Manual purchasing processes and siloed systems slow procurement teams down.
If you’re looking for a better way to manage budgets, streamline purchase orders, and optimize spending, Procurify vs Zip is a comparison worth making.
This article breaks down features, pricing, and customer reviews so you can choose the right platform for your business.
We’ll also highlight a Procurify and Zip alternative that may fit your business needs better and offer more advanced features.
What is Procurify?
Procurify is an AI-powered procure-to-pay platform for mid-market to growing enterprises with 100–1,000 employees. It serves industries like technology, healthcare, biotech, manufacturing, and education.
The platform offers accounts payable (AP) and procurement automation with real-time visibility and built-in policy controls. This allows teams to simplify complex workflows and control spending.
Procurify Key Features
Here are the key features of Procurify:
- AP automation: Streamlines AP invoice processing with automation tools that save time and increase data accuracy.
- Purchase order management: Creation and tracking of purchase orders for full visibility over the procurement cycle.
- Approval workflows: Offers customizable approval workflows to fit your organizational compliance and spending control needs.
- Expense management: Simplifies the tracking and reporting of business expenses for accurate expense management and reimbursement.
- Real-time notifications: Provides instant updates on request status, approvals, spending card activity, item delivery, and in-app comments.
- Mobile app support: Collaborate with team members using built-in chat and comment tagging on pending or approved requests.
- Catalog and punchout integrations: Provides vendor catalogs or shops directly through punchout and imports selections for approval.
- Vendor management: Maintains a centralized database of vendors and streamlines vendor communication and onboarding.
- AI-powered invoicing: Uses AI to automate invoicing and match against receipts and purchase orders (also called 3-way invoice matching) for accuracy.
- Built-in budget control: Helps monitor and control budgets in real-time so spending stays within approved limits.
- Role-based permissions: Allows managers to control who can view, edit, or approve invoices by setting custom access levels for each role.
- Spending Cards: Allows your teams to spend smarter and purchase faster with reloadable physical and virtual Spending Cards.
- Integrations: Connects with your existing systems of record to consolidate and improve your critical financial data.
- Reporting and Analytics: Generates real-time reports to support data-driven decisions in your daily operations.
Procurify Pricing
Procurify has custom pricing plans based on your business size and the features needed. But based on user reviews, plans typically range from $1,000 to $2,000 per month.
Procurify Reviews
What users like about Procurify:
- Easy-to-use interface
- Helpful budget visibility
- Easy-to-track order history
- Simple approval workflows
- Easy reordering of supplies
What users don’t like about Procurify:
- Limited report customization
- Editing POs is difficult
- Slow QuickBooks integration
- Manual data syncing is required
- Expensive pricing
Review #1: “Overall, Procurify is a program that makes my day rewarding in being able to accomplish multiple tasks in minimal time.” – Stephen O.
Review #2: “While Procurify is highly efficient, its integration with other software tools could be improved. At times, advanced reporting requires additional configurations, which can be a bit challenging for new users.” – User.
Customer Rating
What is Zip?
Zip is an AI-powered procurement software for enterprises and cross-functional teams. The software is built for industries like life science, finance, IT and security, and technology.
Zip automates your intake-to-procure and procure-to-pay process with AI and cross-functional integrations.
Zip Key Features
Here are the key features of Zip:
- Unified intake-to-pay workflow: Streamlines the entire procurement process from initial request to final payment for compliance.
- AI-powered guidance: Uses AI to assist users in submitting accurate, compliant requests and navigating each step of the procurement process.
- No-code workflow automation: Allows your teams to automate procurement reviews, approvals, and renewals across departments and systems without coding.
- Automated PO and invoice management: Facilitates automatic creation of purchase orders and leverages AI for invoice processing.
- Real-time budget and spend visibility: Provides approvers with immediate insights into budget status and line-item savings for financial predictability.
- Vendor management: Centralizes vendor data for collaboration across procurement, finance, legal, risk, IT, and AP teams.
- Global payments and vendor cards: Supports automated payments worldwide and offers vendor cards for better control over card-based vendor payments.
