for ThermoFisher, Fisher Scientific, VWR, Sigma, and 50+ other lab suppliers — part of 200+ punchout suppliers sitewide. Scientists add items to a cart with negotiated pricing already applied, and every order still runs your approval and budget checks.
Build the controls investors look for — before you need them
The documentation habits you set now — who approved what, when, and why — are exactly what auditors and acquirers examine in due diligence.
SOC 2 secured
Independently audited security and access controls, so your finance data stays protected.
Complete audit trail
Every request, approval, and payment is time-stamped and traceable — ready for grant reporting or diligence.
Policy-based approvals
Enforce spending limits and segregation of duties automatically, so controls hold even as the team grows.
Grant & fund accountability
Map spend to grant codes and restricted funds, and report against approved budgets without spreadsheet gymnastics.
Real-time visibility, ~80% of the process automated
We had $50K in surprise invoices hit our budget in one month. I had no idea what my team was buying. ProcureDesk fixed that in the first week.
CFO, Growing Biotech Company (200 Employees) 90% fewer budget surprises after go-live, zero added AP headcountBiotech finance teams on going from reactive to proactive
Avoided 2–3 admin hires
“Without a fully integrated ERP, ProcureDesk is just such an obvious choice — otherwise you're keeping manual systems and hoping they won't kill you.”
100% spend under approval
“Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions.”
One system for all orders
“We were using multiple systems for different types of orders. As our order volume increased, the time we spent processing manual orders kept increasing. We needed one system for all purchases.”
90% fewer budget surprises
“We had $50K in surprise invoices hit our budget in one month. I had no idea what my team was buying. ProcureDesk fixed that in the first week.”
1–2 fewer hires needed
“The biggest impact ProcureDesk has had for us is being able to avoid hiring people to continue supporting our manual processes.”
Full visibility into punchouts
“On the dashboard, we could quickly see an overview of all our punch-outs, as well as our outstanding and pending orders. It made procurement much more transparent.”
How life-science teams put it to work
See how biotech teams streamline procurement, cut costs, and move faster with a system built for life sciences.
Vendor spend visibility without an ERP
A clinical-stage biotech replaced Word-doc POs and Excel tracking with automated spend analysis by vendor.
Read the story →
From four systems to one
An immuno-oncology biotech replaced separate lab-supply and CRO ordering tools with a single punchout dashboard.
Read the story →
Closing the books faster
Metabolon replaced open, after-the-fact purchasing with budget-gated approvals and cut month-end close time.
Read the story →One platform, from requisition to payment
Everything for biotech & life-science procurement
Start with the essentials, then browse the full library — guides, comparisons, definitions and customer stories for life-science finance teams.
Browse the full library
Biotech procurement, answered
Get answers to the most common questions about procurement for biotech teams.
Take control of biotech spend
Book a demo and see how ProcureDesk unifies CRO and lab procurement, automates invoice matching, and keeps your runway accurate.
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