Managing procurement workflows manually is hard. As companies grow, they struggle with supplier management, data entry, workflow approvals, invoicing, or limited visibility. 

Procurify and Coupa are popular cloud-based platforms that automate your procurement process. From purchase to invoicing. But which one is best for your business?

In this article we’ll compare Procurify vs Coupa. We’ll discuss their key features, pricing, and user reviews to help you make the right decision. We’ll also explore a third option that might be best for certain types of companies.

See why companies are choosing ProcureDesk as an alternative when comparing Procurify vs Coupa. 
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How We Sourced This Data

We compared Procurify and Coupa features and did a deep analysis on their reviews from third-party sites like G2 and Capterra. We do our best to keep comparisons fair so you can decide what’s best for your business. At the end of the day, our goal is to make procurement easier for your business–whether you choose Procurify vs Coupa or any other software.

Procurify Procurement Overview 

Procurify is a spend management and accounts payable platform for mid-sized businesses and growing enterprises. It automates procurement, expense tracking, and approvals. This provides finance and operations teams real-time visibility and financial control over company spending.

Procurify Key Features

Here are the key features of Procurify:

• Purchase order management: Simplifies the creation and approval of purchase orders to reduce manual intervention and errors.
• Approval workflows: Custom workflows route requests to the appropriate teams. This shortens cycle times and enforces purchasing policies.
• AP management: View, track, customize, and automate invoicing, billing, and vendor payments from a single dashboard. 
• Punchout catalog integration: Integrates suppliers’ online catalogs, allowing teams to browse, select, and request approval for chosen products from a single platform. 
• Vendor management: Centralizes supplier information with features like vendor import and document storage for better supplier relationships.
• Invoice processing: Automates invoice capture and bill creation using Optical Character Recognition (OCR) technology.
• Budget Management: Provides real-time tracking to align spending with organizational goals for cost control. 
• Contract management: Stores, tracks, and manages contracts in one place to meet compliance. You can also monitor spend against contract values and receive renewal alerts with AI-powered data extraction.
• Reporting and analytics: Advanced tools to generate real-time reports for data-driven decision-making and spend analysis.
• Spending Cards: Allows team members to access spending cards without lengthy approvals for smarter spending and faster purchasing.

Procurify Pricing

Procurify charges custom pricing plans based on your procurement workflow needs. Unfortunately, they don’t provide official pricing online. But some users online have stated they pay between $2,000 to $50,000 per year. You can contact the Procurify team for more details.  

Procurify Reviews

Here’s what users like about Procurify:

• Easy-to-use interface
• Customizable approval workflows
• Mobile app access
• Clear audit trails

Here’s what users don’t like about Procurify:

• Limited reporting tools 
• Receiving module limitations
• Glitches in system navigation
• Inaccurate pricing updates in the product catalog
• Certain approvals require multiple steps 
• Limited integration

Review #1: “Procurify makes it easy to track and control company spending with clear workflows, real-time budgets, and simple approvals.” – Ghanshyam K.

Review #2: “Procurify simplifies the purchasing process, providing easy tracking of purchase orders and a user-friendly interface. However, while the platform is functional, there is room for improvement in reporting flexibility and customization features.” –  Verified Reviewer.

Customer Rating

• 4.6 stars on G2 (273 reviews)
• 4.5 stars on Capterra (181 reviews)

Coupa Procurement Overview

Coupa is a business spend management (BSM) platform built for enterprises that need end-to-end procurement, supply chain management, and AI-powered spend analysis. 

It centralizes purchasing, invoicing, payments, and supplier collaboration to help large organizations achieve cost savings and manage compliance at scale.

It connects buyers, suppliers, and partners within a unified ecosystem, streamlining both direct and indirect spending.

Coupa Key Features

Here are the key features of Coupa:

• Procure-to-pay system: Integrates sourcing, contracting, and purchasing into a single platform. This gives you visibility and control over your procurement activities.
• Supply chain design & planning: Allows end-to-end supply chain modeling to optimize costs, and service levels, and align your procurement process with your business needs.
• Inventory management: Offers real-time visibility into inventory levels to avoid duplicate purchases and wasteful spending.
• AI-powered spend analysis: Uses artificial intelligence to categorize and analyze your spending. This provides you insights to optimize your procurement and reduce costs.
• Real-time order tracking: Tracks purchase orders in real-time.
• Guided buying experience: AI-driven workflows direct customers to preferred suppliers and items while meeting compliance standards.
• Supplier risk management: Gives AI-driven insights to assess supplier risk to maintain supply and protect business operations.
• Supplier collaboration: Offers real-time communication with suppliers.
• Contract lifecycle management: Manages contracts from creation to renewal to meet compliance and improve supplier agreements.
• AP automation: Automates payments and multi-level invoice validation with real-time spending analytics. 
• Built-in Approvals: Offers built-in approval workflows to optimize procurement processes. 

