The Clock is Ticking: Ariett’s November 1, 2025 Sunset

If you’re reading this, you’ve likely received the official notice from AvidXchange: Ariett will be discontinued and no longer accessible beginning November 1, 2025.

For the thousands of companies that have relied on Ariett’s procurement and accounts payable platform since 2005, this creates an urgent need to find a reliable replacement.

AvidXchange acquired Ariett in November 2017, and after years of serving over 2,200 customers primarily in Software/Technology, Business Services, Non-Profit, Healthcare and Education industries, the platform will shut down permanently.

The reality is stark: waiting until the last minute puts your procurement operations at serious risk. Companies that start their migration now have the luxury of time to properly evaluate alternatives, migrate data, and train their teams. Those who wait will face compressed timelines and potential operational disruptions.

Why Most Ariett Alternatives Fall Short

As you evaluate Ariett replacement options, you’ll quickly discover that most procurement software solutions lack the specific capabilities that made Ariett valuable to your organization. Here are the key gaps you’ll encounter when looking for the best Ariett alternative:

Limited Punchout Capabilities

Most alternative solutions offer fewer than 50 punchout integrations, and many don’t include critical vendors like Amazon Business that your team relies on daily. This forces employees back into manual data entry and complex approval processes – exactly what you’re trying to avoid in your Ariett migration.

Poor ERP Integration

Many platforms struggle with seamless integration into accounting systems like Sage Intacct, requiring manual data entry or batch uploads that result in delays and errors. When evaluating procurement software for Sage Intacct users (or other ERP systems like NetSuite or Microsoft Business Central), this integration capability should be a non-negotiable requirement.

Complex Migration Process

Some alternatives require 3-6 months for implementation, eating into your already compressed timeline before Ariett’s shutdown. For companies facing the Ariett sunset deadline, this extended timeline creates unnecessary risk.

Incomplete End-to-End Solutions

Many vendors only offer procurement OR accounts payable functionality, forcing you to cobble together multiple systems instead of the unified procure-to-pay platform you’re used to with Ariett.

Ready to see how ProcureDesk handles your specific Ariett migration challenges?
Schedule a personalized demo and our team will walk through your exact workflows and requirements

ProcureDesk: The Superior Ariett Replacement

ProcureDesk delivers everything you loved about Ariett, plus advanced capabilities that solve the pain points you may have experienced. Here’s why leading companies choose ProcureDesk as their Ariett alternative for Sage Intacct integration:

Industry-Leading Punchout Integration (200+ Vendors)

While most competitors offer limited punchout catalogs, ProcureDesk provides access to over 200 vendor integrations, making it the best procurement software with Amazon Business integration available today. Our punchout capabilities include:

• Amazon Business – The punchout you can’t live without
• Staples – For all your office supply needs
• Office Depot – Comprehensive office solutions
• Costco – Bulk purchasing capabilities
• Home Depot – Facilities and maintenance supplies
• Thermo Fisher Scientific – Lab and research supplies

ProcureDesk offers punchout catalogs with popular sites (like Amazon.com), but you can also create custom catalogs for any vendor you partner with. This means your employees maintain the familiar online shopping experience they’re used to, without the compliance headaches.

This process offers ease of use to the end users and control for the finance teams.

Seamless ERP Integration with All Major Systems

Unlike other solutions that require manual workarounds, ProcureDesk offers native, real-time integration with all major ERP and accounting systems. Whether you’re using Sage Intacct, Microsoft Dynamics, or NetSuite, our comprehensive integrations eliminate the data entry burden that many Ariett users face during migration:

Sage Intacct Integration Our Sage Intacct AP automation guide and comprehensive integration documentation detail how ProcureDesk provides the most robust Sage Intacct integration available, including automated master data management where the system automatically pulls chart of accounts, suppliers, and payment terms directly from Sage.

Microsoft Dynamics 365 Business Central Integration ProcureDesk offers full integration with Dynamics 365 Business Central, providing the same seamless data flow and automation capabilities. Most customers are live within 2-3 weeks of kicking off the implementation process.

NetSuite Integration Our NetSuite accounts payable automation ensures complete integration with NetSuite’s financial modules, maintaining the unified financial management experience you expect.

