Best Accounts Payable Software
AP Automation That Powers Your Entire Purchase-To-Pay Cycle
Built-in OCR scans your invoices; live approval workflows route documents to the right people, and direct ERP integration keeps your books updated automatically
Rated 4.9/5 - from over 200+ reviews
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The challenge
Stop wasting time on manual AP tasks
Most AP teams spend most of their day on tasks that could be automated, leading to costly delays and errors.
Where Are Those Invoices?
Searching through emails, shared drives, and paper files just to find the documents you need.
The Approval Chase
Playing email tag with approvers while urgent invoices pile up and vendors keep calling.
PO Mismatches
Manually comparing every line item between purchase orders and invoices to catch discrepancies.
Budget Blindness
No real-time visibility into spending means constant surprises at month-end close.
Audit Readiness
Scrambling to piece together approval trails and documentation when auditors come knocking.
How we solve it
Automated AP that works the way your team does
ProcureDesk seamlessly captures invoices, routes them through custom approval workflows, matches them against POs, and syncs with your ERP while giving you real-time visibility into every dollar spent.
Intelligent Invoice Capture
Advanced OCR engine automatically extracts and validates invoice data with 99.9% accuracy.
Automated data extraction for all key fields: PO numbers, line items, amounts, and tax.
Smart validation against POs and vendor master data to catch discrepancies.
Machine learning that improves accuracy with every processed invoice.
Dynamic Approval Workflows
No more chasing approvers or lost invoices. Every document follows your exact business rules.
STEP - 1
Configure
Set up multi-level approval chains based on amount, department, or vendor
STEP - 2
Automate
Smart routing with auto-delegation for out-of-office approvers
STEP - 3
Track
Real-time status visibility across your entire process
STEP - 4
Approve
One-click decisions via email, Slack, or mobile app
Automated Three-Way Matching
Eliminate manual reconciliation with intelligent matching that verifies invoices against purchase orders and receipts
OLD
Manual Process
- Line-by-line comparison
- Manual exception handling
- Line-by-line comparison
- No performance tracking
NEW
ProcureDesk Automation
- Instant automated matching
- Smart variance detection
- Vendor performance analytics
- Configurable by vendor type
Seamless ERP Integration
Direct two-way sync with your accounting system keeps all data current and accurate
Native integration with QuickBooks, Sage, Xero, NetSuite, and more
Real-time GL coding and PO status updates
Automated invoice posting once approved
Customizable field mapping to match your chart of accounts
Real Results, Real Numbers
Transform your AP process with measurable improvements
| Metric | Before | After |
|---|---|---|
 Invoice Processing Time | 21 days | 2 days |
 Cost per Invoice | $15 | $ 2.50 |
 Manual Data Entry | 4 Hours/day | 0 Hours |
 Payment Accuracy | 92% | 99.9% |
White-Glove Implementation
Our team handles the entire setup process.
Guided system configuration
Custom workflow design
Integration with your existing systems
User onboarding support
11427 Reed Hartman Hwy, Cincinnati, OH 45241.
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