Procurify and Ramp are procurement tools for spend control and visibility, but choosing between the two depends on your team’s needs.
We reviewed both tools and found distinct benefits. Procurify excels in purchase order (PO) workflows, budget enforcement, and vendor management for structured procurement. Ramp delivers corporate card programs, automated expense tracking, and real-time spend insights for faster expense control.
In this article, we’ll do an in-depth comparison of Procurify vs. Ramp based on their key features, pricing plans, and user reviews.
We’ll also share a third alternative, ProcureDesk, to help you find the best solution for your business needs.
What is Procurify?
Procurify is an AI-powered procure-to-pay platform that unifies purchasing, expense, and accounts payable workflows into a single platform. It serves industries like technology, healthcare, biotechnology, manufacturing, consumer packaged goods, education, and nonprofit.
Procurify Key Features
Here are the key features of Procurify:
- Purchase request creation: Generates standardized purchase requests with real‑time status updates and mobile submission capability.
- Purchase order management: Automates PO creation, manages recurring spend and blanket purchase orders, and tracks approvals via email or mobile.
- Expense request handling: Submits and allocates expenses via desktop or mobile, using shared or universal budget models for easy reconciliation.
- Contract management: Stores contracts centrally with audit logs, tracks contract spend, and gets notified when renewals are upcoming.
- Real-time budget tracking: Tracks unlimited budget categories live, approves by budget allocation, and maintains visibility across spend types.
- Approval workflows: Configures multi-tier approval flows tied to budget thresholds, with Slack, mobile, and email notifications, with delegation options.
- Vendor management: Allows vendors to request forms, import supplier data, and store documents in a centralized repository.
- Invoice processing: Automates invoice capture using OCR, creates bills, and matches invoices with purchase orders and receipts using two-way or three-way matching.
- Bill management: Syncs approved bills with accounting or ERP systems, monitors accruals, flags exceptions, and exports accounts payable (AP) reports.
- Spend card programs: Issue virtual spending cards with controls for funds, balances, and activity logs.
- Mobile app support: Offers requests, approves workflows, receives goods, and manages purchases anytime via iOS or Android app.
- Punchout integrations: Connects with the supplier catalogs for seamless shopping inside the platform.
- ERP and accounting integrations: Syncs with QuickBooks, NetSuite, and Sage Intacct, or via API.
- AI-powered spend insights: Provides AI-driven analytics dashboards for real-time spend trends, budget visibility, and procurement optimization.
Procurify Pricing
Procurify offers custom pricing plans based on your team size and procurement needs. Some users report that pricing starts at around $1,000 per month for small businesses and around $2,000 per month for mid-sized companies.
Procurify Reviews
Here’s what users like about Procurify:
- Easy to use
- Requires less training time
- Offers clear budget visibility
- Improves purchase order management
Here’s what users don’t like about Procurify:
- Vendor catalog sync issues
- No inventory management tools
- Limited built-in reporting
- Workflow gaps for complex procurement needs
- Less advanced integration options
- Limited mobile features
Review #1: Procurify is easy and fast for company ordering. It’s quick to learn and you can use it frequently, integrate into your daily usage, and it becomes a regular and thoughtless process.” – Brittani B.
Review #2: “It feels somewhat standalone. Absence of some advanced features, like inventory management. Inability to process multistage milestone payments as deposits.” – User.
Procurify Rating
What is Ramp?
Ramp is designed for growing finance teams that want to manage corporate cards, bill payments, and accounts payable in a single AI-powered spend management platform.
It serves startups and global enterprises alike, with scalable solutions for industries such as retail, medical, e-commerce, logistics, and hospitality.
Ramp Key Features
Here are the key features of Ramp:
- Corporate cards with built-in controls: Issue unlimited physical and virtual cards, set spending limits, and configure policies by role, department, or card.
- AI-driven expense management: Automates receipt capture, categorization, matching, and coding using machine learning to reduce manual work.
- Real-time spend tracking and savings insights: Monitors spending live and shows cost-saving opportunities through intelligent dashboards.
- Accounts Payable (AP) Automation: Automates invoice capture, approvals, and bill payments with OCR (optical character recognition) and AI.