Key Integration Benefits Across All ERPs:

• Real-time data synchronization – No more batch uploads or delays across any system
• Two-way supplier sync – Maintain vendor information across both ProcureDesk and your ERP
• Automatic dimension mapping – Cost centers, departments, and projects sync automatically
• Attachment management – All invoice documents flow seamlessly to your accounting system
• Payment status updates – Real-time visibility into payment processing regardless of your ERP
• Master data automation – Chart of accounts, suppliers, and payment terms sync automatically

This comprehensive ERP support means you won’t be locked into a specific accounting system and can migrate from Ariett regardless of your current or future ERP choice.

End-to-End Procurement and AP Automation

ProcureDesk isn’t just a procurement tool or just an AP system – it’s a complete procure-to-pay solution that handles your entire workflow. This makes it the ideal Ariett replacement for accounts payable automation, offering a unified platform that eliminates the need for multiple disconnected systems.

Advanced Procurement Features:

Intelligent Purchase Requisition Management

• Custom approval workflows that automatically route requests based on amount, vendor, category, or requester
• Dynamic approval trees that adjust based on budget availability and organizational hierarchy
• Mobile-first approvals allow managers to approve requests instantly from anywhere
• Purchase request forms with customizable fields to capture all necessary information upfront

Single dashboard to track purchasing requests:

Comprehensive Budget Control System

• Multi-dimensional budget tracking by vendor, category, department, project, or custom dimensions
• Real-time budget consumption with automated alerts when approaching limits
• Proactive spend controls that prevent over-budget purchases before they happen
• Budget forecasting based on pending purchase orders and historical spending patterns

Here is how the proactive budget control works.

Vendor Management Excellence

• 200+ punchout catalogs including Amazon Business, Staples, Office Depot, and specialized industry vendors
• Custom vendor catalogs for suppliers without punchout capabilities
• Vendor performance tracking with delivery times, quality scores, and compliance metrics
• Automated vendor communication with PO acknowledgments and status updates

Streamlined Purchase Order Process

• One-click PO generation from approved requisitions with automatic vendor routing
• Multiple PO formats supporting email, EDI, cXML, and portal-based delivery
• PO tracking and status updates with automatic notifications to stakeholders
• Receipt management with mobile app support for field teams

Sophisticated Accounts Payable Features:

Industry-Leading Invoice Automation

• Automated 3-way matching (Purchase Order + Receipt + Invoice) with configurable tolerance levels
• 2-way matching for service invoices where receipts aren’t applicable
• OCR technology that extracts invoice data with 99%+ accuracy, eliminating manual data entry
• Duplicate invoice detection prevents accidental double payments
• Exception management with automatic routing to appropriate reviewers for discrepancies

Flexible Approval Workflows

• Customizable approval workflows for non-PO invoices based on amount, vendor, or GL account
• Role-based approvals ensure that invoices reach the right decision makers
• Automated approval reminders reduce bottlenecks and late payments
• Audit trails maintain complete documentation for compliance requirements

Advanced Invoice Processing

• Email invoice capture automatically imports invoices from dedicated AP email addresses
• Supplier portals allow vendors to submit invoices directly into the system
• Electronic invoicing (EDI) for high-volume vendors with automated processing
• Invoice coding automation based on historical patterns and PO information

Comprehensive Financial Controls

• Real-time spend visibility across all departments, vendors, and categories
• Customizable reporting dashboards providing insights into spending patterns and trends
• Early payment discount tracking, identifying opportunities to improve cash flow
• Vendor payment terms management, optimizing payment timing for maximum benefit

Payment Capabilities: ProcureDesk seamlessly integrates with multiple accounting systems, giving you the flexibility to manage vendor payments using your existing payment capabilities or integrate with external platforms. Our accounts payable automation for QuickBooks and other ERP systems ensures you maintain payment flexibility during your Ariett migration.

Integrated Payment Options:

• Native ERP payment processing through Sage Intacct, NetSuite, or Dynamics 365
• Third-party payment integration with Bill.com, AvidXchange, and other payment platforms
• Multiple payment methods supporting ACH, wire transfers, checks, and virtual cards
• Payment status synchronization provides real-time visibility across all systems

Key Differentiators That Make ProcureDesk the Superior Ariett Alternative:

✅ Complete P2P Solution – No need for multiple vendors or complex integrations 

✅ 200+ Vendor Punchouts – More than any other solution in the market 

✅ Native ERP Integration – Real-time synchronization with all major accounting systems 

✅ Mobile-First Design – Approvals and management from any device 

✅ Rapid Implementation – 2-4 week go-live vs. 3-6 months for competitors 

✅ Scalable Architecture – Grows with your organization without performance degradation 

✅ White-Glove Onboarding – Dedicated implementation team ensures smooth transition

See why hundreds of companies choose ProcureDesk over other Ariett alternatives.
Book your free consultation to discover how our 200+ punchouts and native ERP integration can transform your procurement process.

