15 Best Procurement Software 2024 edition (In-Depth Review)

    best procurement software

    by ProcureDeskLast Updated : Jan-24-2024

    Finding the best procurement software for your business could be a daunting task. Search any software review site to see hundreds of listings. Just so that you don’t have to spend endless hours going through the review sites, our team spent hours comparing the wide range of procurement management software to find the 15 best you can use to improve your entire procurement process.

    What Is The Best Procurement Software?

    A procurement software helps you automate your manual purchasing process. But to identify the best procurement software, you must assess how closely the solution meets your needs. If you are a small company, you don’t need a solution, SAP Ariba. At the same time, if you are a large enterprise, you need enterprise-grade procurement solutions that handle the broader needs of procurement professionals—for example, contract management and cost savings management.

    In this article, we provide 15 different solutions starting from small to medium-sized businesses ( From 1 -10) and suggest a couple of solutions for large enterprises (From 11-15). Here is the list of best procurement software:

    1. ProcureDesk— Best for small to medium-sized companies

    2. Procurify— Best For medium-sized companies with large indirect Spend

    3. Kissflow— Best for companies that have complex procurement workflow.

    4. Precoro— This procurement express tool is best for small companies with global operations

    5. Spendwise— Best for small companies that are looking for an inexpensive solution

    6. Certify — Best For companies that want an expense management solution

    7. Tradogram—Best for very small operations that want a free procurement tool

    8. Order – Best for companies that need a marketplace solution

    9. Procurement Express – Best For small companies

    10. Digital purchase order – This purchase order software is best for companies that want to get rid of manual purchase orders.

    11. Coupa Procurement – Best for large companies that need a comprehensive Spend management solution.

    12. SAP Ariba – Best for companies that are already using SAP ERP system

    13. GEP – Best for Direct and Indirect spend management

    14. Basware – Best for companies that need a large vendor network.

    15. Jaggaer – Best for education and government sector.

    ProcureDesk is our tool, and it is designed for small to medium-sized companies. If you would like to see it in action,  click here to schedule a call with one of our product specialists.


    Our Verdict — Best for small to medium-sized companies

    Price: Starts at $380/month

    ProcureDesk helps CFOs and procurement managers automate the procurement function, control spending, and get real-time visibility into Spend.

    With effective cost control, finance leaders can control maverick spending and bring more Spend under management by automating purchasing and invoice management.

    ProcureDesk supports seamless integration with many accounting systems like QuickBooks, Xero, Sage, and Netsuite.

    The Best Part:

    • ProcureDesk provides extensive coverage of punchout vendors that greatly simplifies purchasing operations.
    • It offers a single platform for procurement and Accounts payable to manage procurement, supplier relationship, and 3-way match process.

    The Worst Part:

    • It is not an inexpensive solution compared to many other solutions covered here.

    Get it if you want a cloud-based solution with the best catalog experience.

    I recommend that you start with the purchasing automation module.

    ProcureDesk Demo

    Best For

    ProcureDesk is best for small to medium sized companies who are looking for purchasing software to automate their entire purchasing process.

    Top Features

    Create Requisitions With Ease

    Are your employees tired of paper forms for requisitions?

    With a simple requisition process, employees can submit purchase requests quickly, reducing the overall cycle time.

    With smart defaults, the system understands recurring data entries like your department ship and other details.

    All you have to do is enter details about what you want to purchase and submit them for approval.

    Here is what a simple requisition form looks like:



    You can also route an approved requisition to a procurement department buyer, who can convert the request into a purchase order.

    Even though the process is much easier with ProcureDesk, you still need to enter requisition line-level data, which could be cumbersome for recurring items.

    That is where catalogs help.

    Automate Procurement Operations Using Catalogs

    With vendor catalogs, your can improve the user experience for your purchasing process.

    ProcureDesk supports two types of catalogs.

    With a punch-out catalog, You can link ProcureDesk to other vendor websites like Amazon and Staples to name a few.

    Your employees can search the entire catalog and bring the item details back to ProcureDesk for further approvals.

    Here is an example of an Amazon punchout, where the user gets routed back to ProcureDesk for further approval.



    And this is how the data looks in the user requisition queue.



    All the data gets copied from the Amazon website to the user cart.

