Quick Links

Best Procurify Alternatives: 2024 Buyer’s Guide

  • By ProcureDesk
  • December 19,2023
  • 10 min read

Best Procurify Alternatives: 2024 Buyer’s Guide

Best Procurify Alternatives: 2024 Buyer’s Guide

Procurify is a popular procure-to-pay and spend management software — users like the platform because it has an intuitive, visually elegant dashboard and hundreds of features to manage processes (like punchout catalogs and spend cards). They commonly work with larger companies and businesses that do a lot of in-person spending.

But many users also leave Procurify because:

  • It’s challenging to use — though it may have a modern look and feel, users say the platform requires upfront training (for all parties — purchasers, procurement, and accounting teams), which can be challenging for companies with dispersed teams or limited resources to onboard users.

  • The features leave more to be desired — Procurify packs a lot of features under one roof, but users say many of the tools offer basic functionality. For example, users say it’s hard to edit POs, reporting tools could be improved, and the budgeting tool is limited.

  • It’s expensive — they provide all users full feature access, which seems like a perk, but the package for small teams starts at $1K/month, and many users find they don’t need hundreds of features to manage their processes, so they’re paying for tools they don’t use. Most teams decide to find more cost-effective solutions (and many small businesses forego this option because it’s out of the budget).

We put together this comparison guide of Procurify alternatives so you can shop for other highly recommended names in this space. Our list includes options for all business sizes — starting with software for small businesses and ending with more advanced solutions.

We kick off with an in-depth look at our procure-to-pay and spend management solution, ProcureDesk, and explain how our platform supports procurement and accounts payable processes with features like budgeting tools, catalogs, automatic purchase requisitions, and three-way invoice matching.

Our platform has user-friendly features and affordable packages so we can work with small teams and support growing businesses. Schedule a free demo to see how our solutions compare to Procurify.

1. ProcureDesk

A user-friendly, cost-effective Procurify alternative for small or large teams

ProcureDesk homepage: The Easiest Way To Implement Tighter Spend Controls

ProcureDesk is a full procure-to-pay solution designed to automate procurement and AP processes. Our platform connects procurement managers with purchasers and AP teams, so all parties involved in purchasing, invoice approvals, and spend control can work more efficiently.

We provide tools to:

  • Make purchasing easier for the people in your organization and procurement teams. Users can shop from approved vendor sites at their convenience and send carts to procurement for review. Procurement managers can auto-approve certain purchases, or our platform sends real-time notifications when orders need a review.

  • Give procurement teams greater spend control. You can choose approved vendors, set budgets, and create approval flows to ensure all purchases meet set criteria and avoid overspending.

  • Save accounts payable teams (significant) time. AP teams can receive invoices directly in ProcureDesk — our platform will automatically match new invoices with their corresponding POs and purchase confirmations. All notes about purchases are recorded in our platform for easy reference, then invoice statuses update once they’re paid.

ProcureDesk features are easy to learn and require no training, and we offer white glove onboarding so you can work through implementation without hassle.

Let’s explain how our platform works for the three user groups above.

Features for Procurement Teams

ProcureDesk eliminates the need for the procurement team to field every purchasing request — connect our platform with over 150 vendor websites and add the users you wish to share access, then members of your organization can log in to ProcureDesk and shop for products at their leisure (via a punchout process described below).

Supplier Catalogs

Our platform has several features to help procurement teams control purchasing and spend, you can:

  • Set auto-approvals for certain types of purchases, reducing the number of purchase requests your team has to review.
  • Add custom fields to purchase requests and collect all the information you need about purchases upfront (and save time messaging with coworkers).
  • Create approval trees so new purchase requests are sent to the right managers.
  • Set budgets to prevent teams from accidentally overspending. You can control budgets by department, user, vendor, and more and update budgets at any time.
Budget consumption report

These purchasing rules streamline workflows and allow your team to be more hands-off while preventing blunders like ordering items you already have and overspending.

Note: Spend cards are convenient because teams can use them on any website and while on the go, and they allot users a total monthly spend. However, they still allow for teams to make unauthorized purchases — you can’t control credit card expenses in the moment, you can only troubleshoot them after. 

After your teams approve purchase requests, our system automatically generates POs and sends orders to the vendor (via push integration or automatic email). POs populate in the ProcureDesk dashboard so you can monitor all orders and spending in one place.

No more spreadsheets!

Supplier Catalogs: My Orders

Our platform also has tools to filter and manage orders in various ways; for example, you can view orders by supplier, requester, or department. You can also filter orders by other criteria, like “invoiced but not received” or “received but not invoiced.”

