If you’re part of a small procurement team, you know the challenges. Long email threads for approvals, missing invoices, and budgets that go off track.
You didn’t sign up to chase receipts or manage purchase orders manually. You want a system that runs smoothly and keeps things in control.
That’s where tools like Procurify and ProcurementExpress.com come in. Both help you simplify the purchasing process, automate approvals, and manage spending.
But which one works better for teams like yours: lean, busy, and juggling many tasks?
In this article, we break down Procurify vs ProcurementExpress.com. We’ll compare their key features, pricing, and user experience. We’ll also explore a third option that might make even more sense for your company.
Let’s get going.
What is Procurify?
Procurify simplifies complex workflows and budget spending by streamlining your procure-to-pay processes. The tool is built for mid-market to growing enterprises in technology, biotech, healthcare, manufacturing, and education.
Procurify Key Features
Here are the key features of Procurify:
- AP automation: Automates AP processes to save invoice processing time and improve data accuracy.
- Purchase order (PO) management: Allows PO creation and tracking to streamline submitting and approval workflows with full visibility.
- Approval workflows: Supports custom approval workflows to control spending and meet your company-specific compliance rules.
- Spend management: Offers reporting analytics to track, view, and manage your spend accurately.
- Catalog and punchout integrations: Support punchout vendor catalogs to select, import, and submit item requests directly on the platform for approval.
- Vendor management: Consolidates all vendor data to view, track, and evaluate performance. It also streamlines vendor communication and onboarding.
- Mobile app support: Allows team members to collaborate with built-in chat and tagging to speed up pending orders or invoices.
- Real-time notifications: Provides real-time updates on PO status, approvals, spending card status, and delivery timeline via mobile app.
- AI invoicing: Uses AI to automate invoice processing and match against receipts and purchase orders (also called 3-way invoice matching) for accuracy.
- Built-in budget control: Helps track and set budget limits in real-time to control spending within approved limits.
- Role-based permissions: Offers custom role-based access so you can control who can view or approve orders.
- Spending Cards: Allows your teams to buy faster within budget limits with reloadable virtual and physical cards.
- Integrations: Integrates with your existing systems to export, record, and streamline your critical financial data.
- Reporting and Analytics: Provides detailed reports to support data-driven decision-making.
Procurify Pricing
Procurify offers custom pricing plans based on your business size and the features needed. According to some users, the price can range between $1,000 to $2,000 per month.
Procurify Reviews
Here’s what users like about Procurify:
- Easy-to-navigate user interface
- Customizable workflows for different teams
- Real-time budget tracking and spend control
- Easy vendor and product management
- Mobile app for on-the-go use
What users don’t like about Procurify:
- Reports lack advanced filtering features
- The mobile app has sign-in issues
- Integration setup can be tricky
- Vendor setup lacks address variations
- Expensive pricing
Review #1: “Tracking and communication of requests and orders. The simplicity of the software with a depth of the overall coverage from finance to receiving automation.” – User.
Review #2: “While the software integrates with Popular tools, we struggled to connect seamlessly with some of our niche systems like our current accounting software.” – Kowsar O.
Customer Rating
What is ProcurementExpress.com?
ProcurementExpress.com is a purchasing software built for small to medium-sized organizations, like non-profits, educational institutions, and service-based businesses. The software helps finance teams achieve purchasing controls without relying on complex enterprise systems.
ProcurementExpress.com Key Features
Here are the key features of ProcurementExpress.com:
- Purchase request management: Allows team members to create purchase requests to simplify their procurement process.
- Custom fields: Offers customizable purchase orders with fields tailored to your organization’s specific needs.
- Punchout integration: Converts online shopping carts from supported retailers into draft purchase orders.
- Invoice scan & match: Scans invoices and automatically matches them to corresponding purchase orders for streamlined processing.
- Budget tracking: Monitors detailed budgets to keep company spending in check.