- Approval workflows and policy enforcement: Builds smart, multi-level approval flows, automatically locks cards for missing receipts, and sets auto-reminders for compliance.
- Accounting & ERP integrations: Syncs expense, vendor, and payment data with systems like QuickBooks and NetSuite to simplify month-end closing.
- Travel and procurement support: Manages travel policies, facilitates intake-to-pay flows, and allows policy-compliant purchasing from one platform.
- Security & compliance controls: Leverage secure logins, advanced role permissions, transaction monitoring, and fraud detection to protect spend.
- Mobile app and smart capture: Capture receipts via mobile app, SMS, or email, upload on the go, and auto-match receipts to transactions.
Ramp Pricing
Ramp offers two paid plans and one free plan. The paid plans start from $15 per month per user.
Ramp Reviews
Here’s what users like about Ramp:
- Provides real-time expense visibility
- Allows flexible card issuance
- Supports advanced integrations
- Offers cost-saving tools
Here’s what users don’t like about Ramp:
- Limited customization for complex workflows
- Lacks advanced spend forecasting capability
- No built-in option to automate recurring expenses
- Limited invoice matching
Review #1: “Ramp has been a game-changer for our company. It helps keep the processes streamlined, keeps users on track, and it’s easy to use…” – Gabby I.
Review #2: “One downside to using Ramp is when a vendor sends an invoice in a format other than PDF format, it does not get auto-read into the draft bill section.” – Adam S.
Ramp Rating
Procurify vs. Ramp: Feature-by-Feature Comparison
Here’s a complete feature-by-feature comparison between Procurify and Ramp:
Procurify Specializes in End-to-End Procurement, Ramp Focuses on Spend Management
Procurify covers purchase requests, approvals, POs, vendor onboarding, budgets, receiving, and invoice matching. Ramp centers on corporate cards, expense policies, and bill pay, with limited procurement tools.
Procurify Delivers Comprehensive Vendor and Contract Management, Ramp Keeps Vendor Profiles
Procurify lets you onboard suppliers, store compliance documents, track contract details, and maintain vendor performance records within the platform. Ramp stores vendor profiles for bill pay and transaction tracking, but lacks deeper contract or compliance management capabilities.
Both Support Invoice Processing and AI for Invoice Capture
Ramp automates invoice capture and provides AI-powered invoice matching. Procurify also supports automated invoice capture using OCR and AI-powered three-way matching.
Procurify Links Budgets to Every Purchase Step, Ramp Tracks Spend in Real Time
Procurify ties every purchase request and order to a specific budget, giving managers visibility into available funds before approval. Ramp shows real-time spend but doesn’t link transactions to pre-set budget allocations.
Procurify Integrates with ERP Systems, Ramp Integrates with Accounting and HR Tools
Procurify connects with ERPs like NetSuite, and Sage Intacct. Ramp integrates with accounting platforms like QuickBooks, Xero, and NetSuite, along with HRIS systems, to sync employee data for card issuance.
Procurify Uses Punchout Catalogs, Ramp Offers Centralized Vendor Catalogs
Procurify offers Punchout catalogs that let users browse supplier websites like Amazon Business or Staples within the platform, pulling real-time product details for easy ordering.
Ramp imports product listings, pricing, and inventory from approved suppliers into a single, standardized catalog inside its system.
Procurify Offers Full AP Invoice Matching, Ramp Improves Bill Pay Automation
Procurify supports AP invoice capture and matches invoices against purchase orders and receipts to ensure three-way verification. Ramp’s bill pay module lets you upload invoices, route them for approval, and pay vendors via ACH or check, with automatic GL coding.
Procurify Provides Multi-Level PO Approvals, Ramp Enforces Policy-Based Controls
Procurify builds custom approval chains by department, budget, and type. Ramp enforces spending rules through merchant restrictions, category limits, and transaction thresholds, applying them automatically to card usage.
Procurify Builds Custom Spend Reports, Ramp Delivers Real-Time Spend Insights
Procurify’s reporting tools focus on historical purchasing data, budget usage, and vendor performance, with custom reports. Ramp offers an analytics dashboard that flags unusual spend, duplicate subscriptions, and potential savings opportunities.
