Purchasing Process

9 Best Purchasing Software for Small Business in 2025

Your business is growing. That’s good news—until your purchasing process can’t keep up. Orders pile up. Employees chase approvals. You’re stuck sorting through spreadsheets, emails, and paperwork. What started as a simple task now feels out of control. It doesn’t have to be that way. Purchasing software for small businesses helps you simplify end-to-end sourcing… Continue reading 9 Best Purchasing Software for Small Business in 2025

How To Use A Purchase Requisition System To Control Cost

Are you tired of juggling documents and struggling to keep track of company spending? Imagine having all your purchase and sourcing data in one place. A purchase requisition system can make this a reality. It automates approvals, reduces errors, and helps control costs. Tools like ProcureDesk offer user-friendly purchase requisition automation so you can cut… Continue reading How To Use A Purchase Requisition System To Control Cost

How to Create a Purchase Order: Step-by-Step Guide

For businesses aiming to control costs and improve cash flow visibility, implementing a structured purchase order (PO) process is essential. Without a structured PO process, companies risk overspending, approval delays, and cash flow issues. Many small business owners overlook purchase orders, relying on credit cards for convenience. But a PO system isn’t just about paperwork—it’s… Continue reading How to Create a Purchase Order: Step-by-Step Guide

Purchase Order Management Software: A Complete Guide to PO Systems & Best Practices

A messy, inefficient, and error-prone purchase order management process slows your business down. Without a structured purchase order management system, you risk wasted time, rising costs, and limited visibility into spending. Poor PO management can also strain supplier relationships, leading to delays and missed opportunities. The solution is a streamlined purchase order management strategy backed… Continue reading Purchase Order Management Software: A Complete Guide to PO Systems & Best Practices

How to Automate Purchase Orders – 7-Step Framework

Manual purchase order management is costing your finance team valuable time. As procurement complexity increases with business growth, spreadsheet-based tracking and email approval chains create critical visibility gaps and control issues that directly impact your bottom line. Purchase order automation not only automates the manual process but also solves for inefficiencies in the procurement process.… Continue reading How to Automate Purchase Orders – 7-Step Framework

6 Best Purchase Order Systems for QuickBooks: 2025 Reviews

We review 6 popular purchase order systems for QuickBooks — covering the tools to support purchasing & explaining how each system pairs with QuickBooks.

8 Best Purchase Order Software: 2025 Reviews

Our guide reviews seven popular purchase order software in 2024. We cover our solution, ProcureDesk, and brands like Order, Tradogram, Precoro & more.

Best Purchase Order Tracker: ProcureDesk + Alternatives (2025)

Most purchase order management software includes a PO tracker so users can monitor orders from when they’re generated and sent to vendors through fulfillment, shipping, and delivery. Many of these tools also include receipt management so teams can verify deliveries and order conditions and close out orders. However, teams still practicing manual purchase order processes… Continue reading Best Purchase Order Tracker: ProcureDesk + Alternatives (2025)

Best Purchase Order (PO) System for Small Businesses in 2025

Our guide reviews six popular PO systems for small businesses, which includes our solution, ProcureDesk, as well as Spendwise, Tradogram, Tipalti & more.

Understanding Purchase Order Systems

If you use spreadsheets to create more than 20 purchase orders monthly, you know the process is time-consuming and error-prone. The result? Wasted time, frequent stockouts, and an overreliance on cumbersome Excel sheets. A purchase order system can transform how you manage procurement, offering significant benefits like: In this guide, we’ll walk you through how… Continue reading Understanding Purchase Order Systems

How To Implement A Purchasing System For Nonprofit Organizations

Managing nonprofit purchases is hard enough. But when you’re juggling multiple grant budgets and strict compliance requirements? Most nonprofits waste hours tracking expenses, risking grant violations, and struggling to match purchases with the right funding sources. Your team scrambles to figure out which grant can cover which expense. Donors demand detailed spending reports, but your… Continue reading How To Implement A Purchasing System For Nonprofit Organizations

6 Best Purchase Order Software Compatible with Sage (2025)

We review the 6 best purchase order software compatible with Sage Intacct. We review our solution, ProcureDesk, along with Tradogram, Procurify, and more.