- Spend insights and analytics: Delivers actionable insights into spending patterns, supplier performance, and cost-saving opportunities.
- Integrations: Offers pre-built connectors to popular ERP, P2P, CLM, GRC, and ITSM systems.
- Centralized collaboration tools: Offers in-context communication within collaboration tools, so all interactions are logged centrally for transparency.
Zip Pricing
Zip offers custom pricing based on user count, business size, and feature needs. According to users, pricing may start around $50,000 per year for companies with up to 300 employees.
Zip Reviews
What users like about Zip:
- Fast implementation process
- Flexible workflow customization
- Powerful approval automation
- Good customer support
- Strong system integrations
What users don’t like about Zip:
- Limited vendor master controls
- Reporting lacks flexibility
- Invoice module has bugs
- Weak duplicate invoice detection
- Unclear pricing plans
Review #1: “Zip offers an intuitive and user-friendly interface, making it easy to navigate. The platform helps in consolidating systems to a single solution.” – Ashley H.
Review #2: “Zip doesn’t support as much configurability of the dashboard and other scheduling settings as we would like.” – User.
Customer Rating
Procurify vs Zip: Feature Comparison
Here’s the feature-by-feature comparison between Procurify and Zip:
Procurify Gives More Control Over Invoice Processing; Zip Supports Global AP Workflows
Procurify stands out for its AI-driven invoice processing and customizable approval workflows, ideal for detailed AP control. Zip excels in global payment support and dynamic approvals, making it a strong fit for internationally scaled operations.
Procurify Allows Real-Time Purchase Requests; Zip Simplifies It
Procurify lets you submit purchase requests in real time from desktop or mobile. Zip uses a single intake form to simplify requests and offers smoother collaboration and policy compliance.
Procurify Supports Recurring POs; Zip Auto-Generates POs
Procurify gives you control to create, edit, and send purchase orders manually, with support for recurring POs. Zip automatically generates POs from requests, capturing all details for better visibility and compliance.
Procurify Offers Structured Approval Paths; Zip’s No-Code Workflows Adapt Dynamically
Procurify offers customizable approval workflows with budget visibility and mobile access for controlled, flexible processes. Zip provides workflows that adapt to each request, which is ideal for agile, cross-functional approvals.
Procurify Provides Full Contract Tracking and Alerts; Zip Relies on Audit Trails
Procurify lets you store contracts by vendor, track key details, set renewal reminders, and automate audit logs. Zip doesn’t offer dedicated contract management, but it provides audit trails across requests, POs, and invoices for traceability.
Both Offer AI-Driven Automation; But Zip is Broader
Procurify uses AI mainly for invoice processing and three-way matching. Zip offers a broader suite that includes an AI assistant, document extraction, risk detection, intake automation, vendor consolidation, and RFx survey generation.
Procurify Supports Multi-Channel Intake; Zip Automates With AI
Procurify offers a flexible, user-friendly intake process with mobile access and customizable workflows. Zip provides a centralized intake form for all procurement needs. It uses AI to pre-fill request details and adds required documents automatically to streamline approvals.
Procurify Tracks Spend by Vendor, Zip Uses AI for Insights
Procurify offers real-time spend tracking with customizable dashboards, vendor and department insights, and budget-linked analytics. Zip provides AI-driven spend insights, including line-item savings tracking, cycle time analysis, and automated reporting.
Procurify Automates Invoice Matching; Zip Includes Global Payment Support
Procurify uses AI-powered invoice processing with three-way matching and smooth data integration for detailed AP control. Zip offers automated invoice handling with global payment support and audit trails.
Procurify Tracks Vendor Performance; Zip Embeds Risk Checks
Procurify offers supplier management with customizable workflows, compliance tracking, and vendor performance insights. Zip centralizes vendor data and embeds risk assessments into procurement workflows for streamlined, compliant processes.
Procurify Supports Punchouts; Zip Lacks Catalog Tools
Procurify supports full catalog management with punchout integrations, preferred vendor catalogs, and real-time product data for accurate purchasing. Zip offers preferred supplier purchasing to streamline requests, but lacks the functionality of full catalog management.