Coupa Pricing

Coupa’s pricing is customized based on company size, required modules, and transaction volume. Their pricing for the procurement suite is not publicly listed. You can contact the team for a quote. But according to some users online, Coupa plans start from $2,500 per month.

Coupa Reviews

Here’s what users like about Coupa

• Easy to assign approvals
• Multi-currency payment support
• Good spending analytics 
• User-friendly interface
• Simplified expense management tools
• Provides mobile support

Here’s what users don’t like about Coupa:

• Clunky workflows
• Limited customization for complex enterprise needs
• Slow customer support 
• Manual work is needed for some reporting tasks
• Expensive pricing plans compared to Coupa’s competitors

Review #1: “Coupa, really streamlines the process and really takes the pressure off having an employee to maintain the whole system. You only have to locate items once you have linked in the vendor as once the order is approved the PO is cut and automatically sent out.” – Kaylan T.

Review #2: “It can be expensive for smaller business, also the initial setup and implementation can be time-consuming…” – Aleidy R.

Customer Rating

• 4.2 stars on G2 (535 reviews)
• 4.0 stars on Capterra (112 reviews)

Procurify vs Coupa: Features Comparison

Here’s a feature comparison between Procurify and Coupa:

Procure-to-Pay

Procurify features a simplified procure-to-pay system. It centralizes purchase requests, approvals, and payments while integrating with accounting tools. Coupa goes further with a full suite of upstream capabilities. In addition to managing purchases and payments, Coupa includes sourcing tools to help you collect bids and compare supplier options. It also includes AI-powered spend analysis that helps large teams find savings and improve decision-making. If you’re a growing company focused on simplifying purchasing, Procurify may be enough. If you’re a large enterprise with complex vendor needs, Coupa’s full-stack solution could be a better fit.

Purchase Orders Management

Procurify offers flexible purchase order features with clear audit trails, real-time approval tracking, and custom workflow configurations. Coupa automates purchase order creation and approvals with supplier collaboration tools to meet compliance with negotiated terms. 

Spend Management

Procurify focuses on real-time budget tracking and proactive spending controls. Coupa provides enterprise-level spend management with procurement, invoicing, and expense tracking. 

Budget Management

Both Procurify and Coupa offer budget management tools for reporting and reimbursements. Coupa provides AI-powered expense automation while Procurify offers a basic tracking system. 

Supplier Management

Procurify focuses on maintaining a structured vendor database where you can store, manage, and track supplier details within procurement workflows. Coupa provides comprehensive supplier risk and performance management with real-time insights and compliance tracking.

Contract Management

Procurify provides a centralized contract repository for spend tracking and compliance monitoring. Coupa links contracts directly to procurement transactions.

Inventory Management

Procurify does not offer a full inventory management module. It has a basic receiving feature to mark items as received, but it doesn’t track inventory levels or support stock control. Coupa integrates inventory data into procurement and supply chain workflows.  It helps teams avoid stockouts and over-ordering with inventory tracking, automated restocking alerts, and optimization tools. If inventory control is a key part of your workflow, Coupa offers a more complete solution.

AP Automation

Procurify simplifies automating accounts payable tasks like capturing invoices and simplifying the approval process. Coupa offers a more feature-rich AP automation system with advanced functionalities. These include matching invoices to purchase orders, detecting potential fraud, and scheduling payments for optimal timing based on due dates, cash flow, or early payment discounts. For example, you can set the system to delay payment until the due date—or pay earlier to get a discount from the supplier. This gives companies more control over cash management. 

Mobile Accessibility

Both platforms provide mobile apps compatible with iOS and Android devices. Procurify’s app allows users to submit requests, manage expenses, review purchase orders, receive approval notifications, and handle goods received directly from their mobile devices.

Coupa’s mobile app lets users create expense reports by capturing receipt photos, manage travel bookings, and approve workflows.

Integrations

Procurify’s procurement platform integrates with popular accounting software (NetSuite, QuickBooks, and Sage Intacct) and has punchouts for supplier catalogs. It also has an open API for custom integrations. But it does not offer direct integrations with large ERPs like SAP or Oracle.

Coupa is built for larger companies and supports enterprise-grade ERP integrations. This includes deep integrations with SAP and Oracle, along with support for APIs, flat files, and web services. If your company runs on SAP or Oracle, Coupa is better equipped to fit into your existing tech stack.