    You can also build your catalogs. That is very beneficial for small vendors who don’t have a website but offer limited products. It helps not only user experience but also savings tracking for negotiated contracts.

    Here is an example of an internal catalog.




    Control Spend Using Budgets

    Budget tracking is a critical feature for any procurement tool.

    Budgets give you complete control over your company’s Spending.

    Once the budget is set up, the system automatically ensures that the purchase requisitions stay within the budget.

    With the built-in budget controls, you can block the purchase if enough budget is unavailable.

    You can also inform the budget owner when the budget hits a predefined consumption level.

    With flexible budget controls, you control spending and enable better Spend management.




    Easy Purchase Approvals

    The next step is to route the purchase requisition for approval.

    With a custom workflow engine, you can set up a workflow that suits your approval process needs.

    With the workflow process, you can route requests for approval across procurement, finance, or IT for further compliance checks.

    The setup process is very straightforward. The system automatically creates the workflow for the requester, so they don’t have to think about who needs to approve the requisition.

    Here is an example of an approval workflow:



    Automated Supplier Quotes

    Sometimes you don’t have a preferred pricing contract with a vendor.

    So before you purchase the item, you need to get a quote from the supplier.

    If you use emails to get quotes, that could be quite cumbersome. With the back and forth of emails, the process is very chaotic.

    With the supplier quote module, you can create quotes and send requests to different vendors simultaneously.

    After the supplier responds to your request for a quote, you can easily compare the response side by side and then pick the best vendor for your needs.

    Here is an example of how that looks:


    You can not only have an effective procurement process, but this process also helps you with better vendor management.

    Automatically Convert Purchase Requisition Into A Purchase Order

    The purchase order management feature automates the purchase order creation process.

    Now, not all purchase requisitions need an order issued.

    The request could be for internal use, or the employee will place the order directly on the vendor’s site.

    Whatever is the case, ProcureDesk can help you automatically convert the requisition into purchase orders where a purchase order is required.

    In cases where a purchase order is not required, the system can just let the requisition remain in the approved status.

    You can set up rules based on suppliers to automatically convert a requisition into a purchase order based on each supplier’s preference.

    Here is an example of how a purchase order document looks:



    Order Acknowledgment

    With the current supply chain issue, you want to know when your order will be shipped.

    That question is tricky if the vendor doesn’t acknowledge the purchase order. That is why you need strong supplier collaboration.

    That is why we have built an order acknowledgment feature that allows you to request an order acknowledgment from the vendor.

    You can, of course, request an acknowledgment by email, but that could not be easy to track, especially when you have a large purchase volume.

    We have simplified the order acknowledgment process by providing an easy way for suppliers to submit order acknowledgment.

    All the supplier has to do is click a link from the order email and confirm the acceptance of the potential delivery dates.

    Here is an example of how easily the suppliers can submit order acknowledgments.

    Purchase order acknowledgment


    You can track your orders effectively and use this data for supplier relationship management.

    Purchase Order Tracking

    Once the vendor ships the product, they generally provide the tracking information so that you can track the delivery of the product.

    With ProcureDesk, suppliers can electronically post that information.

    ProcureDesk can then track the package and inform you when the package is delivered or in transit.

    We track hundreds of carriers so that you don’t have to manually go to each carrier’s site and search for the tracking information.

    Here is an example of how tracking information works in ProcureDesk.

    Advance Shipping Notice from the supplier


    Confirm Order Receipts

    One of the challenges for the AP team is that they don’t know if an invoice is approved to pay.

    Generally, the culprit is a missing receipt, and because of this three-way matching process doesn’t work.

    With the receipt module, you can easily track what is getting delivered.

    When the invoice gets loaded in the ProcureDesk accounts payable module, the system automatically sends a reminder to the order contact to create the receipt.

    We provide three easy ways to create a receipt:

    • Using an email: Employees receive an email asking them to confirm if they have received the product. The employee has to click on the link, and the system automatically creates the receipt.
    • Mobile app: With the mobile app, you can take a picture of the package or the packing slip and confirm the delivery of the product.
    • Using web app: Using the web app, the employee can log in to the system and then confirm receipt.

    You can do full receipts or partial receipts based on the actual delivery.

    Here is an example of a full receipt:

    Create Receipt
    Purchase order receipt


    Inventory Tracking And Management

    Do you purchase many materials that you use for different projects?

