Stampli is a widely used platform for automating accounts payable (AP) and procurement processes. But some users complain about functionality limitations in invoice handling flexibility, workflow customization, and onboarding support.
In this article, we’ll discuss the 7 best Stampli alternatives. We’ll compare their key features, pricing, and user reviews.
So, let’s get right into it.
What to Look for in a Stampli Alternative
Here’s what you need to look for in a Stampli Alternative:
- Automated invoice matching: Choose a platform that automatically matches invoices to purchase orders and receipts (also known as 2-way or 3-way matching). This reduces manual errors and automates the approval process.
- Multi-location and multi-entity support: Find a platform that can handle complex invoice approval processes across various locations, categories, and subsidiaries. This gives you flexibility with diverse operational structures.
- Scalability: Look for a platform that can scale with your growing procurement needs. It should accommodate growing invoice volume and expanding business operations.
- Strong integration: The software should integrate with your existing ERP or accounting systems to synchronize data flow and automate data entry.
- Vendor management tools: Opt for platforms that provide vendor management features, including self-service portals, automated onboarding, and centralized communication channels.
- Audit trails: Make sure the platform maintains detailed logs of all invoice activities and communications. This helps you meet compliance and simplify the auditing process.
- Flexible payment options: Choose a platform that supports various payment methods for vendors.
7 Best Stampli Alternatives in 2025
Here are the 7 best Stampli alternatives to consider in 2025:
1. ProcureDesk
ProcureDesk is a procurement and accounts payable solution built for small and medium-sized businesses (SMBs) handling 100+ invoices per month. We serve various industries, including biotech and life sciences, educational institutions, construction, non-profit organizations, and professional services.
As a Stampli alternative, ProcureDesk provides advanced customization and strong procurement tools for teams looking for real-time visibility, custom workflows, and spending analytics.
Here’s a detailed look at ProcureDesk’s key features:
Procure-to-Pay Automation for Faster Procurement
ProcureDesk’s automation platform helps run your entire procurement lifecycle. This includes purchase requests, approvals, purchase orders, invoice matching, and vendor payments.
Once integrated, ProcureDesk organizes your data into a personalized dashboard with real-time visibility. You can track spending by department, monitor pending approvals, and flag issues before they delay operations.
Here’s how it works:
Employees submit purchase requests through ProcureDesk. The system routes each request through a custom approval workflow.
Once approved, a purchase order (PO) is automatically generated and sent to the vendor. When the vendor confirms and delivers, ProcureDesk tracks the receipt and logs it.
It then matches the PO, receipt, and invoice for consistency before sending it for review. After approval, the invoice is pushed to your accounting system for payment, completing the procure-to-pay cycle.
Purchase Order Management to Track Requests and Deliveries
ProcureDesk lets you create, send, and manage purchase orders from a single dashboard. You can track the status of each PO, from approval to delivery.
The platform automates purchase orders by logging vendor confirmations, expected delivery dates, and goods received, giving you real-time visibility into every order. It also flags delays or mismatches, helping you resolve issues before they impact your operations.
When goods are received, the software automatically updates inventory levels across multiple locations, keeping your stock data accurate without manual effort.
Compared to Stampli, ProcureDesk helps teams that need deeper purchase order control, built-in inventory tracking, and multi-location visibility.
Custom Approval Routing Workflows
ProcureDesk allows you to create custom approval workflows that align with your unique procurement policies and hierarchical structure. You can configure AP workflows and approval processes based on department, purchase amount, budget, or product category.
When employees create a purchase request, ProcureDesk automatically directs them to the appropriate approvers.
The platform also lets you set self-approval limits for smaller purchases, reducing unnecessary approval steps and speeding up order processing. Your team can also approve requests through multiple channels, including email, Slack, or the ProcureDesk mobile app
For example, a biotech company used ProcureDesk to implement structured approval workflows that route all purchase requests through FP&A (financial planning and analysis) and management to prevent unauthorized spending.
Automated Invoice Processing with Three-Way Matching
ProcureDesk automates invoice processing by cross-checking it against your purchase order, receipt, and delivered goods. The software extracts invoice data using Optical Character Recognition (OCR) technology.
Our three-way PO matching feature starts at the line-item level, which means each item on the invoice is matched against the corresponding line in the purchase order and goods receipts.
If there’s a mismatch, ProcureDesk flags it for review and highlights exactly which line item or value is causing the issue.
Fully matched invoices are automatically approved and routed for payment processing based on your pre-set workflow rules.