Then, our platform makes it easy to manage the steps after submitting orders, with tools to communicate with vendors, purchasers, and AP teams.

  • Vendors can acknowledge and respond to POs in ProcureDesk and then mark when orders are fulfilled and shipped so that everybody can see the latest updates.

  • Purchasers can add receipt details and notes about their orders in the dashboard — when it was received, the condition, and any problems with the order — so you know if orders were properly fulfilled or if you need to resolve issues with the vendor. (We’ll even send email reminders if users forget to upload their receipt and purchase confirmation details.)

  • AP teams can see purchases as they’re made, so they know what each department is spending in real-time. Then, procurement managers and purchasers can comment with the AP team as needed, to ensure all invoices are reconciled and paid in a timely manner.
Receipt_confirmation_email

Our platform also has a reporting dashboard to monitor spending — which benefits both procurement and AP managers. The dashboard shows your total spend (by month or year); spending by category, vendor, or user; and activity history so you can dig into what your teams are purchasing and how you’re using budgets.

Budget consumption report

This data lets you negotiate better vendor contracts and pinpoint strategic ways to optimize or reallocate budgets.

Features for Purchasers

By adding the other members of your organization to ProcureDesk, purchasing becomes easy and accessible to everyone. Our software acts as a one-stop-shop for buyers to manage (their roles in) the purchasing process — here’s what it looks like:

  • Users log in to the dashboard, browse all approved vendors, and select who they want to shop with.

  • The vendor site opens within the ProcureDesk dashboard so users can search and shop for products as they would on any e-commerce site.

  • Once users add items to their cart, they can “checkout” by submitting their cart for approval. Our system will ask the purchaser to provide details about their order (based on the custom fields you set) and check the order against purchasing rules.

  • The purchase is either automatically approved, or the right person(s) is notified so the purchase can be reviewed and users aren’t waiting around or following up on order requests.

  • Users can stay in the loop by checking the status of their order — when it’s approved or when the vendor acknowledges and fulfills the order — and file any issues with the order in ProcureDesk so they know the right person can address them.

punchout_catalog_experience

This transforms the typical process of filling out purchase request templates, emailing them to procurement teams, and following up until you (hopefully) receive your order.

It also allows for easy, fast, and often automatic spend control and approvals. Purchases are approved upfront, so once items arrive, there is no need to worry about whether the team or department will be over budget at the end of the month.

Features for Accounts Payable Teams

ProcureDesk automates several AP workflows to support invoice processing and help teams avoid mistakes from manual methods (e.g., invoices getting buried in email, duplicating invoices, sending payment for incorrect or unapproved invoices, etc.).

AP teams can link ProcureDesk to their email accounts to receive and consolidate new invoices in our dashboard (users can also upload invoices to our system).

When our system detects a new invoice, it automatically matches it with the right PO and purchase confirmation. This intelligent three-way matching can also signal if invoices require the accounting team’s attention — users can easily see which invoices are ready to pay and which require further review.

3-way match invoicing

In the ProcureDesk dashboard, AP teams can view all new invoices with the appropriate documentation to validate purchases and prepare payment. Once invoices are approved to pay, users can push the invoice data to the ERP and send payment to the vendor.

Then, the invoice updates in our system so everyone on your team knows what’s paid and what still needs to be addressed.

Invoice_paid_status

Note: We integrate with dozens of ERPs, including popular solutions like QuickBooks, NetSuite, Sage, Xero, and Dynamics 365.

Pricing

We offer three packages to suit teams of different requirements:

  • Purchasing Automation ($380/month) includes our features to support purchasing, like punchout catalogs and automatic purchase order generation.

  • Purchasing + AP Automation ($600/month) includes our full procure-to-pay feature set.

  • For enterprise teams, we offer custom packages and pricing.

We also offer more advanced reporting, contract management, and expense management modules for growing teams that want to supplement our core features.

ProcureDesk vs. Procurify

ProcureDesk offers many of the same benefits as Procurify, like enterprise-level purchasing automation, but is more user-friendly and affordable. Unlike Procurify, which mostly caters to larger teams, we also work with smaller and mid-size companies that need to upgrade from spreadsheets and automate their manual purchasing process.

The biggest difference is that we do not offer spend cards like Procurify — if that’s a must-have for your team, you may consider Order.co below. Instead, we have stronger catalog features and integrate with over 150 vendors so you can manage purchasing for all teams in our platform.

You can explore ProcureDesk and learn more about our features by scheduling a free demo with a member of our team. We can discuss your current challenges and what you’re looking for in a Procurify alternative to see if we’re the right fit.  