    Or you might be a Biotech that needs to maintain lab supplies so that you don’t run out of lab supplies.

    Whatever is the case, an inventory tracking module can help.

    Here is how the inventory management module can help.

    Track inventory:

    You can get an accurate inventory of what you have on hand for different inventory items with inventory management modules. You can track lead times and measure supplier performance.

    The system also updates the on-hand quantity as soon you create a receipt in the system for the purchased products.

    Here is a snapshot of inventory valuation reports that shows you how much inventory you have at any time:



    Track usage:

    You can also track the inventory usage so that you know how much inventory is left.

    You can use the inventory requisition process so that employees can use the requisition process to request inventory items.

    Or you can simply create a release request to release the inventory. It makes it easier to track who is requesting and using the website.

    Here is an example of how a release tracks the usage information:




    Spend Dashboard

    With a Spend Dashboard, you have complete visibility at your fingertips.

    The spend dashboard answers the following questions for you:

    • Who is spending money at your company?
    • What are you purchasing?
    • Who are your top suppliers?
    • What are your open commitments with the suppliers?

    Here is an example of a Spend dashboard:



    Spend Analysis Reports

    With Spend analysis reports, you can gain granular visibility into your Spend.

    You can then use that visibility to allocate costs better or negotiate better pricing with a vendor. That enables the finance team to make better business decisions.

    Here is an example of a Spend analysis report:



    This report gives you a detailed view of what you have purchased in a given timeframe at a line level. You would know the unit quantities and unit price.

    Use this information to control Spend or negotiate a better price with your vendors.



    ProcureDesk offers three pricing plans:

    • The purchase order module starts at $380 and covers 10 users.
    • The base plan covers all the core features for purchasing automation, including requisition, purchase orders, receipts, and order tracking which fully takes advantage of purchasing automation.
    • Annual subscriptions provide a 20% discount on all plans. All plans come with a 14-day free trial.

    We have a team of experts who can walk you thorugh our tool ProcureDesk so you understand how it can help you streamline your procurement process. See it in action today!



    2. Procurify

    Our Verdict — Best For medium-sized companies with large indirect Spend

    Price: Please get in touch with the vendor for pricing.

    Procurify is a cloud-based procurement software that offers a complete spend management platform.

    It helps companies by simplifying purchasing controls and enabling better Spend management. With its custom approvals and real-time budget controls, companies gain complete visibility.

    The Best Part:

    • It offers a complete spend management solution, including payments using virtual cards.

    The Worst Part:

    • Procurify has limited support for the punchout catalog.
    • It is missing basic sourcing capabilities like a supplier quote process. This is a key feature for automating the procurement process.

    Best For

    Procurify is best for medium-sized companies in any industry that is looking to automate the manual process and optimize

    Top Features

    Purchase Requisitions

    With purchase requisition, the users can easily request what they want to purchase.

    With automation, you don’t need to worry about manually creating purchase requisition forms and routing them for approvals.


    Procurify supports custom workflows that enable better purchasing workflow.

    With custom workflow management, you can set up different approval levels. You can also set up approvals by departments, locations, or the chart of accounts,

    The approval engine also sends notifications on your mobile app—no more missing approval notifications.


    Real-Time Budget Controls

    You can see the budget consumption in real time with budget controls.

    Users can assign a purchase order to the budget, and the approvers can see the budget consumption in real time.

    Procurify allows you to set up budgets by location, departments, projects, etc.

    You can also check how much of the budget is already committed.


    Vendor Catalogs

    Procurify provides support for vendor catalogs, including internal and punchout catalogs.

    You can create unlimited internal catalogs.

    However, the system limits the punchouts only to Amazon at this time. You might want to check with the vendor on all punch-out vendors they support.

    Purchase Orders

    After a requisition is approved, a Buyer can convert it into a purchase order.

    The system allows you to create a purchase order from the requisition.

    You also can consolidate multiple requisitions from users into a single purchase order.

    The purchase orders can also be dispatched to the vendor automatically.

    Receipts For Tracking The Delivery

    We did not see any information regarding this feature on Procurify’s website.

    So we assume there is no way to confirm the delivery of the product by creating a receipt in the system.


    Procurify Reports include:

    • Orders by Vendor
    • Orders by User
    • Orders by Department
    • Expenses by Department.