Procurify Allows Customizable Dashboards; Zip Focuses on Real-Time Spend
Procurify offers customizable dashboards with interactive visualizations, drill-down capabilities, and scheduled reporting, providing detailed control over spend analysis. Zip delivers real-time spend insights with features like cycle time analysis, savings tracking, and automated reporting for proactive decision-making.
Procurify Offers Built-In Integrations; Zip Focuses on Low-Code Flexibility
Procurify prioritizes ready-made integrations with major ERP and accounting systems, while Zip prioritizes customizable integration capabilities through a flexible, low-code platform.
Procurify Has a Mobile App; Zip Runs on Mobile Browsers
Procurify offers a mobile app for creating and managing procurement tasks. Zip doesn’t have a dedicated app but is optimized for use on mobile browsers.
Procurify vs Zip: Feature Comparison Summary
| Feature | Procurify | Zip |
| AP Automation | ⭐⭐⭐AI-driven invoice processing with customizable approvals | ⭐⭐⭐⭐Global payment support and dynamic approvals |
| Purchase Requests | ⭐⭐⭐⭐Real-time request creation from desktop or mobile | ⭐⭐⭐Centralized intake form with policy compliance |
| Purchase Orders | ⭐⭐⭐Manual PO creation with recurring PO support | ⭐⭐⭐⭐Auto-generated POs from requests |
| Approval Workflows | ⭐⭐⭐⭐⭐Customizable workflows with budget visibility and mobile access | ⭐⭐⭐⭐Dynamic, no-code workflows for agile approvals |
| Contract Management | ⭐⭐⭐⭐Store contracts, set reminders, and automate audit logs | ⭐⭐No dedicated tool, but audit trails support traceability |
| Intake Management | ⭐⭐⭐Flexible intake with mobile access and custom workflows | ⭐⭐⭐⭐AI-driven intake with auto-filled data and document capture |
| Spend Analytics | ⭐⭐⭐⭐ Real-time spend tracking with custom dashboards | ⭐⭐⭐⭐AI-powered insights with savings and cycle time tracking |
| Invoice Automation | ⭐⭐⭐⭐AI-powered invoice processing with 3-way matching | ⭐⭐⭐Automated handling with global payment and audit trails |
| Supplier Management | ⭐⭐⭐⭐Custom workflows, compliance tracking, and performance insights | ⭐⭐⭐Centralized vendor data and embedded risk assessments |
| Catalog Management | ⭐⭐⭐Punchout catalog support with real-time product data | ⭐⭐Preferred supplier routing without detailed catalog tools |
| Reporting & Dashboard | ⭐⭐⭐Custom dashboards, drill-down, and scheduled reporting | ⭐⭐⭐Real-time insights, savings tracking, automated reports |
| Integrations | ⭐⭐⭐Ready-made ERP and accounting integrations | ⭐⭐⭐⭐Customizable integrations via the low-code platform |
| Mobile Accessibility | ⭐⭐⭐Dedicated mobile app for procurement tasks | ⭐⭐No app, mobile-optimized browser experience |
ProcureDesk: A Better Answer to the Procurify vs Zip Question
ProcureDesk is a cloud-based procurement and accounts payable software for small to medium-sized businesses (SMBs). If you have 50–250 employees, ProcureDesk will be a better fit for your business, while still offering the scalability needed to support growth.
Our software solution replaces manual purchasing and AP processes so your team can move faster and reduce administrative overhead.
Let’s dive into ProcureDesk’s features in detail and see why SMBs consider it a better Procurify and Zip alternative.
Custom Auto-Approvals Workflows for Faster Procurement Process
Many Zip users complain that complex workflows and queues require manual setup. When you’re handling 100+ POs per month, manual effort can slow down your entire procurement process.
ProcureDesk lets you set custom workflows with auto-approval limits. When an employee submits a purchase requisition, the software automatically routes it according to specific priority or limit.
For example, if you set a $5,000 limit for auto-approval, ProcureDesk will approve POs under $5,000. Anything crossing this limit is transferred to the right approvers. This speeds up approvals and reduces admin time.