A Complete Guide To Blanket Purchase Order

Buyers love the convenience of blanket purchase orders, but finance teams always struggle with managing invoices against blanket PO’s. In this guide, we will provide a step by step process to use blanket purchase orders and show you how they can streamline your purchasing process. You’ll discover how to leverage blanket POs to boost efficiency… Continue reading A Complete Guide To Blanket Purchase Order

3 Ways to Track Purchase Orders (Automatic & Manual Methods)

We review three methods to track purchase orders — with purchase order software, spreadsheets, or accounting systems. Compare to find what’s right for you.

6 Proven Techniques To Simplify Your Purchasing Process

Companies with a simplified purchasing process can gain significant productivity improvements and increase cost savings. In addition to that, a simpler procurement cycle results in the following: 1. Lower support & help desk cost 2. Better engagement and supplier relationships 3. Increased productivity To support you in achieving this, our team has listed down six… Continue reading 6 Proven Techniques To Simplify Your Purchasing Process

How To Calculate Your Purchase Order Cost

Purchase order costs refer to any expenses associated with creating, processing, and managing purchase orders within your company. When you know how to calculate your purchase order costs, it becomes fairly quick to discover cost-saving opportunities your business can explore. One of which is through purchasing automation. In this blog, we’re going to cover the… Continue reading How To Calculate Your Purchase Order Cost

Automate Manual Purchasing Process And Control Cost With Requisition Management Software

Do you ever feel the weight of managing costs through a manual purchase requisition process? If you’re managing the finances of your company as a CFO or controller, you understand the challenges firsthand. Having limited information often translates to a lack of cash flow visibility, which is a common pain point for CFOs and controllers.… Continue reading Automate Manual Purchasing Process And Control Cost With Requisition Management Software

Why Mid-Market Companies Should Automate Purchasing Process

In today’s competitive business environment, SMEs grapple with efficient purchasing processes. CFOs, controllers, and accounting managers often resort to manual methods, leading to visibility issues, cash flow complexities, and error-prone invoice matching. Recognizing these challenges underscores the importance of automating purchasing. Automation streamlines the process, ensuring accurate tracking and accounting, reducing manual burdens, and providing… Continue reading Why Mid-Market Companies Should Automate Purchasing Process

A Guide to Integrated Purchase Order and Inventory Software

Controllers and Financial Officers: do you understand your company’s inventory and how it’s distributed? If not- you’re not alone. Managing everyday inventory can be tricky, creating issues like stockouts or excess supplies. The fix? Adopt an integrated purchase order and inventory process. This article will explain how this approach improves inventory visibility, simplifies ordering, and… Continue reading A Guide to Integrated Purchase Order and Inventory Software

Purchase Order Process For Your Startup [Complete Guide]

Launching a startup often means juggling big business goals while dealing with your financial constraints. If you’re trying to keep your company objectives in check and handle finances wisely, you might consider having a strong purchase order process. As your business grows, managing expenses and vendor relationships gets trickier. That’s where a good PO process… Continue reading Purchase Order Process For Your Startup [Complete Guide]

Purchase Order Approval Process – Setup, optimize, automate

A streamlined purchase approval process is key for cost control and compliance. A lengthy and bureaucratic approval process no longer works for modern businesses. Organizations today need fast, efficient systems to ensure seamless operations while maintaining control over spending. This comprehensive guide will teach you everything you need to know about purchase order approval process.… Continue reading Purchase Order Approval Process – Setup, optimize, automate

8 Best Purchase Requisition Software: Reviews & Pricing (2025)

Looking for a purchase requisition software? We have compared 5 different requisition software for you so that can choose the best option.