    You can also export report data into different formats if you want to import transactions into your ERP(Enterprise Resource Planning) system.



    Procurify doesn’t mention pricing on its website. But they do offer a complete procure-to-pay automation solution.

    Here are the multiple packages on their website. You can call the vendor to get a price quote.

    1. We recommend that you start with the Pioneer package.
    2. If you need single sign-on capabilities, then upgrade to the voyager plan.


    3. Kissflow

    Our Verdict — Best for companies that have complex procurement workflow.

    Price: Starts at $1990/month


    Kissflow Procurement cloud platform helps companies streamline their procurement process.

    Kissflow is, first and foremost, a workflow tool. The procurement cloud is one of the many modules the company offers its customers.

    The Best Part:

    • Kissflow offers a flexible workflow engine so that you can design complex workflows.

    The Worst Part:

    • Kissflow offers business process automation tools, so it is missing many features that you find in best-of-breed procurement management solutions.

    Best For

    Kissflow is best for medium to large companies who want to automate an existing efficient procurement process.

    Top Features

    Purchase Request

    With the purchase request module, companies can automate their manual purchasing processing.

    Kissflow supports internal catalogs that make it easier for employees to create requisitions. There is no support for punchout catalogs at this time.

    With an intuitive dashboard, you can easily track the lifecycle of all purchase requests and where they are pending.

    Budget Controls

    You can also define budgets that allow you to check real-time budget usage easily. By checking the budgets in real-time, you can control spending and inform employees if no budget is left.


    Kissflow is primarily a workflow tool; the procurement cloud has robust capabilities around workflow.

    You can define a workflow in advance. The system figures out the workflow in real time and automatically routes the requisition for approval. Kissflow provides actionable insights during the approval process.

    Purchase Orders

    After the requisition gets generated, it is automatically converted into a purchase order.

    With the auto-initiate feature, you can also set the purchase requisition to create the purchase order after the requisition is approved automatically.

    You can also add custom fields to the purchase order to suit your needs.

    Spend Dashboard

    The Spend dashboard provides instant visibility into your cash flow. You can track spending by location, department, and budget vs. actual.

    The dashboard also has the ability for custom reports which allows you to customize the reports based on your needs.


    Kissflow procurement cloud pricing starts from $1990/month and varies by volume and transactions.

    • Kissflow offers a free trial for the software
    • The pricing is based on features, transactions, and the number of users. There is no mention of the minimum users or transactions covered in the base price.
    • The base package includes a purchase requisition module, supplier management, and AP automation.
    • You can add on other supply chain solutions like inventory management, expense management and forms.


    4. Precoro

    Our Verdict — Best for small companies with global operations

    Price: Starts at $35/month


    Precoro is an online procurement software that saves you time and money. With Precoro, you can eliminate manual work, coordinate purchasing processes, and reduce expenses.

    The Best Part:

    • Simple user interface that is easy to configure and implement.

    The Worst Part:

    • Limited support for sourcing capabilities like supplier quotes.
    • Precoro has limited punchout catalog capabilities.

    Best For

    Precoro is best for small companies that want multi-currency and multi-language support.

    Top Features

    Purchase Request

    Precoro purchase request module allows you to create purchase order requests easily.

    You can build an internal catalog for purchase. Employees can easily create a purchase request without manually entering all the data in the system.

    Once the employee submits the request, it gets routed for approval.

    Approval Workflow

    Precoro allows you to create custom approval routing based on the departments, locations, and custom fields.

    We assume that you can create multi-level approvals for routing the purchasing request.

    There is support for mobile approval to approve requisitions on the go.


    Purchase Orders

    You can automatically create a purchase order from the purchase requisitions.

    Once the purchase order gets generated, it gets routed to the vendor.

    The system allows you to add comments and attach supporting documents.

    You can also create a purchase order directly without a purchase requisition. Precoro also offers invoice-matching capabilities.

    Budget Management

    You can set up budgets by locations, departments, and custom fields. The approvers can track purchases in real time and see the budget consumption with budget management before approving the purchase.

    With budget reporting, you can track budget consumption across all areas.

    Inventory Management

    With the inventory management module, you can track on-hand stock and create receipts for goods.

    There is a purchase request flow for inventory. You can use this feature to release the inventory based on the user’s request.


    Precoro offers standard reports and a visual graphic so that it is easy to understand the data.