Rapid 2-4 Week Migration Timeline

While other solutions require months of implementation, ProcureDesk’s proven migration process gets you operational in just 2-4 weeks:

Week 1-2: Setup and Configuration

• System configuration based on your current Ariett workflows
• Master data import from your ERP like Sage Intacct 
• User account creation and permission setup
• Initial punchout catalog configuration

Week 3-4: Testing and Go-Live

• User training sessions (minimal training required due to intuitive design)
• Parallel testing with your existing Ariett workflows
• Final data validation and system optimization
• Go-live support and immediate post-implementation assistance

During the onboarding, our team makes ProcureDesk fully customized for your company’s needs. We’ll create your custom purchasing rules, help you integrate your accounting software, and set up custom Punch-out catalogs for your favorite suppliers.

Your Migration Checklist: Making the Switch from Ariett

Before You Start (2-3 Weeks Before Migration)

• [ ] Audit your current Ariett workflows and approval processes
• [ ] Document your essential vendor punchout requirements
• [ ] Identify key stakeholders who need system access
• [ ] Review your Sage Intacct integration requirements
• [ ] Schedule your ProcureDesk implementation kickoff

During Migration (2-4 Weeks)

• [ ] Complete data export from Ariett while system is still accessible
• [ ] Configure ProcureDesk approval workflows to match your current processes
• [ ] Set up punchout catalogs for your most critical vendors
• [ ] Train key users on the new system (minimal training required)
• [ ] Run parallel testing to ensure seamless transition

Post-Migration (1-2 Weeks)

• [ ] Verify all vendor integrations are functioning properly
• [ ] Confirm Sage Intacct data sync is working correctly
• [ ] Monitor system adoption and provide additional user support
• [ ] Optimize workflows based on initial usage patterns

Common Migration Concerns (And How ProcureDesk Addresses Them)

“Will my team actually use a new system?”

ProcureDesk’s interface is intentionally designed to feel familiar to online shopping experiences. The ProcureDesk team was very hands-on during the setup and made sure we had what we needed. That support has been ongoing; they are always responsive and have been a great company to work with.

“What about our existing vendor relationships?”

Your vendor relationships remain unchanged. ProcureDesk simply provides a better way to manage those relationships with automated PO generation, better communication tools, and streamlined invoice processing.

“Will we lose historical data?”

While Ariett will eventually shut down, ProcureDesk helps you export and preserve critical historical data before the November 1, 2025 deadline. Our migration team works with you to ensure business continuity.

“What if our Sage Intacct integration breaks?”

ProcureDesk’s integration with Sage Intacct is built on proven APIs with real-time synchronization. Unlike other solutions that rely on batch uploads or manual processes, our integration is designed for enterprise reliability.

Don’t wait until the November 1, 2025 deadline creates a migration crisis.
Get your custom Ariett migration plan today and ensure a smooth transition with time to spare.

Pricing That Makes Sense for Growing Companies

ProcureDesk offers transparent, scalable pricing designed for companies in transition from legacy systems like Ariett:

• Purchasing Automation Package: Starting at $598/month – includes all purchase order management, supplier acknowledgment, and receipt management
• Complete Procure-to-Pay Package: Starting at $948/month – includes everything above plus full AP automation with invoice matching and approval workflows

Both packages include:

• 10 user seats (additional seats available)
• Free white-glove onboarding
• Unlimited vendor punchout catalogs
• Real-time Sage Intacct integration
• Mobile approvals and notifications

Compare this to the hidden costs of system downtime, manual workarounds, and compliance risks from delayed migration. For detailed pricing information, visit our pricing page.

Don’t Wait: The Risk of Delayed Migration

Companies that wait until closer to Ariett’s November 1, 2025 shutdown face several critical risks:

Compressed Implementation Timeline

Starting your migration in Q3 2025 means rushing through system selection, configuration, and training – increasing the likelihood of errors and user adoption issues.