Procurify’s Mobile App Handles Requests and Approvals, Ramp’s App Focuses on Expense Capture
Procurify’s mobile app lets employees submit purchase requests, approve orders, receive goods, and upload invoices on the go. Ramp’s app centers on capturing receipts, reviewing transactions, and managing card settings.
Procurify vs. Ramp: Feature Comparison Table
| Feature | Procurify | Ramp |
| Procure-to-Pay | Centralized system for purchase requests, approvals, POs, and payments with accounting integrations. | Unified platform for procurement, bill payments, and corporate card spend tracking in one place. |
| Purchase Order Management | Customizable PO creation with approval tracking, clear audit trails, and vendor linkage. | Automates PO creation and approvals with policy-based routing and spend visibility. |
| Spend Management | Real-time budget tracking by category or department with approval rules tied to budgets. | AI-powered spend controls with automated policy enforcement and live transaction monitoring. |
| Budget Management | Tracks expenses against set budgets and flags overages during request or approval. | Provides real-time budget alerts and insights tied to card and bill payments. |
| Supplier Management | Vendor database for onboarding, storing details, and tracking spend history. | Centralizes vendor information within expense and payment workflows. |
| Contract Management | Stores contracts, sets renewal reminders, and links spend to contract terms. | Links negotiated vendor contracts directly to approved budgets and payment schedules. |
| Invoice & AP Automation | OCR invoice capture, PO matching, approval routing, and ERP sync. | Automates bill capture, approvals, and payments with virtual card or ACH options. |
| Corporate & Virtual Cards | Issues virtual and physical cards for purchases with spending limits and transaction tracking. | Issues unlimited physical and virtual cards with real-time controls and spend categorization. |
| Mobile App Access | Mobile app for submitting requests, approving POs, and tracking budgets. | Mobile app for receipt capture, card management, and real-time spend visibility. |
| Integrations | Connects with QuickBooks, NetSuite, Sage Intacct, Microsoft Dynamics, and punchout catalogs. | Connects with major accounting, ERP, and HR systems with API and direct bank integrations. |
ProcureDesk: A Better Alternative to Procurify vs. Ramp for SMBs
ProcureDesk is a spend management software for small to medium-sized businesses (SMBs) earning $10M – $100M+ in annual revenue. Our platform serves industries like biotech and life sciences, construction, nonprofit organizations, and educational institutions.
ProcureDesk offers more customization and flexibility to match your team’s needs. Whether you’re moving from manual to automation or want a scalable solution to combine your existing tools, ProcureDesk has everything you need.
Here’s how ProcureDesk combines procurement, accounts payable, and bill payments:
Flexible Workflows for Multi-level Approvals
If you’re managing 50+ POs per month manually, you’re slowing down your team and lacking visibility and control over spend.
ProcureDesk gives you the flexibility to customize purchase order approval workflows that fit how your business works.
Here’s how ProcureDesk speeds up your approvals without manual workarounds:
- Route approvals by department, project, or vendor: Create workflow rules so the right manager reviews each request without manual reassignment.
- Set multi-level approval chains for high-value purchases: Escalate requests to multiple approvers when spend exceeds your set thresholds.
- Apply conditional rules for specific scenarios: Trigger different approvers based on spend category, location, or funding source.
- Maintain full visibility and audit trails: Track every step in the approval chain with time stamps and decision records.
- Speed up processing while enforcing policy: Approve low-risk purchases instantly while giving sensitive requests the oversight they need.
For example, an amusement park used ProcureDesk to automate purchase orders (POs) and email approval workflows. This gave them full visibility into purchases, reduced PO cycle times, and cash flow control, especially during seasonal demand.
Manage Purchase Orders to Control Spending
Tracking and managing purchase orders through emails may work for the short term, but it leads to scattered data, slow approvals, quality issues, and budget overruns.
ProcureDesk automates purchase orders, so you and your teams can create, edit, approve, and manage POs from a single system. Custom approval workflows make sure every order follows your internal policies, and built-in budget checks prevent overspending before it happens.