To browse additional Procurify competitors, continue reading our list below. We start with Spendwise (for smaller businesses) and end with Coupa (for enterprise organizations), so you can find an option that suits you.

2. Spendwise

Spendwise homepage: Spend Management Software

Spendwise is a budget-friendly procurement software and spend management solution best for startups and small companies that wish to automate purchasing processes and need better cost control. The platform is also easy to use and set up, so implementation isn’t a hassle for smaller teams.

We recommend Spendwise for small companies because the platform only offers lightweight invoicing capabilities, so it can’t support teams with a high volume of purchases or teams that require strong AP automation tools.

Notable Features

  • Purchasing, to create and send purchase orders
  • Receiving, to report on POs when orders are received
  • Bill & expense management
  • Custom user roles
  • Budgeting
  • Reporting

Pricing

  • The Basic Spendwise plan is $9/user/month and includes features to create, send, and receive POs, invoice matching, and reporting tools. It allows up to five users and ten transactions per month.

  • The Pro plan is $19/user/month and includes features to establish approval workflows, set custom user roles, and create budgets (with optional add-ons like integrations with ERPs). This plan limits you to 50 users but allows unlimited transactions per month.

  • Spendwise offers custom enterprise packages, which include priority support and white-glove onboarding.

Spendwise vs. Procurify

Spendwise is a simplistic solution for teams that need purchasing automation and spend management — it’s easier to use and much more affordable than Procurify.

That said, it can’t cater to large teams like Procurify. They advertise their solution to “top organizations to manage billions in spending,” but the features to manage purchasing processes are pretty basic, and the platform lacks features (like three-way matching) to support AP workflows.

It’s also worth mentioning that Spendwise does not offer spend cards like Procurify.

3. Tradogram

Tradogram homepage: A better way for procurement management

Tradogram is a cloud-based procurement management solution for small and mid-sized businesses.

It offers a free plan with features such as purchase order creation, invoice matching, expense management, and reporting, but it limits you to five transactions per month — this serves as a nice option for teams to get started in purchasing software, then Tradogram has more advanced plans so users can upgrade as needed.

That said, they lock certain essential features in the Premium package, so some teams choose to get started in the paid plan (which is still much more affordable than Procurify).  

Tradogram Premium ($168/month) provides customizable workflows, approval processes, and integrations with popular accounting systems. It also includes inventory management features and allows users to track budgets and monitor supplier performance.

Notable Features

  • Unlimited number of suppliers and catalogs
  • Purchase order management
  • Invoice tracking
  • Project management
  • Inventory management
  • Expense management
  • Budgeting tool — in the Premium plan
  • Report builder — in the Premium plan
  • Approval routing — in the Premium plan
  • Integrations — in the Premium plan

Pricing

Tradogram offers:

  • A freemium plan
  • A Premium package ($168/month)
  • Custom plans for enterprise teams

Tradogram vs. Procurify

Tradogram is more affordable than Procurify — even allowing teams to use the platform for free. The platform also has inventory management features that Procurify does not. On the flip side, Procurify provides spend cards and stronger catalog features than Tradogram.

4. Order.co

Order.co homepage: Simplify Purchasing, Payments, Budgets, and Approvals For Your Business

If you’re looking for a Procurify competitor with virtual spend cards, Order.co is the best option. Order.co offers unique solutions to simplify purchasing and support both procurement and AP processes — with features like custom catalogs, approval workflows, budgeting, and more.

The platform works by allowing procurement teams to create a catalog with approved products from all vendors; users can access the catalog and build orders with everything they need (instead of submitting multiple orders if ordering from multiple vendors).

Spend cards can be used to purchase one-off or in-person items or pay recurring costs like software subscriptions. Then, the AP team can see all expenses in one dashboard.

Order.co also has a convenient payment tool that lets AP teams consolidate invoices and send payments to all vendors in one action — you approve the payment, and the platform automatically distributes the funds to vendors.

Users like Order.co’s convenient features and ease of use; the platform works best for small teams that primarily purchase from e-commerce sites or work with a few vendors. It’s also a popular option for organizations that don’t have a large AP team and need help keeping up with invoices and vendor payments.

However, this solution may not be enough for teams that work with a large number of suppliers and need strong vendor management tools. Users also say the platform can be tricky to troubleshoot if you have to correct a PO or invoice.