- Analytics & reporting: Generates comprehensive reports to analyze company expenditures.
- Multi-currency support: Converts purchase orders into suppliers’ currencies for international transactions.
- Supplier portal: Offers third-party suppliers access to a centralized portal for communication and transactions.
- Request for quotation (RFQ) support: Provides competitive pricing by sending RFQs to multiple suppliers.
- Mobile app support: Allow remote teams to create, approve, and reject purchase orders on the go.
- Offline functionality: Allows purchase orders creation without an internet connection, with automated syncing once online.
- Integrations: Connect with thousands of popular apps to automate workflows and improve productivity.
ProcurementExpress.com Pricing
ProcurementExpress.com has four pricing plans: Basic, Better, Best, and Enterprise. The basic plan starts from $365 per month to manage up to $10k invoices/POs per month.
ProcurementExpress.com Reviews
Here’s what users like about ProcurementExpress.com:
- Easy to use and learn
- Offers clear budget visibility
- Allows categorized expense tracking
- Encourages accountability across departments
- Frequent updates and feature improvements
Here’s what users don’t like about ProcurementExpress.com:
- Search functionality is limited
- Small expense reporting feels clunky
- PO date visibility can cause confusion
- Limited integration with QuickBooks Online
Review #1: “Procurement Express has helped our organisation to process payments with suppliers easier and we have been able to monitor all processes.” – Sebuguzi W.
Review #2: “The linking of departments, budgets, and approvers is not intuitive and can cause a lot of re-work… Approval structure is linked to a budget and not linked to the department.” – Tim Y.
Customer Rating
Feature Comparison: Procurify vs. ProcurementExpress.com
Here’s a feature-by-feature comparison between Procurify and ProcurementExpress.com:
Procurify Supports Multi-Level Approval Routing; ProcurementExpress.com Keeps It Simple
Procurify offers layered approval workflows triggered by spend thresholds, departments, or roles to support complex organizations. ProcurementExpress.com allows fast approvals with fixed approvers and custom fields, but doesn’t support dynamic routing logic.
Procurify Tracks Budgets in Real-time; ProcurementExpress.com Prioritizes Customization
Procurify gives teams real-time visibility into budgets by department or project, supporting faster, data-driven decisions. ProcurementExpress.com allows unlimited customizable budgets with flexible reporting filters, but lacks live tracking.
Procurify Automates Invoicing; ProcurementExpress.com Simplifies Manual Approval
Procurify uses OCR to extract invoice data, automate bill creation, and perform 2- or 3-way matching. ProcurementExpress.com lets users upload and match invoices to POs for fast approvals, but lacks automated data capture.
Procurify Supports Expense Reporting and Spending Cards; ProcurementExpress.com Doesn’t
Procurify allows you to submit expense reports, upload receipts, and control spend with built-in spending cards. ProcurementExpress.com focuses strictly on PO workflows without dedicated expense management tools.
Procurify Offers Catalogs & Recurring Orders, ProcurementExpress.com Simplifies POs
Procurify supports punchouts, recurring POs, and catalog management for more structured procurement. ProcurementExpress.com makes it easy to generate POs from scratch or from shopping carts.
Procurify Centralizes Vendor Performance; ProcurementExpress.com Adds RFQs (Request for Quotation) and Supplier Portals
Procurify helps manage vendor details, contracts, and performance tracking in one place. ProcurementExpress goes further with a supplier portal, RFQ support, and curated product lists for automated sourcing.
Procurify Allows Role-Based Access; ProcurementExpress.com Keeps Permissions Flexible
Procurify lets teams assign detailed user roles tied to departments, locations, or project scopes, ideal for complex org structures. ProcurementExpress.com offers flexible access controls to view or edit POs and budgets, suited for faster setup.
Both Offer Mobile Apps; Procurify Offers More Functions On-the-Go
Procurify’s mobile app supports requests, approvals, expense reports, and receiving, offering broader functionality. ProcurementExpress.com allows mobile PO creation and approvals only.