Purchase Order (PO) System For QuickBooks

QuickBooks Online is great for small businesses. But it might be challenging if you’re trying to use it for purchase orders. This is especially true if: -you have multiple people requesting purchase orders -you need an approval workflow If you want to leverage QuickBooks online, you might need to use a tool that integrates well… Continue reading Purchase Order (PO) System For QuickBooks

A Quick Guide To Purchase Order For Services

Navigating the complex terrain of service procurement? You’re not alone. Many businesses face challenges when adopting purchase orders for non-material purchases. Complex systems and lack of training are common hurdles. But here’s a fact: using purchase orders is a best practice that top-tier companies embrace extensively. This guide is more than just an introduction; it’s… Continue reading A Quick Guide To Purchase Order For Services

Implementing A Centralized Purchasing Policy For Your Business

Centralized purchasing is key to driving cost savings when you have multiple locations or departments doing their own purchasing. It helps your business avoid risks such as: difficulties in monitoring and controlling spending throughout departments challenges in managing supplier relationships fragmented data and reporting ineffective inventory management Without it, there’s only one word to describe… Continue reading Implementing A Centralized Purchasing Policy For Your Business

FREE Purchase order Template Excel [Ready to use]

Are you looking for a purchase order template in Excel to help you with your purchase order tracking system? We have one right here. Download the purchase order template for free by using the link below. Purchase Order Template (.XLSX) In this blog, we’ll walk you through our simple purchase order template so you and… Continue reading FREE Purchase order Template Excel [Ready to use]

6 Steps To Automate Your Purchase Order Process

When your company starts to scale up, your manual procurement process might start to become a problem. We’re talking about handling manual payment terms, managing binding contracts, and other finance activities that may start to be time concusming. For example if you’re using spreadsheets, you may start to notice how you may suffer from slow… Continue reading 6 Steps To Automate Your Purchase Order Process

Purchase Order vs. Invoice: Understanding the Key Differences

Are you confused between invoices and purchase orders? In the business world, these official documents help bring your business smooth operations and financial clarity. Although, it’s a common scenario for people to confuse themselves with both of these documents. While these terms might seem interchangeable at first glance, they play distinct roles in the procurement… Continue reading Purchase Order vs. Invoice: Understanding the Key Differences

What Is A Purchase Requisition Form?

Introduction Effective procurement management plays a very crucial role in maintaining your operational efficiency and maximizing your cost savings. To secure a smooth and transparent purchasing process, your organization must rely on various tools and documents, including purchase requisition forms and purchase orders. These essential components are the backbone of your procurement workflows, facilitating seamless… Continue reading What Is A Purchase Requisition Form?

Purchasing System Options For Growing Companies

Are you tired of the manual purchasing process and looking to automate purchasing using a purchasing system? If you don’t have a purchasing system, you are probably creating the purchase orders manually. Employees are filling up paper purchase request forms, or if you are more advanced, you probably use Google Forms. You are probably struggling… Continue reading Purchasing System Options For Growing Companies

5 Steps to Purchasing Automation for QuickBooks

If you’re a QuickBooks user (Desktop or Online version) inside or outside the United States struggling to scale your current procurement process- you’re not alone. Before using ProcureDesk, many of our customers had a common problem – they were all struggling with scaling a manual purchasing process and were looking for ways to make the procurement/purchasing… Continue reading 5 Steps to Purchasing Automation for QuickBooks

6 Ideas To Supercharge Your Purchasing Process

A good purchasing process allows your company to run your operations and inventory management smoothly. You get to purchase products and services from your preferred vendors effectively without having to skip important steps like identifying your company’s needs, negotiating contract terms with your suppliers, or even monitoring your supplier performance. Hackett’s research shows that an… Continue reading 6 Ideas To Supercharge Your Purchasing Process

purchase requisition vs purchase order

In this purchase requisition vs. purchase order face-off, we compare the key differences between these documents. We will start with the purpose of these documents and then compare the scope, who creates these documents, and who approves the requisition vs. purchase orders. In the end, we will cover some best practices for implementing a purchase… Continue reading purchase requisition vs purchase order