Notable Features

  • Custom carts to create orders with products from all vendors
  • Purchasing management to view and approve new orders
  • Virtual cards
  • Payment features to pay all invoices in one click
  • Spend management tools
  • Reporting tools
  • Integrations with accounting software (QuickBooks, NetSuite, Sage Intacct), LeafLink, and Workday

Pricing

Order.co does not share pricing on their website; users interested in the platform can contact them for a custom quote.

Order.co vs. Procurify

Order.co is a nice Procurify alternative for small businesses that are interested in spend cards and need time-saving tools to support AP workflows; it’s easy to learn and especially helpful for the users building purchase requests.

However, this solution is (arguably) not as convenient and cannot support larger teams like Procurify.

The big difference between platforms is procurement teams have to create a catalog with Order.co; whereas with Procurify, you can connect vendor sites and allow users to shop sites as they normally would.

Creating a custom catalog requires procurement managers to browse all vendor sites and individually add the products they approve for buyers. This task isn’t as challenging for small businesses that only have a few departments, shop from a limited number of sites/vendors, and don’t have a ton of products to add. However, it can be time-consuming for big businesses, and maintaining a custom catalog can be hard as your business grows.

5. Precoro

Precoro homepage: Precoro helps companies spend smarter

Precoro offers a full procure-to-pay solution for mid-size and growing teams (they can also work with large and global brands). The platform offers dozens of advanced features to support procurement and AP workflows, including punchout catalogs, three-way matching, budgeting, and integrations with QuickBooks and Xero. They also offer spend management, supplier management, and features for teams with more than one branch or location, or that manage transactions in multiple currencies.

They offer their full feature set to all users — you choose a package based on the seats you need (the starter plan allows up to 19 users; teams with 20+ users must request a custom quote).

Users like Precoro because it has a robust feature set to support processes, and the platform is rather easy to use. However, some enterprise teams may find certain tools don’t meet their requirements; for example, reviewers say they limit the number of punchout catalogs you can create, and the expense management features could be stronger.

Notable Features

  • Vendor catalogs (can create up to two punchout catalogs)
  • Purchase request management
  • Approval workflows with workflow scenario builders
  • PO, invoice, and receipt management
  • Three-way invoice matching
  • Spend management tools
  • Reporting
  • Inventory management
  • Supplier management
  • NetSuite integration

Pricing

Precoro offers two plans: “For smaller teams” and “For larger teams.”

  • The plan for smaller teams includes all features and supports up to 19 users ($35/user/month). You can use the estimator tool on their site to plug in the number of seats you need and see your average yearly cost.

  • Precoro offers custom pricing for organizations with 20+ users.

Precoro vs. Procurify

Teams like Precoro because they offer all features in both packages and pricing is flexible based on user seats. Precoro also offers an inventory management module that Procurify does not. However, Procurify lets you create more punchout catalogs, offers helpful integrations, and has better payment management tools.

6. Kissflow Procurement Cloud

Kissflow Procurement Cloud homepage: Finally, a Procurement Platform that adapts to your needs

Kissflow is a workflow management system that offers a module to support procurement processes: Kissflow Procurement Cloud. Kissflow goes toe-to-toe with Procurify in terms of features and benefits — but may work better for mid-size and larger teams that:

  • Are interested in a workflow automation tool to support multiple areas of their business — Kissflow has a variety of products, and you can manage it all under one roof.

  • Have a unique procurement process — the platform’s low-code configurability lets you customize workflows to your specifications.

However, we should note that Kissflow’s pricing and ease of use are comparable to Procurify.

Kissflow requires some development knowledge to configure the platform and adjust it as you go; using the platform is simple after setup, but teams can experience lengthy implementation times if they don’t have the resources to navigate onboarding. Kissflow’s team can offer support during setup. The platform also has an expensive price tag, starting at $2,499/month.

Notable Features

  • Strategic sourcing
  • e-Procurement tools (such as assisted buying)
  • Hosted & punchout catalogs
  • Purchase order management
  • AP automation tools (such as three-way matching
  • Vendor & contract management
  • Inventory management
  • Mobile apps
  • Reporting & spend analytics
  • Integrations with Xero & QuickBooks
  • Webhooks & API

Pricing

As mentioned, Kissflow Procurement Cloud starts at $2,499/month — pricing is based on the features you require, user seats, and transaction volume. (So, some teams may pay much more than the listed price.)

Kissflow bills annually and requires a 12-month contract.

Kissflow vs. Procurify

Kissflow is more customizable than Procurify — you can configure workflows and approvals any which way, and add any integration you require. The platform also has strong(er) vendor management, budgeting, and spending analytics tools. However, Kissflow is more expensive than Procurify and can be more difficult to set up.