You can store vendor and product details in the system so they’re ready to use. For example, if the maintenance team needs safety gear, they can pull the approved vendor record, select the right items, and submit the PO in just a few clicks.
Every step is recorded in a clear audit trail, giving finance and procurement teams confidence in their records. Once an order is approved, it’s sent straight to the vendor by email or through our vendor portal. This allows you to track vendor status without manual follow-ups.
Catalog Integration for Controlled Purchasing
Many Procurify users complain that catalogs have outdated pricing. They must check and update the catalog separately, which slows down ordering and increases the risk of using old prices.
As a Procurify alternative, ProcureDesk offers punchout catalog support with real-time pricing updates. Our platform supports 200+ supplier catalogs, including Amazon Business, Uline, Grainger, Staples, and Office Depot.
Your employees can browse these catalogs directly within ProcureDesk, add items to the cart, and have them return to the system with the latest pricing and product details.
The catalogs connect in real time, so you always see the latest prices and stock levels. This helps you avoid ordering mistakes, speed up approvals, and improve the purchasing experience.
If a vendor’s catalog isn’t supported, you can build an internal catalog in ProcureDesk by uploading product lists with descriptions, pricing, and supplier information.
Orders from these internal catalogs follow the same approval and tracking process, giving you complete purchasing visibility even without a live punchout link.
Manage Vendors to Secure Better Pricing and Quality
Many growing teams struggle to keep vendor information, performance data, and contracts in one place. This makes it harder to control spending, track agreements, and meet quality standards.
ProcureDesk centralizes vendor management, consolidating vendor data with contact information, approved products, delivery terms, and service-level agreements.
All vendor contracts are stored in a searchable repository, so you can quickly find the right document when you need it. The system also sends automated reminders before contracts expire. This gives you time to review terms, renegotiate pricing, or explore new suppliers before renewals lock in.
For example, if a climate tech company is sourcing solar panels and energy storage units from multiple suppliers, they can use ProcureDesk to track delivery timelines, monitor price changes, and compare supplier performance across projects.
For smoother collaboration, ProcureDesk provides a vendor portal. Vendors can confirm orders, update delivery details, and submit invoices right within the system.
Invoice Automation and Matching for Faster Payments
Manually processing invoices can slow down payments and create costly errors.
ProcureDesk’s invoice workflow feature automates invoice capture, matching, and approval. This allows your teams to process payments faster and with greater accuracy.
Our platform uses optical character recognition (OCR) technology to extract invoice details from physical or digital invoices. Then, it applies invoice matching in two ways:
- Two-way matching: Checks the invoice against the PO to verify pricing and quantities before payment.
- Three-way matching: Compares the invoice, PO, and receipt to confirm that the goods or services were delivered as ordered.
For example, if a vendor submits an invoice for 120 units but the PO was for 100, ProcureDesk flags the discrepancy before it reaches payment approval. This allows only verified invoices to be paid and helps avoid overbilling.
You can also route invoices through custom approval workflows, link them to budgets, and track payment status in real time. Your procurement team can skip manual checks, process invoices faster, and pay on time.
Vendor Bill Payments to Improve AP Workflows
Many procurement and AP teams rely on separate systems to issue payments. This creates payment delays, extra reconciliation work, and a lack of visibility.
ProcureDesk integrates bill payments directly into your AP workflows, so you can manage bills with invoices and POs.
Here’s how it works:
- Choose the best payment method for each vendor: Pay via ACH, physical check, or virtual card without leaving the platform.
- Match invoices to purchase orders: Verify accuracy before approval to prevent overpayment or duplicate bills.
- Schedule or send payments instantly: Avoid late fees and maintain strong vendor relationships.
- Track payment status in one dashboard: Monitor due dates, amounts, and methods for every payment.
- Maintain compliance and security: Enforce role-based approvals and keep a full audit trail for every transaction.
For example, if your finance team receives a vendor invoice for raw materials, they can confirm it against the original PO in ProcureDesk. The software will route it for approval and pay via ACH in minutes.
Spend Management and Budget Controls for Compliance
Keeping track of employee expenses, reimbursements, and departmental budgets across spreadsheets and emails leads to errors, delays, and budget overruns.