    You can also create custom reports to easily filter the data to narrow down the output of reports.


    Precoro offers a single pricing plan:

    • Precoro pricing starts at $35/month per user. This price is for annual billing, to be paid upfront.
    • Companies can get a discounted pricing


    5. Spendwise

    Our Verdict — Best for small companies that are looking for an inexpensive solution

    Price: Starts at $9/month


    Spendwise offers a cloud technology solution for spend management.

    The Best Part:

    • Spendwise provides an easy-to-use interface that covers the basic functionality of the procurement process.

    The Worst Part:

    • Spendwise has limited catalog capabilities and is missing key features like strategic sourcing.

    Best For

    Spendwise is best for small companies that want a digital purchase order process.

    Top Features

    Purchase Orders

    You can easily create and send purchase orders to the vendors with the purchase order functionality.


    With the receiving functionality, employees can confirm the receipt of the purchase orders. This way, the AP team always knows when an invoice is ready to be paid.


    The budget feature allows companies to track spending against a budget.


    Spendwise offers over 25 canned reports to get you started with reporting.



    Spendwise offers 3 different plans:

    1. Pricing starts at $9/user/month for the basic package and goes up to $19/user/month.

    2. The base package includes 10 transactions and 5 users. There are no approval workflows in the base package.

    3. You need to upgrade to a $19/user/month plan if you want unlimited transactions.

    6. Certify

    Our Verdict — Best For companies that want an expense management solution with procurement capabilities.

    Price: Please connect with the vendor for pricing.

    Certify homepage

    Certify offers a spend management solution that includes expense management and AP automation. The AP automation module includes the requisition and purchase order functionality.

    The Best Part:

    • Certify has strong expense management capabilities.

    The Worst Part:

    • Missing core procurement features like strong catalog capabilities, supplier quotes, etc.

    Best For

    Certify is best for companies that have large credit card spending.

    Top Features

    Online Requisition

    With online requisitions, you can get rid of paper forms and automate your requisition process.

    Employees can also see what requisitions are still pending and are already approved.

    Once the purchase requisitions are approved, a Buyer can convert them into a purchase order.

    Punch-Out Catalogs

    Certify supports punchout catalogs that allow employees to create requisitions from different vendor websites. For example – if a user wants to purchase IT supplies from CDW, they can easily do that from the requisition screen.

    We are not sure how many vendors Certify supports. Still, you might want to call the vendor to understand their capabilities around vendor punch-outs.

    Requisition Approvals

    Once the requisition is submitted, it is routed for approval.

    The approval workflow engine allows you to route the request for approvals based on the named users or predefined workflow conditions.

    Purchase Orders

    Certify allows you to create purchase orders from a requisition, or you can directly create a purchase order from scratch.

    The purchase order module also supports internal catalogs or punchouts to create a purchase order easily.

    The purchase order can be emailed, sent electronically, or faxed to the vendor.


    The vendor doesn’t list the price on their website. You have to book a demo to get the pricing.

    7. Tradogram

    Our Verdict —Best for very small operations that want a free procurement tool

    Price: Starts at $0/month


    Tradogram is a cloud-based purchase order software that helps Purchasing decision-makers gain better spend visibility and cut costs.

    The Best Part:

    • Tradogram offers a free procurement tool. Tradogram is the only vendor in this category with a freemium model.

    The Worst Part:

    • Many of the advanced features are in the premium plan.

    Best For

    Tradogram is best for small companies who want a free procurement tool.

    Top Features


    With the requisition module, companies can automate their manual purchasing process.

    You can create requisitions from internal catalogs or purchase one-off items by entering the data manually.

    The system also allows you to connect to different vendor websites. Employees can easily choose what they want to purchase.

    Once the requisitions are approved, you can convert that into a purchase order.


    With the custom workflows, users can set up approvals based on the company’s needs.

    For example, you can set up an approval workflow based on the item purchased or the location.

    If you are a small company, you can use the workflows to send the request to the named users within the company.

    One of the unique features of approvals is specifying exemptions for approvals. This allows the system to bypass the approvals when certain conditions are met.


    Budget Management

    The budget management module can track the spending against budgets across all departments.

    You can set up a budget by project, by location, or set up different levels of budgets across the organization.

    The budget module also allows you setup up budgets by GL accounts and track spending at that level.