The platform makes sure the right stakeholders review the right invoices. This reduces manual work and speeds up approvals and compliance.
Spend Management for Budget Control
ProcureDesk helps you achieve proactive budget control by integrating spend management directly into the procurement workflow.
Here’s how:
- Real-time budget tracking: You can monitor departmental budgets in real-time, preventing overspending by providing visibility into budget and actual spend.
- Customizable spend controls: You can set automated spending limits and enforce policy compliance across all purchasing activities.
- Automated notifications: Receive personalized notifications for approval requests or pending approvals so you can resolve them faster.
- Automated flagging: You receive notifications for non-compliant purchases or unauthorized spending for accountability.
- Expense reports: You can export expense reports based on monthly or yearly spending for finance and audits.
As a Stampli competitor, ProcureDesk offers proactive budget control by integrating spend limits and real-time tracking directly into the procurement workflow.
Real-Time Procurement Visibility for Audit Trails
Unlike Stampli, ProcureDesk provides full procurement visibility by logging every action, from request to payment, on one platform. This simplifies tracing approvals, receipts, and spending in real time.
The platform provides a clear audit trail with timestamps, user activity, and attached documents for every transaction. It includes filters, so your finance teams and auditors can view relevant approvals, spending, and compliance faster.
Built-In Catalog Integration for Compliant Purchasing
ProcureDesk offers both punchout and custom catalog features to help you reduce unauthorized spending and maintain quality control.
The platform integrates with over 200 supplier catalogs, including Amazon, ThermoFisher, Fisher Scientific, and VWR. This allows teams to access real-time product listings, pricing, and availability without leaving the system.
You can also create tailored catalogs with approved products from preferred suppliers. These catalogs can be customized to match your company’s branding and include specific product selections, pricing, and supplier information.
Here’s how you can benefit from ProcureDesk’s catalog integration:
- Real-time product information: Access up-to-date pricing and availability directly from supplier catalogs for accurate and timely purchasing decisions.
- Streamlined purchasing process: Eliminate manual data entry by choosing products from the integrated catalog. ProcureDesk will automatically fill in the purchase requisition for you.
- Customized vendor access: Set up preferred supplier catalogs to guide employees towards approved vendors, promoting compliance and cost control.
- Personalized user experience: Provide a familiar shopping experience akin to consumer ecommerce platforms. This reduces training time and increases user adoption.
Vendor Management for Better Contract Negotiations
ProcureDesk provides vendor management tools such as a centralized vendor database, contract management, performance tracking, and compliance monitoring.
The software consolidates vendor data like contracts, contact details, performance history, and pricing trends in a centralized database. Your teams don’t have to waste time digging through emails or spreadsheets.
You can track vendor performance over time using real data on delivery timelines, invoice accuracy, and cost fluctuations. These insights allow you to rank suppliers based on real performance data and make informed decisions during contract negotiations.
While Stampli focuses on AP-based vendor compliance, ProcureDesk adds full vendor management from onboarding to performance tracking directly into the purchasing process.
ProcureDesk also streamlines vendor onboarding through its dedicated vendor portal. Suppliers can confirm purchase orders directly on the portal or via email.
You can also set approval workflows to make sure each vendor meets compliance standards before any transactions occur. This allows your suppliers to maintain agreed contract terms.
Configurable Dashboards for Analytics
ProcureDesk offers configurable dashboards that provide real-time analytics across your procurement lifecycle.
These dashboards consolidate data on purchase orders, approvals, invoices, and vendor performance. This allows teams to monitor spending by department, supplier, or category.
The software visualizes key performance indicators, invoice processing, and spending patterns. Professionals can use this data to make informed decisions, meet compliance with budgets and policies, and optimize overall procurement.
Inventory Management to Track Stock Levels
ProcureDesk helps you gain full visibility and control over stock levels across all locations.
When a purchase order is approved, the system automatically updates on-hand quantities for accurate, real-time inventory tracking.
It also supports inventory adjustments. Teams can update stock levels manually, upload in bulk, or transfer inventory between warehouses without hassle.
To support better decision-making, you can extract inventory valuation reports to assess your total inventory value and make informed purchasing decisions.
Strong Integrations for Synchronized Procurement
ProcureDesk integrates with your accounting and ERP systems to sync purchase orders, invoices, and payment updates in real time. It imports essential financial data such as suppliers, chart of accounts, payment terms, and project codes from your existing system to improve financial processes.
Once purchase orders and invoices are approved within ProcureDesk, they are automatically synced to your accounting software.