Both Support Multi-Currency; Procurify Adds Multi-Entity Controls
Procurify supports multi-currency with deeper multi-entity support for large organizations managing multiple legal or business units. ProcurementExpress.com supports currency conversion and multi-company switching.
Both Offer SSO; Procurify Includes Enterprise Identity Providers
Procurify supports enterprise identity providers like Okta, Azure AD, and OneLogin for complex security and user management needs. This allows IT teams to control access at scale, enforce security policies, and streamline user onboarding.
ProcurementExpress.com offers a simple SSO suitable for smaller teams.
Procurify Integrates With Enterprise ERPs; ProcurementExpress Leans on Zapier
Procurify integrates with NetSuite, QuickBooks, Sage, and Microsoft Dynamics. ProcurementExpress connects with QuickBooks, Xero, and other apps via Zapier.
Procurify vs. ProcurementExpress.com: Feature Comparison Table
| Feature | Procurify | ProcurementExpress.com |
| Approval Workflow | ⭐⭐⭐⭐Multi-level routing by spend, department, and role | ⭐⭐⭐Simple fixed approver flows with custom fields |
| Budget Tracking | ⭐⭐⭐⭐Real-time visibility across departments/projects | ⭐⭐⭐⭐⭐Unlimited customizable budgets; no live tracking |
| Invoice Management | ⭐⭐⭐⭐⭐OCR, auto bill creation, 2-/3-way matching | ⭐⭐Manual upload & PO match, no OCR |
| Expense Management | ⭐⭐⭐⭐Includes expense reports & spending cards | ⭐⭐No expense tools or spending cards |
| Purchase Orders & Catalogs | ⭐⭐⭐⭐⭐Supports punchouts, recurring POs, and catalogs | ⭐⭐⭐⭐Fast PO creation from scratch or cart |
| Vendor Management | ⭐⭐⭐Manages vendor data, contracts, and performance | ⭐⭐⭐⭐⭐Includes supplier portal, RFQs, product lists |
| User Permissions | ⭐⭐⭐⭐Detailed role-based access by org structure | ⭐⭐⭐⭐Flexible view/edit controls for faster setup |
| Mobile App | ⭐⭐⭐⭐⭐Requests, approvals, expense, and receiving on mobile | ⭐⭐⭐⭐PO creation & approvals only |
| Integrations | ⭐⭐⭐Connects with NetSuite, QuickBooks, Sage, Dynamics | ⭐⭐⭐⭐QuickBooks, Xero, and apps via Zapier |
ProcureDesk: A Better Answer to the Procurify vs ProcurementExpress.com Question
ProcureDesk is a spend management and accounts payable software for small to medium-sized businesses (SMBs) managing 100+ invoices/POs per month. The software is loved by teams in biotech and life sciences, clean tech, green tech, construction, manufacturing, non-profits, professional services, and schools or educational institutes.
ProcureDesk simplifies procurement management by unifying requests, approvals, orders, and vendor communication in one place. It has built-in tools to control your spending limits and automate workflows.
Here’s a detailed look at how ProcureDesk features benefit businesses like yours:
Custom Multi-Level Purchasing Workflows for Automated Approvals
Manual approvals and siloed information reduce visibility and slow down your procurement workflows.
Some ProcurementExpress.com users complain that its approval workflows lack flexibility, making it harder to adapt to complex or changing business needs.
ProcureDesk offers custom multi-level approval workflows that automate and simplify your complex purchasing process. You can set rules to trigger auto-approvals or logic routing based on predefined conditions, like department, budget, and role.
For example, a biotech firm using ProcureDesk can route lab supply purchases under $1,000 directly to the lab manager for approval. Orders over $1,000 automatically redirect to the finance director.
ProcureDesk eliminates constant follow-ups and manual tracking by giving you real-time visibility into purchase requests and approvals. This helps you establish better financial control and decision-making.