    Purchase Orders

    Tradogram provides you with a single place to create and track purchase orders.

    Employees can create purchase orders from scratch or an existing requisition.

    You can add items from an existing database or online stores and attach specifications and files to the purchase order.

    Inventory Management

    You can set up items to maintain stocking levels with the inventory management module.

    You can set up reorder points so that the system can inform you when the product needs to be re-ordered.

    You can also connect the inventory module to the requisition module so that employees can create purchase requisitions for inventory items. Once the requisition is approved, it can be fulfilled directly from the inventory.



    Tradogram is a freemium pricing model. That means you can use the system for free if only one person creates the purchase orders.

    • You can create up to 10 purchase orders a month in the free plan.
    • The free plan also offers support for RFQ/RFP management.
    • The paid plans start at $18/user/month.


    8. Order

    Our Verdict —Best for companies that need a marketplace solution

    Price: The vendor doesn’t offer pricing on its website.


    Order offers a complete procure to pay solution for companies. Companies can use Order to place a purchase order and pay vendors.

    The unique value proposition is that they consolidate the billing for you. You only have one bill to pay instead of paying individual vendors.

    The Best Part:

    • The marketplace allows you to build a custom catalog from the support vendors.

    The Worst Part:

    • The pricing is managed by the vendor and the pricing keeps on fluctuating.

    Best For

    Order is best for companies that have a large indirect spent across multiple vendors.

    Top Features

    Curated Catalog

    Since Order is a managed platform, they allow their customers to create a curated catalog of items they want to purchase.

    You can pick and choose across different vendors and create a unique catalog that meets your needs.

    This could be a good solution if you are a small company that mostly purchases products from e-commerce sites.

    You would probably need to spend time setting up and curating the catalog.

    Negotiated Pricing

    Order negotiate the pricing for you. You get the best price on your products.

    This way, you are ensured that you get the best pricing for the products you purchase.

    The negotiated pricing is limited to the selected vendors that are part of the Order network.

    Budget Workflows And Approvals

    With budget approvals, you can route the purchase request for approval to the respective team members.

    You can route the request for approval based on the locations or GL codes. The custom workflow makes getting the right approval for different purchases easier.


    With an inbuilt reporting functionality, you can track all your spending.

    The reporting provides line-level visibility into your purchasing,

    A buying team can easily download the data for Spend analysis and make informed decisions if you have a buying team.


    The pricing is not available on the vendor’s website. You have to schedule a demo to get the pricing.


    9. Procurement Express

    Our Verdict — Best For small companies

    Price: Starts at $340/month

    Procurementexpress is a cloud-based procurement software that helps businesses streamline their purchasing process. It offers features such as purchase requisition creation, approval routing, tracking of purchase orders, supplier quotes comparison, and inventory tracking.

    The Best Part:

    • It is an easy to use system that offers a quick setup process.

    The Worst Part:

    • The basic plan doesn’ have any implementation support.

    Best For

    Procurement Express is best for small companies that need purchase requisition automation.

    Top Features

    Purchase Orders

    With the purchase orders module, employees can easily create purchase order requests. The system allows for custom fields. You can add whatever fields you need to keep track of your spending.

    Approval Workflows

    With the approval workflow, you can set up the routing and let the system route the purchase order requests for approvals.

    You can set up named users for certain approval thresholds or identify a threshold at each level.

    The system then notifies the next person in the approval chain based on their approval limit.


    With the budget feature, you can create unlimited budgets and keep track of your spending across the company.

    Procurement Express lets you create budgets at the department level and project level. You can set up granular budgets for tracking the spending.


    With the reporting module, you can get instant visibility into your Spend. You can see the standard reports, filter the reports and then export the data. The reporting module allows you to get what you need quickly.


    Procurement express offers four pricing packages:

    • The base package starts at $340/month and covers 10 users.
    • The base package has basic reporting with a single company setup and only self-service setup.
    • We recommend upgrading to their small business plan.


    10. Digital Purchase Order

    Our Verdict — Best for companies that want to get rid of manual purchase orders

    Price: Starts at $19/month

    Digital Purchase Order Software helps companies manage their procurement workflow, including purchasing and invoicing functions.

    The Best Part:

    • A simple, inexpensive tool to automate the purchase order process.