Here are some integrations ProcureDesk offers:
- QuickBooks Online
- NetSuite
- Xero
- Sage Intacct
- Slack
- Microsoft Dynamics 365
- Single Sign-On (SSO)
- Bill.com
- Batch integration
ProcureDesk Pros and Cons
Pros
- Has a user-friendly interface with easy setup
- Simplifies purchase request creation
- Automates invoice processing
- Offers three-way matching
- Provides real-time PO tracking
- Allows built-in and custom catalog integration
- Offers customizable procure-to-pay workflows
- Provides inventory management tools
- Syncs with third-party ERP systems
- Offers configurable dashboards
- Provides real-time budget tracking
- Automates activity logs
- Simplifies vendor management
- Has a native iOS/Android mobile app
Cons
- Learning curve for advanced features, but customer support provides 100% free onboarding and is here to help
ProcureDesk Pricing
ProcureDesk offers three pricing plans:
- Purchasing Automation: $598 per month per 10 users for teams that need to automate the procurement process.
- Purchasing & AP Automation: $948 per month for teams who need purchasing automation and streamlined AP processes.
- Enterprise: Contact our team for a custom quote.
You can also buy add-ons for supplier contract management, expense reports, and inventory management.
ProcureDesk Reviews
What users like about ProcureDesk:
- Easy to use
- Responsive customer support
- Faster invoice processing
- Automated approvals
- Control and transparency
What users don’t like about ProcureDesk:
- Learning curve on advanced features
Review #1: “I like how simple it is to reconcile invoices to received orders. I like how easy it is to tell when there’s a problem, and to fix it is most of the time easy and straight forward. I also like how easy it was to integrate several different entities into one system.”
Review #2: “The platform meets all of our needs for a procurement and approval workflow management platform. The streamlined presentation makes it very easy to train new users and makes for a great user experience.”
Customer Rating
2. Tipalti
Tipalti simplifies procurement processes for mid-market to enterprise teams that manage complex payables operations and international payments. The software combines accounts payable automation, global mass payments, procurement, and expense management into a single, connected suite.
Tipalti Key Features
The key features of Tipalti include:
- Allows rules-based approval routing
- Offers customizable intake forms
- Supports built-in two and three-way PO-matching
- Uses AI for invoice capturing and matching
- Allows self-service vendor onboarding
- Supports multi-currency setups
- Has built-in risk protection
- Centralizes request management
- Offers real-time spend analytics
Tipalti Pricing
Tipalti offers two pricing plans: Accounts Payable and Mass Payments, starting from $99 per month.
3. Airbase
Airbase is an all-in-one spend management platform that combines procurement, accounts payable automation, and corporate credit card features in a single system.
As a Stampli alternative, Airbase is for teams that want to go beyond invoice processing and manage all non-payroll spend and employee expenses in one platform.
Airbase Key Features
- Customizable no-code procurement workflows
- Provides real-time expense requests
- Supports 2-way and 3-way matching
- Allows rule-based policy controls
- Provides same-day expense processing
- Offers customizable spending controls
- Integrates with digital wallets like Apple Pay and virtual cards
- Automates vendor onboarding
- Includes automated audit trails
- Supports a mobile app
- Offers Gen AI-powered insights
Airbase Pricing
Airbase charges three custom pricing plans: Enterprise, Premium, and Standard.
4. Coupa
Coupa is an AI-native total spend management platform for midsize businesses and large enterprises seeking control over their business spend.
Coupa Key Features
Here are the key features of Coupa:
- Simplifies procure-to-pay processes
- Offers vendor source-to-contract management tools
- Allows configurable approval workflows
- Provides accounts payable automation
- Supports cash flow management tools
- AI-powered predictive analytics, tax compliance features, prescriptive recommendations, and intelligent automation
- Provides comprehensive risk monitoring
- Automates real-time notifications
- Offers built-in supplier risk and compliance tracking
Coupa Pricing
You can contact the provider for pricing plans for procurement software. According to some users, Coupa plans may start from $2,500 per month.
5. AvidXchange
AvidXchange is an AP automation solution designed for mid-market to large US-based companies. The software helps teams automate their accounts payable processes to improve performance, reduce manual tasks, and gain better visibility into their financial operations.