How To Create A Digital Purchase Order

Need to generate a digital purchase order without spending endless hours converting a spreadsheet into a purchase order? This article will cover how to use purchasing automation technology and purchase order software to automate creating a digital purchase order. We will also show you how hundreds of companies use a digital purchase order process to… Continue reading How To Create A Digital Purchase Order

FREE Purchase Order Template Google Sheets [Ready to use]

As a business owner, creating a purchase order and even purchase order forms can be daunting, especially if you are new to the procurement process. However, the process can become much easier and more streamlined with the right purchase order template. This article will provide you with everything you need to know about creating a… Continue reading FREE Purchase Order Template Google Sheets [Ready to use]

What is purchase requisition

Think of a purchase requisition as the gatekeeper of your organization’s finances. It’s the bouncer at the door, checking IDs and ensuring only the right people are allowed in. In this case, the right people are those who need to purchase goods or services, and the ID is the necessary information and approvals required to… Continue reading What is purchase requisition

What is purchase order

A purchase order, or PO, is like a love letter to your supplier saying, “I want you and all the goods and services you offer for an agreed-upon price.” What is a purchase order? Are there different types of purchase orders? What is the goal of a purchase order? What is a purchase order process?… Continue reading What is purchase order

How to implement an Electronic Purchase Order System (in 7.5 days)

By implementing an Electronic purchase order, you can cut the time spent on processing purchase orders by up to 50%. Here are the typical results of our clients who have moved from a paper-based purchase order process to an Electronic purchase order system: Reduced cycle time by up to 30%. Reduced cost per PO by… Continue reading How to implement an Electronic Purchase Order System (in 7.5 days)

Cloud purchase order system

Best-run companies use a cloud purchase order system to improve productivity by automating the purchasing and controlling costs through a tighter Spend management process. If you have a manual procurement process, you are losing 10-15 hours a week on just creating and approving purchase orders. Moreover, you have surprise invoices showing up and impacting your… Continue reading Cloud purchase order system

Purchase order management guide for CFOs

Bonus: Purchase order system checklist CFOs and controllers of growing companies always struggle with the purchase order management process. If you struggle with cost control and the purchase order process, this article is for you. This strategy is for the CFO or controller of growing companies who want to implement a tighter Spend control process.… Continue reading Purchase order management guide for CFOs

Purchase order policy for nonprofit

Bonus:Purchase order policy template If you are a Finance Director for a non-profit and looking to set up a purchase order policy, this is the strategy for you. This article will cover the key elements you need in a purchasing policy. But before we get started, click on the link below to download the purchase… Continue reading Purchase order policy for nonprofit

Purchase Order System – 17 must-have features

Bonus: Purchase Order System Checklist When it comes to a Purchase order system and its features, it is a buyers market. Just do a quick search on Google for Purchase order software or see the listing on Capterra. You would see that there are hundreds of systems categorized under the purchasing system category. Each purchase order… Continue reading Purchase Order System – 17 must-have features

Purchase Order Software QuickBooks – Options and Alternatives

Bonus Material: Purchase Order Software Checklist Struggling with implementing a purchase order process with QuickBooks and want to know your options? Is your team tired of manually creating purchase orders and tracking them in Spreadsheets? Then following this EXACT process and cut the time spent on purchase orders by more than 50%. This is… Continue reading Purchase Order Software QuickBooks – Options and Alternatives

Does QuickBooks have a purchase order system?

Yes, both QuickBooks Online and Enterprise have a purchase order system. Here is a sample purchase order created in QuickBooks Online: The challenge is that it is very limited in scope and most of the growing companies are unable to use the purchase order module effectively. The purchase order system is designed for small companies… Continue reading Does QuickBooks have a purchase order system?

How to select a purchase order system – Infographic

If you are in the market for a new purchase order system, you would easily realize that you have a plethora of choices. Don’t believe me, just do a quick google search on purchase order system and you can see what I am talking about. Having multiple available options is both good and bad news.… Continue reading How to select a purchase order system – Infographic

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