Real-time Spend Visibility for Smarter Purchasing
Most SMBs don’t have a full finance team. Purchasing is often managed manually with spreadsheets, making it hard to track spending or prevent budget overruns.
ProcureDesk helps you track real-time spending by vendor, department, category, or time period. It centralizes your purchasing process and turns raw data into actionable insights for informed decisions.
Unlike ProcurementExpress.com’s basic visibility, ProcureDesk offers advanced spend tracking, customizable dashboards, and detailed reporting to help prevent overspending.
For example, a public charter school used ProcureDesk to improve spend visibility and control. The software gave them real-time insight into purchases.
This helped them reduce overspending and avoid budget overruns through informed decision-making without needing an in-house finance team. It also helped them optimize how budgets were allocated across teams.
Punchout Catalog Integrations for Controlled Spending
Without procurement software, employees often order directly from vendor websites. This leads to risks like unauthorized purchases or duplicate spending. For example, field teams might unknowingly order the same items from different suppliers at construction sites.
ProcureDesk solves this with punchout catalogs that let teams shop only from approved vendors. It integrates with over 200 suppliers, including Amazon Business, Office Depot, Costco, Dell, and BDI.
Each purchase request is automatically routed through a centralized budget and approval workflow. This helps maintain control and compliance across all purchasing activities.
Compared to ProcurementExpress.com’s limited pushcart feature, ProcureDesk offers deeper vendor integration. It also includes real-time budget checks within the catalog workflow to prevent overspending.
Purchase Order Creation for Easy Workflows
Managing POs manually is time-consuming for small teams. Without a centralized system, it’s hard to track order status, budget impact, or who approved what. This leads to confusion and missed deadlines.
Effective purchase order management is essential to avoid delays, duplicates, or unauthorized spending. ProcureDesk lets you create, track, and manage purchase orders from a single dashboard. Your teams can create POs from scratch or submit purchase requests using pre-approved vendor lists and item catalogs.
ProcureDesk automatically approves or redirects POs to relevant managers based on your pre-defined approval rules. You can set budget limits and track vendor performance and POs in real-time.
Here’s how ProcureDesk benefits SMBs switching from spreadsheets to automation:
- Centralized tracking: Automates purchase order tracking with real-time updates from creation to fulfillment.
- Vendor communication: Simplify supplier confirmations directly in ProcureDesk to speed up workflows.
- Integration with accounting systems: Sync POs and invoice data with QuickBooks, Xero, or NetSuite to reduce manual entry.
- Audit trails and compliance: Maintain a complete activity log to support audits and improve accountability.
For example, a nonprofit mental health provider used ProcureDesk to replace its paper-based requisition process. The software helped them cut PO creation time from 15 to under 3 minutes. The company also gained real-time visibility to meet cost-reimbursement requirements.
Supplier Management for Quality Assurance and Evaluation
Procurement teams in regulated industries often struggle to track supplier quality, delivery reliability, and compliance documentation. For industries with complex supply chain operations, these features help reduce risk and improve vendor accountability.
Without a centralized system to flag and document quality issues, teams are forced to manage follow-ups manually, risking non-compliance, failed experiments, or production delays.
ProcureDesk simplifies supplier management with built-in tools to help consolidate vendor data and evaluate performance. You can monitor key metrics like delivery timelines, defect rates, and certification status from a single dashboard. It also helps you centralize contract management by storing agreements, terms, and renewal dates in one place.
This makes it easier to spot underperforming vendors and make sure all supplier performance meets your internal quality standards.
For example, if a material fails to meet specifications, the system lets staff flag it immediately during receiving. This triggers an internal review workflow and notifies relevant approvers before the invoice is paid or the item is used in production.
Over time, this helps you improve your supplier relationships, negotiate better terms, and adjust pricing.
ProcureDesk also includes a self-service supplier portal where vendors can update shipping status, upload quality certificates, and confirm order details.
