Shop 200+ vendors. Every cart still checks budget first.
Built for Controllers and CFOs who don't want to choose between easy purchasing and real control. Employees shop live vendor catalogs like they would online — every cart still checks budget and routes for approval before the order is placed.
Trusted by finance teams at 500+ companies, ordering from Amazon Business, Grainger, and 200+ more without leaving ProcureDesk.
Drag the slider — every punchout cart is checked against this same threshold before the order goes to the vendor.
Trusted by finance teams at
What is a punchout catalog? A punchout catalog lets employees shop a vendor's live website, like Amazon Business or Grainger, directly from inside their procurement system instead of a separate account or a manual order.
The cart flows back automatically as a purchase request, so buying stays as easy as shopping online, while budget checks and approvals still apply before the order is placed.
Right now, someone's ordering from a vendor site your process never sees.
"We had $50K in commitments we didn't know existed by the time those invoices hit AP." — Controller, Mid-Market Biotech
Employees ordering on personal accounts
A maintenance tech buys from Home Depot on a personal card. A lab manager orders reagents directly from a vendor site. Finance finds out from the expense report.
Manual orders skip your contract rates
Without a live catalog, employees don't see your negotiated pricing. They pay list price, or buy from a vendor nobody approved.
Processes too slow for field teams
If ordering means logging into a separate system and filling out a form, field and shop-floor teams route around it, usually by texting the vendor directly.
Off-catalog buying vs. punchout — the difference is when budget gets checked.
Off-catalog — after the fact
- ✕Employees order directly from vendor sites on personal cards
- ✕Negotiated pricing gets skipped when purchasing happens off-system
- ✕Budget is checked after the invoice arrives, if at all
- ✕Field teams route around slow, desk-only purchasing tools
- ✕Each vendor relationship set up and maintained manually
Punchout — before the order is placed
- ✓Employees shop 200+ live vendor catalogs inside ProcureDesk
- ✓Contract pricing and SKUs flow back automatically at checkout
- ✓Budget is checked at the cart, before the order is placed
- ✓As easy as shopping online — adoption holds up in the field
- ✓200+ catalogs built in, plus custom punchout for your own vendors
From vendor catalog to approved order — one connected process.
We set it up. Your team just starts using it.
Shop the catalog
Click a vendor's logo — Amazon Business, Grainger, and 200+ more — and shop their live site with your negotiated pricing.
Cart flows back automatically
At checkout, the cart flows back into ProcureDesk as a purchase request — no manual entry, no retyping SKUs.
Budget check, then approval
The request checks against available budget and routes for approval before the order is placed with the vendor.
Same job. Very different process.
| Category | Off-catalog buying | ProcureDesk Punchout |
|---|---|---|
| Pricing | List price, no contract rates | Negotiated pricing flows through automatically |
| Data entry | Manual SKU and price entry | Cart flows back automatically, no re-entry |
| Budget check | After the invoice arrives | At the cart, before the order is placed |
| Approval | Skipped, or after the fact | Routes automatically before the vendor is contacted |
| Vendor coverage | One-off setup per vendor | 200+ built in, custom punchout available |
Finance teams who stopped chasing what got bought off-system.
"Always responsive — a great company to work with. Very hands-on during setup, including catalog and vendor configuration."
"ProcureDesk saves us 25 to 35 percent of the time we used to spend on processing invoices, which is huge."
"Anybody within the company could order goods or services, and approval would only happen after the invoice arrived. We needed to put controls in place, and ProcureDesk became one of those must-have solutions."
Frequently asked questions about punchout catalogs.
01How does punchout ordering actually work?
Click a vendor's logo inside ProcureDesk, shop their live site, and check out as normal. Your cart flows back automatically as a purchase request — no manual entry of items or prices.
02Which vendors can I order from?
200+ catalogs, including Amazon Business, Grainger, Uline, Staples, CDW, McMaster-Carr, Thermo Fisher Scientific, VWR, Home Depot Pro, and Lowe's.
03What if my vendor doesn't have a punchout catalog?
We'll help you build a custom catalog with approved items from their site instead, so it shows up in ProcureDesk the same way a native punchout would.
04What's the difference between punchout and a hosted catalog?
A hosted catalog is one you upload and maintain yourself, good for small, stable item lists. Punchout has the vendor host and update it live, which fits large, fast-changing catalogs like Grainger or Amazon Business.
05Does budget get checked before the order is placed?
Yes. Available budget is verified at the cart, before the order is sent to the vendor, not after the invoice arrives.
06Can card-first tools like Ramp or Brex do this?
No. Card-first tools control spend after the card is swiped. Punchout controls the purchase before the commitment is made, and carries your negotiated catalog pricing, which a card alone doesn't.
07What technology powers punchout?
ProcureDesk punchout uses cXML, the standard method vendors use to exchange live catalog and order data with a buyer's system.
08How long does it take to add a new vendor's punchout?
Most major vendors are pre-built and ready to use immediately. Custom punchout connections for other vendors are typically set up during onboarding.
See how catalogs plug into the whole P2P flow.
The PO-Before-Invoice Rule
The finance playbook for catching every purchase before the invoice arrives — not after.
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