Limited Vendor Support

As more Ariett customers begin migrating simultaneously, alternative vendors will have less capacity to provide personalized support and faster implementation timelines.

Data Loss Risk

Waiting until the last minute to export your historical data from Ariett increases the risk of incomplete data migration or loss of critical procurement records.

Operational Disruption

Companies forced to implement new systems under tight deadlines often experience workflow disruptions, approval delays, and temporary productivity losses.

Frequently Asked Questions About Ariett Migration

General Migration Questions

Q: Can we migrate our approval workflows exactly as they are in Ariett? 

Yes, ProcureDesk’s flexible workflow engine can replicate your existing approval processes and even improve them with automated routing and mobile approvals. Our purchase order automation features allow you to customize approval trees based on amount, department, or vendor type.

Q: What happens to our vendor contracts and negotiated pricing? 

Your vendor relationships and pricing remain unchanged. ProcureDesk simply provides a better platform to manage these relationships. You can maintain all your existing vendor discounts through our punchout catalogs and custom vendor agreements.

Q: Will we need to retrain our entire team? 

Minimal training is required. Most users find ProcureDesk intuitive due to its familiar online shopping interface. Our white-glove onboarding includes comprehensive user training, and the system requires no formal training, unlike complex ERP systems.

Q: How much does ProcureDesk cost compared to Ariett? 

ProcureDesk offers transparent, competitive pricing starting at $518/month for purchasing automation. Our detailed pricing structure includes all the features you need, with no hidden costs. Many customers find significant ROI through reduced manual processing costs and early payment discounts.

Technical Integration Questions

Q: How complex is the Sage Intacct integration setup?

ProcureDesk offers native, real-time integration with Sage Intacct that typically takes just a few hours to configure. Our comprehensive Sage Intacct integration guide walks through the entire process. Unlike other solutions requiring manual imports, our integration synchronizes data automatically.

Q: Will we lose access to Amazon Business purchasing? 

Not only will you maintain Amazon Business access, but ProcureDesk offers one of the most robust Amazon Business integrations available. Our Amazon punchout allows employees to shop directly within ProcureDesk while maintaining all approval controls and spend visibility.

Q: Can ProcureDesk handle our complex coding/tagging structure with different entities, programs, grants, sites, and departments? 

Absolutely. ProcureDesk supports complex organizational structures with unlimited dimensions and coding capabilities. The system automatically syncs your existing chart of accounts, departments, cost centers, projects, and custom dimensions from Sage Intacct. You can set up specific coding rules for:

• Multiple entities with separate accounting structures
• Grant-funded projects with specific allocation requirements
• Site-specific cost centers and departments
• Program-based budget tracking and reporting
• Custom fields for specialized organizational needs Our Sage Intacct integration ensures that all your existing coding structures transfer seamlessly, and you can even enhance them with additional tracking capabilities.

Q: Can the approval workflow be set up so that the budget owner approves the purchase, but then it goes to accounts payable to actually place the order? 

Yes, ProcureDesk offers highly flexible approval workflows that can accommodate this exact scenario. You can configure multi-stage approval processes where:

1. Budget owners review and approve purchases for budget compliance
2. Department managers provide secondary approval if needed
3. The Accounts payable team receives final approved requests to place orders with vendors
4. The system can automatically generate and send purchase orders, or AP can review and send them manually

The workflow engine allows you to set different approval paths based on amount thresholds, vendor types, or expense categories. Each approver only sees requests relevant to their role, streamlining the process while maintaining proper controls.

Q: Can invoices be automatically matched to purchase orders, or does it have to be done manually? 

ProcureDesk offers industry-leading automated invoice matching capabilities. The system performs:

• Automatic 3-way matching (Purchase Order + Receipt + Invoice) when all documents align perfectly
• 2-way matching for service-based purchases where receipts aren’t applicable
• Exception handling that flags discrepancies for manual review only when needed

Our OCR technology reads incoming invoices and automatically extracts data to match against existing purchase orders. When matches are found with no exceptions, invoices are automatically approved for payment. This eliminates manual matching for the majority of invoices, with manual intervention only required for exceptions like price variances or missing receipts.

Q: Do you have a payment option integrated, or would they need to continue using their current payment system? 

