Procurement software for controllers
Close the books in 4 days, not 10, because the data was clean all month.
You own financial accuracy. No-PO invoices, month-end recoding and email approvals turn close into a two-week sprint. ProcureDesk captures every purchase at the point of request, coded and committed to the GL before the invoice lands.
· New purchase request
Three places the month-end close falls apart
Every month the same three gaps turn close into a two-week reconciliation sprint.
- Requests come by email, Slack and hallway
- No GL code captured at the point of purchase
- Duplicate and off-contract spend slips through
- The invoice is the first finance hears of it
- Approvals stall for days with no chase
- No live budget check before someone says yes
- Spend crosses departments with no allocation
- "Are we over budget?" needs a spreadsheet
- Invoices land with no PO to match
- 3-way match done by hand, if at all
- Close drags past Day 8 every month
- No audit trail when someone asks who approved it
How spend should actually flow
Front-end controls stop problems before they happen. Back-end automation closes the books fast.
A rules-based chain that keeps the books clean
Sits in front of your suppliers and your ERP
Your ERP changes as you scale. The procurement layer (catalogs, approvals, controls) stays put.
The catalogs, approval workflows and controls stay intact. Only the sync target changes.
Live in 2 to 4 weeks. We do 100% of the setup.
No IT project. Our team configures your purchasing rules, approvals, accounting integration and supplier catalogs.
Everything posts clean, all month
Punchout catalogs
One-click ordering from 200+ supplier catalogs at contracted pricing, with GL coding attached at the point of request.
Automated approvals
Route by amount, department and cost center. Spend gets approved by the right people before money moves.
Real-time budget visibility
Track spend against every department and project live, so overruns get caught before they happen.
3-way matching & ERP sync
PO, receipt and invoice matched automatically, then posted to QuickBooks, NetSuite or Sage Intacct.
Controllers who got their close back
Published customer results, not stock quotes.
"The PO-matching feature auto-codes right into our invoices. Month-end close went from 10 days to 4. Time I used to spend reconciling, I now spend on actual analysis."
"We used to have 200 invoices sitting there waiting for approval, monthly. We don't have that anymore. ProcureDesk wiped one of our biggest headaches."
The same control, built for your industry
A Controller runs the same playbook everywhere; the specifics change by industry. See how ProcureDesk fits yours.
Everything for a clean, fast close
See it on your workflow
A 30-minute demo built around your approval hierarchy, entities and accounting integration. Not a generic tour.
Book a DemoMonth-end close, answered
How does ProcureDesk shorten month-end close?
Every purchase is approved, coded and committed to the GL at the point of request, so there's nothing to reconstruct at close. 3-way matching is automatic and coding is already correct, which is how teams go from a 10-day close to about 4.
Can approvals route by budget, department and cost center?
Yes. Multi-level routing by amount, department, project and cost center, with a real-time budget check before anything is approved. You set the rules once.
Does it sync to our accounting system?
Yes. Two-way sync with NetSuite, QuickBooks (Online, Desktop and Enterprise), Sage Intacct, Xero and Microsoft Business Central, so coded entries post to the GL without re-keying at close.
Does every purchase get an audit trail?
Yes. Every purchase carries a request, approval, PO, receipt and matched invoice, all timestamped, so audit prep and month-end tie-outs need nothing reconstructed.
Is it built for a team our size?
Yes. It's built for mid-market finance teams where the controller owns the close for the whole company. Fully set up for you, live in 2 to 4 weeks.
About ProcureDesk
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