Procurify vs Coupa: Feature Comparison Table

Feature	Procurify	Coupa
Procure-to-Pay	User-friendly system for centralized purchase requests, approvals, and payments, integration with accounting tools.	Advanced automation with invoice matching, compliance, supplier collaboration, sourcing tools, and spend analysis.
Purchase Orders Management	Flexible PO features with clear audit trails, real-time approval tracking, and custom workflows.	Automates PO creation and approvals with supplier collaboration tools and compliance tracking.
Spend Management	Basic budget tracking and spending controls.	Enterprise-grade spend management with procurement, invoicing, and expense tracking.
Budget Management	Basic expense tracking system.	AI-powered expense automation for advanced reporting and reimbursements.
Supplier Management	Structured vendor database for storing, managing, and tracking supplier details in procurement workflows.	Comprehensive supplier risk and performance management with real-time insights and compliance tracking.
Contract Management	Centralizes contract repositories to track spending against contract values and maintain compliance.	Links contracts to procurement transactions, syncs negotiated pricing and terms.
Inventory Management	Basic receiving module only. Does not include full inventory tracking or stock control.	Integrated inventory data with procurement workflows, automated replenishment alerts, and stock optimization.
AP Automation	Streamlined AP automation system with AI-powered invoice processing and simplified approval workflows.	AI-powered invoice matching, fraud detection, and optimized payment scheduling based on cash flow, due dates, or early payment discounts.
Mobile App Accessibility	Allows request submissions, expense management, purchase order reviews, approval notifications, and goods receiving.	Supports expense reporting, receipt capture, travel booking, and approvals.
Integrations	Supports accounting software, and punchouts with open-source API.	Supports enterprise tools like SAP, Oracle, and other ERPs. Also supports APIs, flat files, and web services for flexible enterprise integration.

ProcureDesk: The Best Procurify and Coupa Alternative

Many companies are better suited to a third alternative in the Procurify vs Coupa debate. ProcureDesk is an all-in-one procurement and spend management platform for small and medium-sized businesses with 50–250 employees. It’s ideal for companies processing 50+ purchase orders or 100+ invoices per month. Companies in industries like biotech, professional services (accounting, finance), construction and engineering firms,climate tech, and education especially love. But a company in any industry with 50+ employees will get a lot of value from our platform.

As a Coupa and Procurify alternative, it offers customizable procure-to-pay features with cost control and real-time visibility at affordable pricing. 

Who Should Use ProcureDesk?

ProcureDesk is suitable for:

• Finance & operations leaders: CFOs, controllers, accounting managers, and operations managers who want cost control, compliance, and process automation.
• Science labs: Research labs that need lab supply procurement, invoice matching, and spend tracking.
• Education institutes: Schools or universities that want to digitize purchase requests, approvals, and budget tracking.
• Manufacturing: Factories that need indirect procurement, inventory management, and vendor consolidation solutions.
• Professional Services: Legal, consulting, or accounting firms that need requisition approvals, invoice processing, and spend visibility.
• Non-Profit: Organizations that need real-time budget tracking, automated approvals, and compliance reporting.
• Construction companies: Teams managing multiple job sites who need project-specific budgeting, fast field ordering, supplier tracking, and invoice matching in one place.
• Other Specializations: Other companies switching from manual processes to automated procurement to reduce costs and improve spend visibility.

Here’s a closer look at ProcureDesk’s features:

Custom Auto-Approvals for Faster Procure-to-Pay Workflows

Use something like this: 

ProcureDesk lets you modify your procure-to-pay approval workflows based on specific rules and hierarchies. This makes it a flexible choice among Coupa alternatives for businesses that need more control over their procurement processes. 

For example, you can set up workflows based on product categories, price thresholds, departments, or specific cost codes.

You can personalize the workflows from scratch or use our pre-made templates to create purchase orders with conditional routing and self-approval limits.

Here’s how it works:

1. Third-party Integrations: Integrate your existing accounting software to import historical data (if needed). The software will sort your data to help you modify your workflows.
2. Customize your procurement workflow: Use a template or integrate your tech stack to build a workflow that fits your process.
3. Add conditional routing: Configure the system to route approvals based on parameters like purchase amount, department, or budget. You can also set up user profiles with permission-based roles. 
4. Establish self-approval limits: Automate small purchase requests to proceed without additional approvals.
5. Add invoice approval workflow: Customize invoice approval workflows based on invoice type, amount, department, or cost codes.