ProcureDesk’s spend management software offers budgetary controls, allowing you to set spending limits and approval rules by department, threshold, or project.
When comparing ProcureDesk vs. Procurify, ProcureDesk offers more control as it blocks any requests that cross the spending limit. It then routes the request to the right approver based on your company rules without manual intervention.
The approver can view real-time budget availability before approving, making sure every expense stays within plan.
You can also generate real-time expense reports on a monthly, quarterly, or yearly basis with spend analytics. ProcureDesk gives you a complete breakdown, so you can forecast future spend, identify cost-saving opportunities, and control spending.
For example, a New York-based charter school used ProcureDesk to replace manual budget tracking. This allowed them to prevent overspending, pay only for received orders, and make better budget decisions.
Virtual Cards to Set Spending Limits
ProcureDesk supports virtual card issuance. After a purchase request is approved, you can generate a virtual card instantly. The card details are issued directly in the same workflow you used to request the purchase.
You can set specific controls like spending limits, allowed merchants, category restrictions, and expiry dates. Every payment made with the card is tracked in real time, automatically linked to the original request, and sent to your accounting system.
For example, when a lab manager submits a purchase request to order $1,200 worth of reagents from a new supplier on ProcureDesk, the system automatically issues a virtual card with a $1,200 limit, valid only for that supplier. The platform also places the order immediately, automatically logs the payment, and matches it to the request.
Inventory Management to Track Materials
Procurify offers limited inventory tools, while Ramp doesn’t offer an inventory management system. This forces teams to rely on third-party tools to track inventory with procurement.
ProcureDesk offers an inventory management module that allows you to:
- Track stock in real time across locations: See exactly what materials are available at each warehouse or job site without calling around or relying on outdated reports.
- Set reorder points and automate replenishment: Configure min/max levels for each material, and ProcureDesk will automatically create a purchase request to the approved vendor when stock falls below the threshold.
- Log and monitor consumption: Record every material release, track who used it, for what purpose, and automatically adjust on-hand counts.
- Order directly from available stock: Employees can track in-stock items before placing a new vendor order, helping reduce unnecessary spend.
- Perform and update physical counts: Upload monthly or quarterly count data to keep records accurate and in sync with your procurement and AP workflows.
- Run inventory valuation reports: Use reports to apply methods like average cost, LIFO (Last In, First Out), and FIFO (First in, First Out) to guide purchasing.
Real-Time Dashboards for Visibility and Control
Many users find Ramp’s built-in reporting difficult to navigate, while Procurify requires advanced configuration to get accurate reports.
ProcureDesk offers a procurement dashboard with advanced reporting capabilities. It lets you monitor purchases, budgets, supplier performance, unpaid invoices, approval history, and top buyers in real time.
You can track department-wise spending patterns to build cost-saving strategies, calculate your procurement KPIs, and allocate budget accurately.
Mobile App for On-The-Go Teams
If your office and field teams struggle with a lack of spend visibility, slow approvals, or payment delays, you need mobile procurement software to improve your workflows.
ProcureDesk mobile app gives your team the flexibility to manage purchasing on the go. Available for both iOS and Android, the app makes it easy to keep workflows moving.
Your team can use the ProcureDesk mobile app to:
- Create and approve purchase requests instantly from the job site or office
- Get real-time notifications when new requests or approvals need attention
- Scan and upload receipts directly with the phone’s camera
- Track budgets and order status live without logging into a desktop system
For example, if a construction project manager needs to request safety gear from the job site, they can use ProcureDesk’s mobile app to send requests, get instant approval, and have the order logged against the project budget immediately. This keeps the crew equipped and avoids costly delays.
ProcureDesk Integrations
ProcureDesk integrates with your existing systems to reduce manual work and sync your procurement process:
You can also sync your Slack to instantly approve the PO or invoice requests.
ProcureDesk also supports Single Sign-On with corporate identity management providers like Okta, Microsoft Azure, or OneLogin for compliance.
Book a demo to learn how you can integrate your existing tools with ProcureDesk.