Here’s how ProcureDesk speeds up your procurement process:
- Multi-level approvals: Reduce delays by routing requests through smart, pre-set approval layers based on spend category or department.
- Conditional routing: Make sure the right people review the right purchases, using logic like cost center, requester role, or item type.
- Department-specific reviews: Get specialized oversight by routing IT, marketing, or finance purchases directly to their teams.
- Dynamic workflow triggers: Automatically shift approval paths for high-risk vendors or expensive purchases for compliance.
For example, a biotech company used ProcureDesk’s custom approval workflows to shift purchasing approvals from the COO to department managers.
This allowed managers to approve requests faster and make better decisions without needing constant input from executives.
Our team will set up all of these workflows for you during onboarding.
Purchase Order Management for Centralized Tracking
Managing a high volume of POs in spreadsheets can slow down procurement. Without real-time tracking, teams often miss updates or approvals, leading to overspending or unauthorized purchases.
ProcureDesk enables your employees to submit purchase orders directly on the platform. This reduces manual data entry to speed up the procurement process.
You can use pre-built PO templates for recurring POs or create your own to include details, like vendor information, item descriptions, quantities, and pricing. This helps you gain clarity and consistency in communications across your teams and suppliers.
Once a PO is submitted, ProcureDesk provides real-time status tracking on your dashboard. Employees can monitor acknowledgments from supervisors or suppliers, shipping updates, and delivery confirmations.
This visibility helps you manage delays, hold employees accountable if needed, and maintain accurate records of each transaction.
Spend Analytics for Budget Management
Procurify users note that advanced reporting features may require extra setup. Zip, on the other hand, is often seen as limited when it comes to reporting capabilities.
ProcureDesk’s spend analytics capabilities provide real-time visibility into your expenditures.
It helps you monitor spending patterns, identify cost-saving opportunities, and meet compliance with budget limits.
For example, a manufacturing company can use ProcureDesk’s real-time spend analytics to monitor departmental budgets and set spending limits. If a purchase order exceeds the budget, the software can route the request for further approval before processing.
Here’s how ProcureDesk supports smarter spend management:
- Track monthly and departmental spend to keep budgets on target
- View top buyers and suppliers to identify trends and cut unnecessary costs
- Monitor complete approval history for audit trails and financial transparency
- Receive alerts for unpaid invoices to improve cash flow forecasting
- Reduce manual work with real-time data and accuracy.
Vendor Catalogs for Controlled Purchasing
Many Procurify users complain that they can’t update product catalog prices directly while creating a purchase request. This forces them to open and edit the catalog separately each time prices change.
ProcureDesk supports 200+ punchout catalogs, including Amazon, BDI, CDW, Office Depot, and Staples, allowing you to access suppliers’ catalogs directly from the interface.
Unlike Procurify, ProcureDesk gives employees real-time access to product details, pricing, and availability through preferred vendor catalogs. This helps you make better purchasing decisions based on the most accurate, up-to-date information.
You can select preferred suppliers and add their catalogs to your system, simplifying sourcing and purchasing decisions. When employees create purchase requests, they only see items from these pre-approved sources. This keeps purchases compliant with internal policies and removes the need for manual pricing checks or vendor follow-ups.
ProcureDesk’s punchout catalogs also help you build strong relationships with your suppliers. The integration supports better communication and collaboration, as procurement teams have direct access to suppliers’ offerings.
Supplier Management for Performance Evaluation
When managing multiple suppliers, it’s difficult to track performance, monitor compliance, or compare vendor reliability when data is scattered and outdated.
ProcureDesk centralizes your supplier data into one platform. This makes it easy to manage vendor profiles, compliance documents, and performance metrics in real time.
Here’s how ProcureDesk simplifies your supplier management:
- Track supplier performance: Log and monitor delivery times, order accuracy, and responsiveness to evaluate vendors objectively.
- Store and manage compliance documents: Maintain up-to-date W-9s, certifications, and contracts in a single repository with automated renewal reminders.
- Prevent duplicate vendors: Use built-in checks to avoid duplicate entries and keep your vendor list clean and accurate.