AvidXchange Key Features
Here are the key features of AvidXchange:
- Supports AI and visual approval indicators for PO management
- Provides AI-powered invoice processing
- Offers customizable workflow approval automation
- Supports two-way and three-way matching
- Provides real-time invoice tracking
- Offers advanced reporting capabilities
- Allows permission-based roles
- Integrates with 225 accounting systems
- Supports AvidPay for electronic payments
- Provides a U.S.-based supplier network
- Offers a supplier self-service portal
- Provides cloud-based remote access
AvidXchange Pricing
AvidXchange has custom pricing plans. According to users, the pricing plans may start from $5,000 per month based on company needs.
6. Ramp
Ramp is a Stampli alternative that provides spend management tools to control costs. It integrates corporate cards, expense management, bill payments, and accounting automation, preventing teams from overspending. It is missing the procurement functionality that other Stampli alternatives have.
Ramp Key Features
Here are the key features of Ramp:
- Automates invoice processing
- Supports two-way and three-way matching
- Automates PO reminders
- Payment automation via check, credit card, ACH, or wire transfer
- Allows personalized workflows
- Offers real-time spend visibility
- Integrates vendor contract management tools
- Offers spend analytics for cost savings
- Provides benchmarking data
- Integrates with accounting systems
Ramp Pricing
Ramp has two pricing plans: Plus and Enterprise, starting from $15 per month per user.
7. Yooz
Yooz is a purchase-to-pay (P2P) automation solution designed for SMBs and mid-market organizations that need strong invoice management.
Yooz Key Features
Here are the key features of Yooz:
- Supports AI-driven OCR invoice processing
- Offers advanced compliance and security features
- Automates approval workflows
- Uses AI and machine learning for PO matching
- Provides purchase order management tools
- Integrates with over 250 ERP and accounting systems
- Provides dashboards and customizable reports
- Has a mobile app
Yooz Pricing
Yooz pricing starts at around $2,388 per year for businesses processing up to 100 invoices per month.
Top Stampli Alternatives in 2025: Quick Comparison Table
| Platform | Key Features | Pricing |
| ProcureDesk | Real-time visibility, custom approval workflows, inventory management | Starts at $598/month for 10 users |
| Tipalti | Global payments, AI-powered invoice capture, self-service vendor onboarding | Starts at $99/month |
| Airbase | No-code workflows, corporate cards, GenAI-powered insights | Custom pricing |
| Coupa | Community Intelligence, source-to-contract tools, risk monitoring | From $2,500/month (user-reported) |
| AvidXchange | Visual invoice processing, AvidPay payments, role-based permissions | Starts at ~$5,000/month (user-reported) |
| Ramp | Corporate cards, spend analytics, contract management | Starts at $15/user/month |
| Yooz | AI-powered OCR, ERP integrations | $2,388/year for 100 invoices/month |
How to Choose the Best Stampli Alternative
Choosing the right Stampli alternative depends on your business size and needs.
Here’s how you can select the best platform that suits you:
If You’re an SMB Handling Over 100 Invoices/Month
If you’re an SMB or a mid-sized company processing 100+ invoices or POs per month, you’ll need a platform that delivers automation and visibility.
ProcureDesk is the best Stampli alternative for companies of that size. Our AP automation platform and end-to-end procurement solutions offer custom multi-level approval workflows, easy onboarding, real-time budget tracking, and spending control.
If You’re a Mid-Market Company Scaling Fast
While growing a business is exciting, it often puts pressure on procurement processes that aren’t built to scale. Choose a platform that lets you tailor approval chains by department and monitor spending across multiple locations.
Consider whether the platform allows you to expand into contract or inventory management without requiring a full system overhaul.
ProcureDesk provides flexible workflows and real-time dashboards to track your procurement across multiple locations. AvidXchange, Coupa, and Tipalti offer good options, but they often come with steeper learning curves and pricing suited for larger teams.
If You’re a Highly Regulated or Compliance-Sensitive Organization
For teams in education, healthcare, climate tech, or non-profits, audit trails and compliance tracking are a must. ProcureDesk, Yooz, and Airbase are great alternative options.
ProcureDesk gives you built-in audit logs, vendor compliance workflows, and budget enforcement controls.
The Bottom Line on Stampli Alternatives
Stampli may be a strong platform for some teams. But it’s not ideal if you need deeper purchase control, better integrations, or a solution that scales as your company grows.
Tipalti and Coupa serve global and enterprise-scale operations, while Yooz and AvidXchange support compliance and control for regulated industries. For teams just starting out, Ramp helps you manage spending.
ProcureDesk is the best Stampli alternative for SMBs seeking customizable functionality to control approval workflows and track real-time spending.
You can book a demo with ProcureDesk to see the software in action.