    The Worst Part:

    • Digital purchase order only offers the PO functionality. It is missing core features like requisition and punchout catalogs.

    Best For

    Digital purchase order is best for small companies that don’t need requisition and catalogs.

    Top Features

    Create Purchase Orders

    With the purchasing order feature, Digital purchase order allows employees to create purchase orders easily.

    The application is good for small purchase orders. You can enter the description of the item you want to purchase. There is no support for catalogs.

    Approve PO’s

    You can set up approvals so that the request gets routed for approval to different stakeholders.

    The workflow needs to be predefined and adjusted as your approval threshold changes.

    Track Deliveries

    You can track the delivery of the purchase orders. It is not clear whether the system allows you to create receipts or just track the shipment status of the delivery.


    There is an inbuilt reporting feature that allows you to see all the spending in one single place.

    You can see PO reports by:

    • Vendor
    • Department
    • Expenditure type
    • Categories



    Digital purchase order offers 4 pricing packages:

    • The pricing is based on both users and transactions per month.
    • The base package starts at $19/month that covers 3 users and 50 purchase irders per month.
    • If you have a predictable purchase order volume, starting with the base package might be a good choice.


    11. Coupa Procurement

    Coupa Procurement offers a comprehensive cloud-based approach to simplifying procurement operations. As a key component of the Coupa Business Spend Management suite, it focuses on enhancing spend management, optimizing budget oversight, and fortifying against fraud.

    Key Features:

    • End-to-End Source-to-Pay Management: Covers everything from spend analysis to payments, including sourcing, contracting, and invoicing.
    • Supplier Engagement: Strengthens connections with suppliers, providing transparent access to orders, invoices, and payment details.
    • Risk Control: Implements extensive risk management measures and continuous monitoring.
    • Travel and Expense Oversight: Manages travel bookings and streamlines expense reporting.
    • Supply Chain Modeling: Enables detailed supply chain planning and execution.
    • Electronic Invoicing and Payments: Facilitates efficient electronic invoice handling and diverse payment options.
    • Advanced Analytics: Offers real-time insights for spend tracking and management.


    Contact Coupa directly for a personalized pricing quote.

    12. SAP Ariba

    SAP Ariba Procurement, a robust cloud-based solution, is tailored to the intricate needs of large enterprises. It provides a broad range of procurement functionalities, including guided buying and spot buying, along with integration into the Ariba Network, which connects a vast community of over 4.6 million businesses globally. The platform operates seamlessly across more than 190 countries, supporting numerous languages.

    Key Features:

    • Streamlined Buying and Invoicing: Reduces manual interventions and errors in procurement.
    • Supplier Management: Keeps track of supplier performance and compliance standards.
    • Contract Lifecycle Management: Ensures efficient handling of contracts.
    • Supply Chain Collaboration: Facilitates improved cooperation within the supply chain.
    • In-depth Analytics: Robust tools for procurement data analysis and reporting.
    • Compliance Assurance: Aids in adhering to regulatory standards and mitigating risks.
    • Complex yet Comprehensive Interface: Offers a detailed interface for managing procurement activities.


    For specific pricing details, contacting SAP Ariba is recommended.

    12. GEP

    GEP SMART stands as a holistic procurement solution, merging finance and purchasing operations into a fluid, unified platform. Predominantly serving enterprises with more than 500 employees, it encompasses a broad spectrum of procurement management capabilities.

    Key Features:

    • Spend Analysis: Thoroughly assesses, validates, and reports on spend data from multiple sources.
    • Project-Based Savings Management: Tracks and manages specific savings initiatives or broader cost-reduction strategies.
    • Effective Sourcing: Assists in identifying suitable suppliers.
    • Contract Authoring and Management: Aids in contract creation, organization, and collaborative efforts.
    • Comprehensive Supplier Management: Oversees supplier data, relationships, and performance metrics.
    • Procure-to-Pay Functionality: Manages the entire process from order creation to invoice payment, including detailed item search and invoice reconciliation.


    For detailed pricing information, it’s best to consult directly with GEP.

    14. Basware

    Basware is a robust procurement software that provides source-to-pay tools, e-invoicing, analytics, and various value-added services. It is designed to streamline business procurement and financial processes, making it an ideal choice for large companies seeking an automated purchase-to-pay and e-invoicing solution. Users appreciate its user-friendly interface and affordability. However, it’s noted that the software can sometimes lag when processing multiple invoices simultaneously, and support resolution might be slower than expected.