This cuts down on back-and-forth emails and gives both teams real-time visibility into delivery progress and compliance status.
Book a free demo to learn more about ProcureDesk’s supplier management tools.
Invoice Approval Workflows for Automated Processing
Many small teams rely on spreadsheets to update order status and accounting software to invoice suppliers. But when you’re managing 50+ POs per month, you need automated invoice processing to avoid errors.
ProcureDesk automates invoice approval workflows to help you gain financial control and reduce manual effort.
The software simplifies the invoice approval process for SMBs by:
- Centralizing invoice capture: Supports centralized invoice capture, where all supplier invoices are directed to a designated AP email inbox.
- Digitizing invoice: Automatically extracts data from paper invoices using Optical Character Recognition (OCR), reducing manual entry.
- Automating approval routing: Invoices are automatically routed to the appropriate approvers based on predefined business rules, such as invoice amount, department, or service type.
- Three-way PO matching: Cross-check invoices with corresponding purchase orders and receipts to identify discrepancies and reduce the risk of errors.
- Data syncing: The confirmed invoices are synced with your accounting systems, like QuickBooks, Xero, and NetSuite, to prompt vendor payments.
During the entire process, ProcureDesk provides real-time tracking of invoice statuses. This helps your team monitor up-to-date insights into cash flow, instead of worrying about invoicing.
Real-time Dashboards for Cash Flow Visibility
Many users find Procurify’s native reporting too basic for in-depth analysis. It often requires manual exports for more advanced filtering.
SMBs like non-profits or educational institutions need an advanced reporting dashboard to analyze cash flow visibility in real-time.
ProcureDesk offers real-time procurement dashboards with built-in insights that go beyond basic metrics. Each employee receives a personalized view based on their role, simplifying tracking and updating.
With ProcureDesk, SMBs can:
- View approval history across a selected period
- Track monthly spend to stay on top of cash flow
- Monitor spend by department for budget alignment
- Identify unpaid invoices that may delay reconciliation
- Analyze top suppliers to evaluate vendor concentration
- See top buyers to understand who spends the most and on what.
These spend analysis tools help finance and operations teams identify where money is going and which vendors offer the most value.
Mobile App Support for Instant Approvals and Tracking
Many Procurify users complain that the software’s mobile app features are too limited. Field teams, especially in the real estate and construction industries, need a procurement software app to speed up approvals and invoicing.
ProcureDesk’s mobile app for iOS and Android helps procurement teams approve purchase requests, track order status, and manage invoices on the go.
The app is designed for small businesses and distributed teams that need fast approvals, even when managers aren’t at their desks.
Team members receive real-time notifications for pending approvals or purchase updates. Approvers can review requests, check budgets, and approve or reject with a single tap.
This speeds up your procurement cycle and enables timely purchasing decisions without relying on desktop access.
ProcureDesk Integrations
ProcureDesk integrates with multiple accounting and ERP systems to sync purchase orders, invoices, and approvals directly into your financial records. Because ProcureDesk is cloud-based, your team can access procurement data and approvals from anywhere—no software install required.
This helps you maintain accurate books, speed up month-end close, and improve audit readiness without duplicating work.
ProcureDesk supports strong integrations with:
You can also use ProcureDesk’s API to connect with your custom or industry-specific software tools.
Like Procurify and ProcurementExpress.com, ProcureDesk also supports Single Sign-On (SSO) with identity providers like OneLogin, Microsoft Azure, and Okta.
This helps employees onboard faster and maintain a secure and manageable system, especially if you’re a growing team or have multiple approvers.