7. ProcurementExpress.com

ProcurementExpress.com homepage: Take the hassle out of company purchasing. Finally.

ProcurementExpress.com is a popular Procurify alternative because they have comparable features and plans for all business sizes — the platform is easy to use and offers a full procure-to-pay toolset to support both procurement teams and AP workflows. It offers features to create purchase requests, convenient punchout catalogs, approval routing, PO tracking, and a quote comparison tool.

Though ProcurementExpress can cater to small and large businesses, we recommend them for larger teams that need strong multi-brand or multi-currency features to manage operations. Their packages for small teams are rather limited, and the Standard plan is expensive for midsize companies — but large teams with a bigger budget can benefit from the Standard package or a custom plan.

Notable Features

  • Purchase request management (with custom fields for POs)
  • Punchout catalogs
  • Approval workflows
  • Invoice scanning & matching (with three-way match)
  • Budget tracking
  • Reporting (with customizable dashboards)
  • Supplier portals

Pricing

ProcurementExpress offers four packages:

  • Basic ($365/month) includes basic procurement management features and reporting — it does not include punchout catalogs. This plan supports one business and up to $10K spend/month.

  • The Small Business plan ($730/month) includes the more advanced procurement tools, like Amazon punchouts, standard reporting, and integrations with ERP systems like QuickBooks and Sage. This plan still only supports a single business, but it lets you manage up to $1m in spend each month.

  • The Standard plan ($1825/month) includes everything above with stronger punchout features (can connect with 100+ suppliers) and guided onboarding. This plan can support multi-brand organizations (up to 5 dashboards) and lets you manage up to $10m in spend each month.

  • ProcurementExpress offers custom enterprise packages that include all features, advanced reporting, and a dedicated account manager.

ProcurementExpress vs. Procurify

ProcurementExpress and Procurify offer many of the same benefits for big businesses, but ProcurementExpress has stronger multi-currency features, is reportedly easier to use, and, in many cases, is slightly more cost-effective than Procurify. Procurify is the better option for big businesses that require spend cards.

8. Coupa

Coupa homepage: Get the most value from your spend

Coupa is an enterprise-grade spend management platform that supports the entire procure-to-pay workflow — they work with organizations around the globe and names like Unilever, Salesforce, Procter & Gamble, and Uber.

The platform has essential features like punchout catalogs, PO management, invoice matching, and integrations with ERPs, but it also has more advanced cost control features so enterprise companies can dig into spending, optimize budgets, and negotiate vendor contracts. They also offer supply chain management tools. The platform helps businesses “get the most value from your spend.”

Coupa is more comprehensive than Procurify; it can be a little more challenging to learn and is more expensive. For those reasons, it’s best for rapidly growing businesses that need to better allocate business spending and enterprise or global teams.

Notable Features

  • Open Buy (save hosted and punchout catalogs, control spending, and open purchasing to all users)
  • Purchase requisition
  • Purchase order software
  • Tools to collaborate on POs
  • AP automation (with two- and three-way invoice matching)
  • SOW-based spend management
  • Budgeting tools
  • Spend guard (to detect purchasing fraud)
  • Inventory management
  • Contract management
  • ERP integrations (with SAP, Oracle, NetSuite, and more)
  • Mobile apps
  • Reporting

Pricing

Coupa does not disclose pricing on the site; they offer custom quotes per customer.

Coupa vs. Procurify

Coupa’s end-to-end solution has overlapping features with Procurify to support purchasing and AP processes, but it’s the better option for large teams that need strong spend management tools to optimize budgets.

Coupa is more complex than Procurify; it has a steep learning curve and comes at an expensive price tag, but enterprise teams that need customizable reporting tools for in-depth spend analysis and better cost control find the investment worthwhile.

To learn more about ProcureDesk’s all-in-one Procurify alternative, schedule a free demo with our team.

What you should do now

Whenever you’re ready… here are 4 ways we can help you scale your purchasing and Accounts payable process.

  1. Claim your Free Strategy Session. If you’d like to work with us to implement a process to control spending, and spend less time matching invoices, claim your Free Strategy Session. One of our process experts will understand your current purchasing situation and then suggest practical strategies to reduce the purchase order approval cycle.
  2. If you’d like to know the maturity of your purchasing process, download our purchasing process grader and identify exactly what you should be working on next to improve your purchasing and AP process.
  3. If you’d like to enhance your knowledge about the purchasing process, check out our blog or Resources section.
  4. If you know another professional who’d enjoy reading this page, share it with them via email, Linkedin, Twitter.