Badge Icon Procure Desk Automated Invoice Matching Software

Invoice Matching, Reimagined for Modern Accounts Teams

Built-in OCR extracts invoice data automatically, smart matching algorithms verify against POs and receipts, and seamless ERP integration ensures your books stay updated in real-time. Cut invoice processing time by half.

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Invoice Matching, Reimagined for Modern Accounts Teams Star Icon Procure DeskRated 4.9/5 - from over 200+ reviews

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Procure Desk The challenge

Stop wasting time on manual invoice matching that drains your accounts team's productivity

Endless Invoice Backlogs  Icon

Endless Invoice Backlogs

Your AP team struggles with unmatched invoices, while procurement faces challenges verifying PO details, leading to payment delays and vendor frustration.

Three-Way Match Mayhem Icon

Three-Way Match Mayhem

Manually cross-referencing purchase orders, receipts, and invoices across systems leads to matching errors and countless hours of investigation.

Receipt Verification Chaos  Icon

Receipt Verification Chaos

With receiving documents scattered across emails and paper trails, confirming delivery becomes a time-consuming treasure hunt.

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Costly Processing Errors

Manual data entry and matching leads to payment mistakes, duplicate payments, and overpayments that impact your bottom line.

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Lost Early Payment Discounts

Slow manual matching means missing out on valuable early payment discounts, costing your company thousands in potential savings.

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Procure Desk How we solve it

Match invoices in minutes, not days

ProcureDesk automates the entire matching process - from invoice capture to payment approval - with smart algorithms that adapt to your business rules, matching tolerances, and approval workflows.

Smart Document Processing

  • Extract data automatically from invoices, POs, and receipts with 99% accuracy
  • Convert paper and PDF documents into structured digital data
  • Reduce manual data entry time by up to 50%

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Match invoices in minutes, not days Icon

Match invoices in minutes, not days Icon

Match invoices in minutes, not days Icon

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Intelligent Matching Engine

Intelligent algorithms instantly match invoices against POs and receipts, automatically approving matches within tolerance and flagging exceptions for review.

STEP - 1

Configure

Set up multi-level approval chains based on amount, department, or vendor

STEP - 2

Automate

Smart routing with auto-delegation for out-of-office approvers

STEP - 3

Track

Real-time status visibility across your entire process

STEP - 4

Approve

One-click decisions via email, Slack, or mobile app

Real-Time Visibility & Control

  • Monitor bottlenecks and processing times with live dashboards
  • Get instant alerts for matching exceptions and delays
  • View detailed audit trails of all matching activities and approvals
  • Generate matching performance reports for continuous improvement

Real-Time Visibility & Control Banner ProcureDesk

OLD

Manual Process

  • Line-by-line comparison
  • Manual exception handling
  • Line-by-line comparison
  • No performance tracking

NEW

ProcureDesk Automation

  • Instant automated matching
  • Smart variance detection
  • Vendor performance analytics
  • Configurable by vendor type

Seamless ERP Integration

Direct two-way sync with your accounting system keeps all data current and accurate

Native integration with QuickBooks, Sage, Xero, NetSuite, and more Banner Procure Desk

Native integration with QuickBooks, Sage, Xero, NetSuite, and more

Real-time GL coding and PO status updates

Real-time GL coding and PO status updates Banner Procure Desk

Automated invoice posting once approved

Automated invoice posting once approved Banner Procure Desk

Customizable field mapping to match your chart of accounts

Customizable field mapping to match your chart of accounts Banner Image Procure Desk

Real Results, Real Numbers

Transform your AP process with measurable improvements

MetricBeforeAfter
Procure Desk Invoice Processing Time21 days2 days
Procure Desk Cost per Invoice$15$ 2.50
Procure Desk Manual Data Entry4 Hours/day0 Hours
Procure Desk Payment Accuracy92%99.9%

White-Glove Implementation

Our team handles the entire setup process.

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Guided system configuration Icon

Guided system configuration

Custom workflow design Icon

Custom workflow design

Integration with your existing systems Icon

Integration with your existing systems

User onboarding support Icon

User onboarding support

Transform your invoice matching process today

Join leading companies who have automated their invoice matching with ProcureDesk. Our experts will show you how to reduce processing time by half while improving accuracy and compliance.

Schedule a Demo