- Assign preferred status: Tag preferred suppliers to guide employees toward approved vendors during purchase requests.
- Support audits with activity logs: Every interaction, from approvals to payments, is logged for transparency and audit readiness.
Contract Management for Timely Renewals
Manually tracking vendor contracts and renewal dates leads to missed deadlines and compliance risks. You need automated tools to monitor contract terms, renewals, and spend visibility.
ProcureDesk offers contract management tools with a centralized contract repository, automated renewal alerts, and built-in spend tracking.
The software tracks your total spend against each contract. This helps you know if you’re nearing the contract cap, preventing overpayments and improving budget control.
For example, if your company signs a 12-month software contract with a supplier, ProcureDesk will store the contract on the dashboard. Your team can view the status and is automatically notified of the renewal date. This gives you time to renegotiate, cancel, or reallocate your budget.
Inventory Management to Track Stock Levels
Without real-time inventory visibility, procurement teams often reorder items unnecessarily or miss critical shortages. This leads to excess stock, storage costs, or operational delays.
ProcureDesk offers integrated PO and inventory management software that tracks stock levels in real-time across multiple locations, helping your team make better supply chain decisions.
When an invoice is confirmed, inventory quantities are automatically updated, making it easy for teams to check availability before placing new orders. You can set reorder thresholds to trigger automatic restocks when supplies run low. This reduces manual oversight and keeps operations on track.
Unlike Procurify and Zip, which offer limited or no inventory tracking, ProcureDesk provides full visibility into inventory status.
For example, a construction company using ProcureDesk can monitor tools and materials across job sites. When supplies at one location run low, the system automatically reorders from an approved vendor. This keeps projects on schedule without overstocking.
Invoicing Automation with 3-Way PO Matching for Faster Payments
Invoicing is a critical part of procurement. A single error can cost a huge disruption.
As a Zip and Procurify alternative, ProcureDesk automates invoice workflows with built-in PO and invoice approvals.
When a vendor submits an invoice, through email or the supplier portal, ProcureDesk uses OCR (optical character recognition) to extract key details automatically. This reduces manual data entry and speeds up processing.
ProcureDesk then performs a 3-way match between the invoice, purchase order, and receipt. It routes the invoice to the appropriate stakeholder based on department, cost center, or approval limits.
For example, a mid-sized construction firm managing multiple job sites can use ProcureDesk to handle vendor invoices for equipment rentals.
When a site manager confirms delivery, the system automatically matches the invoice to the purchase order and delivery receipt. If the details align, it routes the invoice to the finance lead for payment, without manual follow-up.
ProcureDesk’s invoice workflow software helps you:
- Eliminate up to 80% of paper invoices with centralized invoice capture and supplier portal access
- Reduce manual entry with OCR-powered invoice data extraction
- Track approval status in real-time, with mobile-friendly one-click approvals
- Set up recurring workflows once, and let the system handle the rest
- Consolidate invoice data and activity logs into a searchable dashboard for full audit trail visibility and supplier performance insights.
Centralized Dashboard for Real-Time Visibility
Managing procurement without real-time data can cause budget overruns and approval delays. Relying on spreadsheet graphs makes it harder to trust the process, especially when you doubt data accuracy.
ProcureDesk lets you view, track, and manage your POs, invoices, and budgets on your procurement dashboard in real-time. You’ll get end-to-end views of your essential KPIs. This helps you identify spending patterns, forecast budgeting, and avoid unnecessary delays.
When you log in to ProcureDesk, the software instantly displays recent data in an easy-to-read format. ProcureDesk can also automatically download new transactions. It generates expense reports at specified intervals, such as daily, weekly, or monthly.
These reports are sent to both employees and managers for transparency and budget management.
Mobile App Support for Easy Procurement
If your purchasing is scattered across office and field teams, you need a procurement software mobile app to simplify data capture, approvals, and invoicing.
The ProcureDesk mobile app for iOS and Android streamlines your entire procurement and AP process.
With the mobile app, your team can:
- Create and approve purchase requests in real-time, from any location
- Receive instant notifications for new requests or approvals, so nothing slips through the cracks
- Scan and upload receipts directly using the phone’s camera, cutting down on paper and admin time
- Track budgets and order status without logging into a desktop system.