ProcureDesk Pros and Cons
Pros
- 100% done-for-you onboarding
- Multi-level approval workflows
- Automates invoice workflows with 3-way PO matching
- Supplier management tools
- Automates data entry
- Custom punchout catalog integration
- Spend analytics reports
- Automates PO creation and management
- Real-time spending visibility
- Connects with accounting and ERP systems
- Mobile app
- 24/7 customer support and extensive knowledge base
Cons
- Advanced features have a learning curve for new users, but the support team helps with onboarding
- No offline functionalities, but you can use the mobile app to update approvals, invoices, or purchase requests in the field
ProcureDesk Pricing
ProcureDesk offers three pricing plans:
| Plan | Price (Monthly) | Key Features | Includes |
| Purchasing Automation | $598 | – Custom Approval Workflows- Onboarding Support | 10 Users |
| Purchasing & AP Automation | $948 | – All Purchasing Automation features- Invoice Approval Workflows- 3-Way Invoice Matching- OCR for Invoices | Custom users |
| Enterprise | Custom Quote | – All Purchasing Automation features- Dedicated Account Manager- Vendor Portal- Single Sign-On (SSO) | Custom user and feature support |
ProcureDesk Reviews
We looked through a lot of user reviews. Here’s what our customers like about ProcureDesk:
- Ease of use
- Simple onboarding and user training
- Highly responsive customer support
- Customizable setup options
- Smooth integration with QuickBooks
- Saves time with automation features
- Strong punchout and e-invoicing tools
- Helpful tagging and commenting on invoices
Here’s what users don’t like about ProcureDesk:
- Learning curve on some advanced features
- Approval workflows take time to set up, but our team handles this for you during onboarding
Review #1: “One of the things I like best about ProcureDesk is its user-friendly interface, which makes it easy to create, approve, and track purchase orders. The system is customizable, allowing us to tailor workflows to our specific needs, ensuring efficiency and compliance with our purchasing policies.” – Nicole N.
Review #2: “ProcureDesk provided us with an easy solution to organizing our purchase order process. Approvals and sending happen automatically, and it has reduced the amount of work significantly.” – Aimee A.
Customer Rating
Quick Comparison: ProcureDesk vs. Procurify vs. ProcurementExpress.com
| Platform | Key Features | Ideal Use Case | Rating |
| ProcureDesk | Custom approvals, real-time spend visibility, punchout catalog, invoice matching, strong integrations | SMBs seeking end-to-end procurement and AP automation | 4.9/5 ⭐ |
| Procurify | Built-in budget control, spending cards, and AI invoice automation | Mid-sized to enterprise teams needing AI-driven spend control and mobile access | 4.6/5 ⭐ |
| ProcurementExpress.com | Budget tracking, customizable POs, RFQ support, and offline PO creation | Nonprofits and SMBs needing fast, budget-controlled purchasing with minimal setup | 4.7/5 ⭐ |
Procurify vs. ProcurementExpress.com: Who’s the Winner?
Choosing between Procurify and ProcurementExpress.com depends on your business size, budget, and feature requirements.
Procurify is tailored for midmarket to enterprise-level organizations that need better spending control, custom approvals, and budget tracking.
ProcurementExpress.com suits small teams that need a simple, easy-to-use procurement tool to manage budget control and supplier contracts.
ProcureDesk is built for SMBs moving from manual processes to automated tools. If you handle 50+ invoices and POs per month, ProcureDesk helps you set up custom approval workflows, automate invoicing, and manage suppliers from a single dashboard. It provides real-time tracking, visibility, and control over your procurement processes.
Bottom Line
ProcureDesk is suitable for SMBs that need to automate procurement and accounts payable. Procurify focuses on spending control, ProcurementExpress.com speeds up purchasing tasks, while ProcureDesk combines both.
ProcureDesk offers automated PO management, invoice approval workflows, punchout catalogs, mobile access, and real-time visibility. It integrates with your existing accounting software for instant data sync.
We’ll even set everything up for you during onboarding. We’ll set up the custom workflows your company needs and have everything automated in 2-3 weeks.
Book a free demo to learn how ProcureDesk simplifies purchasing and spend management for companies like yours.