ProcureDesk Pros and Cons
Pros
- Beginner-friendly interface with quick onboarding setup
- Comprehensive procure-to-pay system
- Provides purchase order management
- Supports custom hierarchy approval workflows
- Allows conditional routing
- Offers AP automation
- Supports 200+ punchout catalogs
- Offers vendor management
- Automates contract renewals
- Supports 2-way and 3-way match
- Offers inventory tracking tools
- Improves spend management
- Allows budget controls
- Offers real-time spend visibility
- Supports bill payments
- Supports virtual cards
- Provides real-time dashboards
- Generates spend reports
- Connects with accounting and ERP systems
- Supports a native mobile app
Cons
- Learning curve on advanced features, but the support team is there to help you onboard
- No offline features, but managers can use the mobile app to track POs and invoices
ProcureDesk Pricing
ProcureDesk offers three pricing plans:
| Plan | Price | What’s Included | Best For |
| Purchasing Automation | $598/month | 10 Users IncludedOnboarding SupportCustom Approval Workflows | Teams that need to automate their purchasing & approval process |
| Purchasing & AP Automation | $1020/month | All purchasing automation features, plus:Invoice Approval Workflows3-Way Invoice MatchingOCR for Invoices | Teams that also want to save time on matching invoices with orders |
| Enterprise | Custom quote | All purchasing automation features, plus:Dedicated Account ManagerVendor PortalSingle-Sign-On (SSO) | Large companies that want white-glove service |
ProcureDesk Reviews
Here’s what users like about ProcureDesk:
- Simple interface
- Highly responsive customer support
- Flexible workflows
- Adapts to unique purchasing needs
- Strong integrations with accounting software
- Speeds up invoice processing
Here’s what users don’t like about ProcureDesk:
- Learning curve for new users, but 24/7 customer support is there
- Occasional syncing issues
Review #1: “Procure is very helpful for approval processes. Also, if I request to modify the program, the ProcureDesk team listens and makes the change for us. The software is very flexible.” – Yukiko K.
Review #2: “Ease of use, inexpensive, and the punchout/ e-invoicing functionality with auto-sync to QuickBooks has saved us countless hours and money. Also, it is very easy to extract data from the system and find the information I am looking for.” – Nick P.
ProcureDesk Rating
ProcureDesk vs. Procurify vs. Ramp: Comparison Table
| Tool | Best For | Key Features | Starting Price | Rating |
| ProcureDesk | SMBs managing 50+ POs or 100+ invoices per month | Hierarchical approval workflows, 200+ punchout catalogs, 3-way invoice matching, AP automation, real-time spend analytics, supplier management, virtual cards, integrations | $598/month, for 10 users | 4.8/5⭐ |
| Procurify | SMBs to mid-market seeking intuitive P2P tools, mobile spend control | Request-to-approve workflows, real-time budgets, mobile app, virtual/physical card, punchout catalogs, integrations | Custom | 4.7/5⭐ |
| Ramp | Companies looking for expense control, corporate cards, and AI-driven spend automation. | AI-driven procurement, 3-way invoice matching, real-time spend visibility, automated expense categorization, built-in savings insights | $15/user/month | 4.6/5⭐ |
Procurify vs. Ramp: Which Spend Management Tool is Best for SMBs in 2025?
Choosing between Procurify and Ramp depends on your business size and feature needs.
Choose Procurify if you’re a small to midsize team that needs more structured procurement workflows with POs, budgets, and vendor management.
Ramp is a better choice for midsize teams that need real-time expense visibility, corporate card programs, and automated expense tracking for faster spend control.
Bottom Line
ProcureDesk is the best online procurement management system for SMBs with 5-250 employees with 50+ POs or 100+ invoices per month. It offers custom workflows, hierarchical approvals, PO management, 3-way invoice matching, real-time spend visibility, and budget controls.
ProcureDesk may start at a higher price point, but it offers a full procure-to-pay system with AP automation and vendor controls. As order volumes grow, these features scale with your team, making ProcureDesk more cost-effective than enterprise tools in the long run.
Book a free demo to learn how ProcureDesk speeds up approvals, prevents overspending, and integrates smoothly with your accounting software.