ProcureDesk Integrations
ProcureDesk offers integrations with your accounting and ERP systems, expanding the functionality of your procurement workflows and allowing you to sync data instantly without manual entry.
When you approve a purchase or invoice in ProcureDesk, the system instantly pushes that data into your accounting platform. This makes sure that your finance team always works with up-to-date information, reduces reconciliation errors, and improves reporting accuracy.
ProcureDesk offers integrations with the following platforms and provides API access for custom integrations:
ProcureDesk also supports batch integration, so you can synchronize your large volumes of data at once. This is especially useful during month-end reporting, audits, or when importing historical records.
Book a free demo to learn more about ProcureDesk’s integrations.
ProcureDesk Pros and Cons
Pros
- 100% done-for-you onboarding
- Automated approval workflows
- Multi-level approvals and spending limits
- Automated invoicing with 3-way PO matching
- Vendor management tools
- Punchout catalog integration
- Streamlines PO creation and management
- Inventory management
- Real-time spending visibility
- Advanced reporting features
- One-click approvals and automated status updates
- Centralized dashboard for POs, invoices, requests, and vendors
- Integrates with multiple third-party platforms
- Native mobile app
- Around the clock customer support
Cons
- Learning curve on advanced features, but our team will handle 100% of onboarding for you
- No offline features, but teams can use the mobile app to update workflow status while they’re on-site
ProcureDesk Pricing
ProcureDesk has three pricing plans:
| Plan | Price (Monthly) | Includes | Best For |
| Purchasing Automation | $598/mo | 10 users, Custom Approval Workflows, Onboarding Support, Purchase Order Automation | Teams automating purchasing and approvals |
| Purchasing & AP Automation | $948/mo | All Purchasing Automation features + Invoice Approval Workflows, 3-Way Invoice Matching, OCR for Invoices | Teams automating both purchasing and AP |
| Enterprise | Custom Quote | All features + Dedicated Account Manager, Vendor Portal, SSO, Custom System Integration | Enterprises needing white-glove support and custom workflows |
ProcureDesk Reviews
Review #1: “The top things about ProcureDesk are ease of use, customer support, and adaptability of the platform. I do not have an accounting background, but I was able to easily use this platform. This allowed me to research similar invoices and appropriately code invoices with ease.” – Andrew B.
Review #2: “The team behind procuredesk is the best! They are quick to answer any question, no matter how small. Procuredesk was easy to implement for our company, and it is simple to manage all the features. The email PDF invoice picker is amazing!!!” – User.
Customer Rating
Quick Comparison: ProcureDesk vs Procurify vs Zip
| Platform | Key Features | Best For | Overall Rating |
| ProcureDesk | Custom multi-level approval workflows, invoice automation, real-time visibility, spend analytics | SMBs with 100+ invoices/POs per month, automating procurement and AP workflows | 4.8/5 ⭐ |
| Procurify | AI-driven invoice processing, customizable approvals, mobile app support | Mid-sized teams needing control over purchasing and budgeting | 4.5/5 ⭐ |
| Zip | AI-powered intake-to-pay, global payments, dynamic no-code workflows | Enterprises managing cross-functional global procurement | 4.6/5 ⭐ |
Procurify vs Zip: Which Platform Is Best for You?
Both Procurify and Zip offer great procurement solutions, but they cater to different types of teams.
Procurify is the best option if you’re a mid-sized business that needs user-friendly tools for budgeting, approvals, and invoice management.
Zip is more suitable for an enterprise dealing with complex, cross-functional procurement processes with global payments support.
ProcureDesk is built for SMBs that handle 100+ invoices or purchase orders per month. It automates your entire procurement and AP processes. Features like custom approvals, invoice processing, and vendor management give you complete control and visibility as you grow. Plus, our intuitive interface and done-for-you onboarding make it easy for your team to get started quickly. We’ll build the custom workflows you need and have everything automated in 2-3 weeks.
Book a free demo to see how ProcureDesk streamlines spend and approvals for growing teams.