Once approvals are published, ProcureDesk automatically generates professional-looking purchase orders and sends them directly to suppliers. Suppliers can confirm orders through the software, which generates an invoice post-transaction.

AP Automation for Invoicing

ProcureDesk helps you achieve paperless accounts payable automation powered by Optical Character Recognition (OCR) for intelligent invoice capture. 

It extracts key invoice data, such as purchase order numbers, line items, amounts, and taxes, with 99.9% accuracy. This eliminates manual data entry, reduces errors, and speeds up approvals.

Unlike other Coupa or Procurify competitors, ProcureDesk provides a user-friendly AP automation system with seamless invoice processing solutions at a lower cost. 

The software cross-checks invoices against purchase orders before approving payments. This prevents overpayments, fraudulent billing, and compliance issues. 

It does so in two ways:

• Two-way matching: Compare the invoice with the purchase order to verify pricing and quantities before payment.
• Three-way matching: Matches the invoice, purchase order, and goods receipt to confirm that items were received as ordered before approving payment.

For example, a biotech company using ProcureDesk can validate lab equipment invoices before payment. The software automatically matches invoices to orders and received goods, reducing errors and avoiding supplier disputes.

Purchase Order Management to Streamline Process

ProcureDesk automates your purchase orders, from requisition to approval and fulfillment. With customizable workflows and automated invoicing, the software lets you and your employees track, create, and manage POs directly without leaving the platform. 

Here’s how Procuredesk’s PO management software stands out:

• Automated purchase order creation: It converts purchase requests into POs based on customized PO format and compliance with company policies.
• Centralized PO tracking & status updates: It provides real-time visibility into open, approved, pending, and fulfilled POs. You can also track order progress and expected delivery dates.
• Budget-linked PO processing: It double-checks POs align with available budgets before approval.
• Receiving & order reconciliation: It matches received goods/services with POs to flag issues before invoices reach accounts payable.

These features speed up procurement, reduce errors, control budget, and establish a structured buying process.

Product Catalog Integration for Smarter Purchasing

ProcureDesk integrates with 150+ punchout catalogs, including Amazon Business, CDW, and Staples. This allows employees to browse live inventories and order approved products at the best prices without manual vendor updates.

Unlike Procurify, which requires manual vendor list updates, ProcureDesk centralizes catalog management. It restricts purchases to approved suppliers and enforces negotiated discounts.

The automated purchase requests from catalogs also eliminate back-and-forth emails. Employees can add items to a request from the catalog and submit them. The software will either auto-approve or redirect it to the department or financial manager. 

Beyond this, ProcureDesk also provides real-time inventory tracking to help you monitor stock availability across multiple locations through advanced dashboards. The system automatically triggers restocking based on reorder thresholds, reducing manual tracking and minimizing supply chain disruptions.

Budget Management for Cost Control

ProcureDesk helps you track and control spending in real-time. You can set spending limits and approval rules to prevent unauthorized purchases before they happen. 

Unlike Procurify, which focuses only on real-time budget tracking, ProcureDesk actively blocks purchases that exceed budgeting limits. Coupa offers advanced spend management, but it’s complex and expensive for SMBs. 

ProcureDesk gives you clear spending insights, real-time reports, and automated controls to avoid overspending. This also helps finance teams with forecasting.

Vendor Management for Tracking and Compliance

Keeping track of vendors can be messy, with lost invoices, miscommunication, and payment errors. ProcureDesk organizes all supplier details, pricing, and contracts in one place. You can see vendor performance, track order history, and avoid mistakes that cost you money.

The software also offers a Vendor Portal where your suppliers can confirm orders and manage invoices directly. Procurify lacks this level of vendor interaction and focuses more on centralized vendor relationship management like onboarding, approvals, and document storage.

For example, when a vendor confirms a purchase order using ProcureDesk, the software automates data entry and synchronizes your procurement process for accurate invoicing. 

Contract Management for Better Collaboration

ProcureDesk keeps all your contracts in a single, easy-to-access location. 

Unlike Coupa’s enterprise-level contract management tools, ProcureDesk’s contract management solutions focus on flexibility and ease of use.

Key features include:

• Centralized contract repository: All supplier contracts are stored in one accessible location, simplifying management and retrieval.
• Automated Renewal Notifications: The software sends alerts for upcoming contract renewals for timely reviews.
• Spend Tracking: It consolidates total spend associated with each contract, providing insights into supplier performance and simplifying budget management.

For example, a retail chain sourcing packaging materials can monitor supplier pricing trends over time. If a supplier increases costs, the procurement team can analyze past purchase data to negotiate better contract terms with more cost-effective vendors.