ProcureDesk has built in a payment option, but we are flexible to work with the payment solution provider of your choice.

Data and Security Questions

Q: How do we ensure our historical Ariett data is preserved?  

Our migration team works with you to export critical data from Ariett before the November 1, 2025 shutdown. This includes purchase order history, vendor information, and approval workflows. We provide detailed data mapping to ensure business continuity.

Q: Is ProcureDesk secure enough for our compliance requirements? 

ProcureDesk meets enterprise security standards with encrypted data transmission, role-based access controls, and comprehensive audit trails. The system maintains detailed logs of all procurement activities for compliance reporting.

Q: Can we run ProcureDesk in parallel with Ariett during transition? 

Yes, we recommend a parallel operation period during migration. This allows your team to become familiar with ProcureDesk while maintaining business continuity through Ariett until you’re fully confident in the new system.

Industry-Specific Questions

Q: Does ProcureDesk work for life sciences companies with specialized vendors? 

Absolutely. ProcureDesk supports specialized life sciences vendors like Thermo Fisher Scientific, VWR, and other laboratory suppliers through our extensive punchout catalog network. Our purchasing software guide details industry-specific capabilities.

Q: How does ProcureDesk handle educational institution requirements? 

ProcureDesk is well-suited for educational institutions with features like budget tracking by academic year, multi-department approval workflows, and grant funding allocation. Many schools have successfully migrated from legacy systems to ProcureDesk.

Q: What about non-profit organizations with tight budget controls? 

ProcureDesk’s budget control features are ideal for non-profits, allowing you to set strict spending limits by department, project, or funding source. The system prevents overspending and provides transparent reporting for donors and board members.

Advanced Features Questions

Q: Can we create custom reports similar to what we had in Ariett? 

Yes, ProcureDesk offers comprehensive reporting capabilities with customizable dashboards. You can track spending by vendor, department, category, or any other dimension important to your organization. Reports can be automated and scheduled for regular delivery.

Q: Does ProcureDesk support international currencies and vendors? 

ProcureDesk supports multi-currency transactions and international vendor management. The system handles currency conversion and can integrate with global suppliers through both punchout catalogs and custom vendor setups.

Q: What happens if we need additional customization after go-live? 

ProcureDesk is highly configurable, and our team provides ongoing support for workflow adjustments and feature optimization. Unlike rigid systems, ProcureDesk can evolve with your changing business needs without requiring expensive custom development.

Q: How quickly can we see ROI after migrating from Ariett? 

Most customers see immediate benefits from day one, including faster approval times and reduced manual data entry. Quantifiable ROI typically appears within 30-60 days through reduced processing costs, early payment discounts, and improved spend visibility. Our accounts payable automation features can reduce invoice processing time by up to 50%.

Ready to Make the Switch? Here’s How to Get Started

Step 1: Schedule Your ProcureDesk Demo

See firsthand how ProcureDesk addresses your specific Ariett replacement needs. Our team will walk through your current workflows and demonstrate exactly how the migration would work for your organization. Book your free demo here.

Step 2: Get Your Custom Migration Plan

Based on your demo, we’ll provide a detailed migration timeline, data transfer plan, and implementation roadmap tailored to your company’s specific requirements.

Step 3: Begin Your Risk-Free Migration

With our proven 2-4 week implementation process and white-glove onboarding, you can migrate from Ariett to ProcureDesk with confidence and minimal disruption.

The Bottom Line: Why ProcureDesk is Your Best Ariett Alternative

The Ariett shutdown isn’t just about finding any replacement – it’s about finding a better solution that solves the limitations you may have experienced and positions your organization for future growth.

ProcureDesk delivers:

✅ 200+ punchout integrations (including critical Amazon Business integration)

✅ Native Sage Intacct integration with real-time synchronization

✅ Complete end-to-end solution from requisition to payment

✅ Rapid 2-4 week migration timeline

✅ Built-in payment capabilities with flexibility for your preferred payment methods

✅ Proven track record helping companies migrate from legacy systems

Don’t let Ariett’s shutdown catch you unprepared. The companies that start their migration now will have the smoothest transition and the least operational disruption.

Schedule Your Free ProcureDesk Demo Today
Ready to see how ProcureDesk can replace Ariett and improve your procurement processes? Our migration specialists are standing by to help you create a custom transition plan that meets your November 1, 2025 deadline with time to spare.