    Key features:

    • Procure-to-Pay Automation: Basware automates numerous features, including purchasing, payments, and accounting, offering a streamlined process from order to payment.
    • Analytics and AI: Provides access to spend analytics and employs AI for tasks like invoice capture and data extraction, thus reducing manual efforts and error probabilities.
    • E-Invoicing Network: Offers robust e-invoicing capabilities for both buyers and suppliers, ensuring compliance and enhancing transaction visibility.
    • Source-to-Pay Support: Aids in strategic contract lifecycle management, sourcing, and invoice validation and offers early payment discount management.
    • Supplier Management: Enables centralized, real-time visibility and management of supplier information, enhancing performance tracking and payment processes.
    • Marketplace and Strategic Sourcing: Facilitates guided purchasing, supplier collaboration, and efficient management of electronic auctions and supplier information.
    • Travel and Expense Management: Provides a mobile app for managing travel plans and expense claims.


    Please get in touch with the vendor for pricing.

    15. Jaggaer

    Jaggaer is a cloud-based procurement software offering a comprehensive suite of solutions for spend management, contract management, e-procurement, and supply chain collaboration. It is highly favored by clients in government and higher education sectors. The software is recognized for its capability to enhance supplier relationships, facilitate accurate and faster invoicing, and provide a range of analytics and spend management tools.

    Key features:

    • Comprehensive Solution: Jaggaer is an all-in-one solution for analytics and spend management requirements.
    • Supplier Management and Sourcing: It includes tools for supplier performance visibility, scenario comparison, and enhanced supplier engagement.
    • Contract Management: Provides digital contract creation and lifecycle visibility.
    • Procure-to-Pay Management: Features e-procurement with smart buying suggestions and automated workflows alongside digital and automated invoice management.
    • Supply Chain Collaboration: Automates purchasing of direct materials and includes quality management collaboration with suppliers.
    • Analytics and AI: Offers AI-driven insights for operational supply chain and Spend activities.
    • User-Friendly Interface: Praised for its ease of use and navigation.


    Please get in touch with the vendor for pricing.

    What Is Procurement Software?

    Procurement software automates the purchasing process and improves the efficiency of the purchasing team.

    Procurement software generally helps the finance and procurement team increase productivity and get better cash flow visibility.

    Any good procurement software has the following features:

    • Create purchase requisitions.
    • Approve purchase requests and send purchase orders to the vendor.
    • Track purchase orders through the entire lifecycle.
    • An easy way to get supplier quotes and find the best solution
    • A central place to track inventory and consumption.

    Procurement software can be a cloud-based procurement solution or implemented it on-premise.

    Some Procurement software does have invoice processing capabilities.

    For example, we offer integrated procurement and accounts payable.

    But for this comparison, we have only focused on purchasing automation capabilities.

    The Bottom Line

    To recap, here are the best [product category] software to try this year:

    • ProcureDesk— Best for small to medium-sized companies
    • Procurify— Best For medium-sized companies with large indirect Spend
    • Kissflow— Best for companies that have complex procurement workflow.
    • Precoro— Best for small companies with global operations
    • Spendwise— Best for small companies that are looking for an inexpensive solution
    • Certify — Best For companies that want an expense management solution
    • Tradogram—Best for very small operations that want a free procurement tool
    • Order – Best for companies that need a marketplace solution
    • Procurement Express – Best For small companies
    • Digital purchase order – Best for companies that want to get rid of manual purchase orders

    What you should do now

    Whenever you’re ready… here are 4 ways we can help you scale your purchasing and Accounts payable process.

    1. Claim your Free Strategy Session. If you’d like to work with us to implement a process to control spending, and spend less time matching invoices, claim your Free Strategy Session. One of our process experts will understand your current purchasing situation and then suggest practical strategies to reduce the purchase order approval cycle.
    2. If you’d like to know the maturity of your purchasing process, download our purchasing process grader and identify exactly what you should be working on next to improve your purchasing and AP process.
    3. If you’d like to enhance your knowledge about the purchasing process, check out our blog or Resources section.
    4. If you know another professional who’d enjoy reading this page, share it with them via email, Linkedin, Twitter.
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