Centralized Dashboard for Real-Time Visibility

ProcureDesk’s centralized dashboard provides real-time insights into your procurement activities. This allows you to track purchases, budgets, and supplier performance in one place. 

With a clear overview of spending patterns and cash flow, your finance teams can track and control costs. Procurement teams can monitor key metrics such as top buyers, supplier performance, department-wise spending, unpaid invoices, and approval history.  

This visibility helps you optimize your procurement, budgeting, and purchasing processes over time. It also makes sure all teams are held accountable for their purchases. 

Quick Third-Party Integrations

ProcureDesk integrates with NetSuite, QuickBooks Online, Xero, Bill.com, and Sage Intacct to sync financial data and automate invoicing. This eliminates manual data entry and reduces errors in procurement and payment processes.

As a Procurify alternative, ProcureDesk supports faster implementation for quick onboarding. It also integrates with Slack for real-time notifications and approvals.

Compliance & Audit Readiness for Accountability

ProcureDesk documents every purchase, approval, and invoice. It stores every transaction with a clear approval trail for compliance checks.

You can also monitor real-time financial reporting and synchronize data across finance, sales, and procurement teams for transparency. This speeds up your auditing process since everything is digitized and searchable with a single click. 

ProcureDesk Pricing

ProcureDesk offers three pricing plans based on your business needs:

• Purchasing Automation: $598 per month for 10 users
• Purchasing & AP Automation: $948 per month
• Enterprise: You can contact the ProcureDesk team for a custom quote.

You can also buy add-ons for expense reports, contract renewals, and inventory management. 

ProcureDesk Reviews

What users like about ProcureDesk:

• Faster onboarding for new users
• Adaptability to complex procurement 
• Highly responsive customer support
• Simplified invoicing tools
• Affordable pricing
• Powerful integrations

What users don’t like about ProcureDesk:

• Too many feature options can slow down the setup process, but responsive customer support and 100% done-for-you onboarding is available. 

Review #1: “The top things about ProcureDesk are ease of use, customer support, and adaptability of the platform. I do not have an accounting background, but I was able to easily use this platform.” – Andrew B.

Review #2: “There are so many options in the product that you want to use and sometimes this slows you down until you get a handle on how you want to use this product. It really depends on how you want to use the product – very flexible.” – William K. 

Customer Rating

• 4.2 stars on G2 
• 4.8 stars on Capterra 

At a Glance: Procurify vs Coupa vs ProcureDesk

Software	Key Features	Best for	Pricing	G2 Rating	Capterra Rating
ProcureDesk	End-to-end procurement automation, 150+ vendor integrations, and customizable approval workflows	SMBs managing 50+ POs or 100+ invoices monthly, needing automated procurement and spending control.	Starts at $598/month (10 users)	4.2/5	4.8/5
Procurify	PO management, real-time budget tracking, and mobile-first design.	Mid-sized companies looking for an easy-to-use spend management tool with strong reporting features.	Custom pricing	4.6/5	4.5/5
Coupa	AI-powered analytics, enterprise-level compliance, and global supplier management.	Large enterprises needing advanced procurement automation, deep analytics, and supply chain integrations.	Custom pricing	4.2/5	4.0/5

Procurify vs Coupa: Which is Best For You?

Choosing between Procurify and Coupa depends on your needs, budget, transaction volume, and business size. 

Coupa is a suitable option for enterprise-level features with AI-powered capabilities as it can help you track supply chain, finance, and procurement from a single platform. 

Procurify is best for teams who need basic solutions to automate purchasing and procurement.

ProcureDesk is built for SMBs that process 50+ POs or 100+ invoices monthly and need to replace manual procurement with automation.

As an alternative to Procurify and Coupa, ProcureDesk provides CFOs, Controllers, and Operations Managers with customizable workflows. It also integrates seamlessly with QuickBooks and Xero to automate approvals and control indirect spending.

With access to 150+ supplier catalogs, it simplifies your procurement while maintaining real-time budget visibility.

Go Beyond Procurify vs Coupa 

ProcureDesk automates your procurement and accounts payable process with personalized solutions to create, track, and manage POs accurately. Its simple interface makes onboarding faster and easier to implement than Procurify or Coupa. 

With real-time budget tracking, custom approval workflows, and seamless accounting integrations, ProcureDesk helps finance and procurement teams reduce manual work, improve cost control, and increase productivity. 

If you’re looking for Coupa or Procurify alternatives that offer powerful automation without the complexity or unclear pricing models, ProcureDesk is the best option. Schedule a free demo with ProcureDesk to learn more about its built-in procurement and AP automation features.