AvidXchange is a popular tool to manage purchasing and accounts payable processes. But many users complain about its rigid workflows, invoice processing issues, limited reporting, clunky interface, and slow onboarding support.
In this article, we’ll review the 7 best AvidXchange alternatives for small to mid-sized teams. We’ll compare each tool’s key features and pricing to help you find the right fit for your business needs.
ProcureDesk
ProcureDesk is a spend management software built for SMBs managing 50+ purchase orders or 100+ invoices per month. It serves industries like biotech and life sciences, educational institutions, construction, non-profit organizations, manufacturing, and professional services.
As an AvidXchange alternative, ProcureDesk offers flexible solutions for teams looking for customizable approval workflows, automated invoice processing, strong integration capabilities, and real-time spend analytics.
Our team provides white-glove onboarding support, with a dedicated account manager guiding you through every step to configure features and integrations for your procurement needs.
Here’s how ProcureDesk features simplify purchasing and accounts payable processes:
Custom Multi-level Workflows to Speed Up Complex Approvals
Many small teams rely on spreadsheets to approve purchase orders (POs) or invoices, which leads to errors, delays, and a lack of visibility.
ProcureDesk offers a custom workflow engine that streamlines your multi-level approvals. Our software allows you to preset company rules based on purchase amount, department, category, or specific vendor.
When an employee creates a purchase request, ProcureDesk automatically checks it against your compliance rules to either approve or route it to the right approver for review.
For example, if you set a $5,000 spending limit, ProcureDesk will approve all requests under this amount. Any request crossing this limit is sent to the manager or director based on workflow rules.
Approvers can review and authorize requests directly from their desktop, mobile, or tablet via push notifications or email alerts. If the primary approver doesn’t approve a request within a certain timeframe, ProcureDesk automatically escalates approval requests.
This helps your finance teams spend less time checking each request and speeds up the approval process without manual intervention.
Purchase Order Automation for Streamlined Procurement
If you’re managing 50+ POs manually, it’s hard to track the status, cost, and history of every purchase. This leads to missed approvals, duplicate purchases, and budget overruns.
ProcureDesk automates purchase order creation and management from a single dashboard. Once a request is approved, our software automatically converts it to a purchase order and sends it to the vendor.
All your purchase orders are consolidated in a searchable dashboard, with vendor details, descriptions, unit prices, and line numbers. This allows you to track all POs in real-time, from initial request to final receipt.
You can also:
- Manage recurring and bulk orders using templates, reducing repetitive work for frequently purchased items.
- Set double approval rules so that POs automatically route to the right person based on department, budget, or order value.
- Search and filter POs by vendor, project, or status to quickly find the exact information you need.
For example, a non-profit mental health organization used ProcureDesk to replace paper-based requisitions with automated purchase request orders. The system shifted approvals to program directors with real-time visibility into all spending. This cut down approval cycle times by more than 50%.
Vendor Catalog Integration to Control Spending
AvidXchange doesn’t offer vendor catalog support, making it hard to control spending. Employees end up buying from different sites, causing product quality issues and budget overruns.
ProcureDesk supports 200+ punch‑out catalogs from major suppliers, such as Amazon Business, Grainger, Office Depot, Thermo Fisher, and CDW. This allows employees to shop directly within ProcureDesk, while staying within approved vendor lists and negotiated pricing.
When employees add items to their cart, ProcureDesk automatically creates a purchase request with accurate product details like SKUs, descriptions, and pricing. The request is then routed through custom approval workflows before being converted into a purchase order and sent directly to the vendor.
This end-to-end process gives finance teams full visibility into who is buying what and helps prevent unauthorized purchases. It also supports purchasing compliance by keeping all orders aligned with company policies and budgets.
Supplier Management for Performance Evaluation
Without a centralized system, it’s hard to manage multiple suppliers. This leads to product quality issues, overpricing, service-level agreement non-compliance, or late deliveries.
ProcureDesk offers supplier management tied to your procurement process. This allows your finance teams to track, view, manage, and edit vendors from a single dashboard.
With ProcureDesk, you can:
- Measure supplier performance: Track KPIs like delivery accuracy and service quality to hold vendors accountable.
- Identify supplier risks early: Detect late deliveries or recurring issues before they disrupt operations.
- Simplify audits and compliance tracking: Maintain a complete history of supplier activities for easier audits and reporting.
- Improve strategic sourcing: Use performance data to choose the right suppliers and negotiate better terms.
As an AvidXchange alternative, ProcureDesk also offers a self-service vendor portal that allows you to onboard suppliers faster. Vendors can securely submit their information, upload documents, and manage their own profiles.
When a purchase order is sent to the vendor, they can confirm the status with one click, while you see all the updates in real-time. This saves time on sending manual follow-ups.
Automated Invoice Matching for AP Processing
If you’re managing 100+ invoices with your accounting system, you’re likely to face payment delays, invoicing inaccuracy, and data entry errors.
ProcureDesk’s invoice workflow software integrates with your existing systems to connect your AP and procurement processes. When invoices arrive, our software uses OCR (optical character recognition) technology to capture invoice details, including the header and line items.
ProcureDesk uses one of two invoice matching methods for accuracy. A 3-way match involves verifying an invoice against both the purchase order and the goods receipt to confirm accuracy before payment. This process is important for physical procurement, such as materials or services.
For example, if a construction site manager orders 100 bags of cement, ProcureDesk first matches the supplier’s invoice to the original PO. Then, the manager uploads a goods receipt confirming the delivery. Once all three records align, ProcureDesk automatically syncs the transaction with your accounting system for payment processing.
A two-way match is more suitable for purchases that don’t require a physical delivery confirmation, such as software licenses, subscriptions, or professional services.
ProcureDesk only matches the invoice against the PO before sending it to the accounting system for payment.
For example, if you purchase an annual software subscription, there is no goods receipt to upload. The system simply verifies that the invoice matches the PO details, such as price and quantity, making the approval process faster and simpler.
This allows you to eliminate 80% of paper-based invoice processing with automation.
Budget Management for Spend Visibility
Alt text & Caption: ProcureDesk monthly budget reports
AvidXchange doesn’t support real-time budget enforcement or department-level spending limits in its standard AP flow. This makes it hard to track spending across departments accurately.
ProcureDesk helps you manage and plan your budget by integrating it with your procurement and AP workflows.
Our software allows you to:
- Track budget usage in real-time: Monitor budgets as purchases happen, giving teams clear visibility into available funds and actual spend.
- Set spending limits: Define rules that automatically limit purchases for maverick (unauthorized) spend control.
- Forecast future spend: Use live data to anticipate upcoming expenses and plan budgets more accurately.
- Flag over-budget expenses: Get instant alerts when a purchase request exceeds budgeted amounts or falls outside approved guidelines.
- Generate detailed reports: Export reports by department, project, or time period to support financial planning and audits.
For example, a biotech company used ProcureDesk to improve spending control and budget analysis. The system provided real-time insights into company spend, allowing them to review both quarterly and annual expenses. This made it easier to forecast and manage budgets as their company grew.
Bill Payments to Streamline Cash Flow
Managing vendor invoices and payments manually leads to duplicate errors, delays, and non-compliance risks.
ProcureDesk integrates bill payments to streamline your procure-to-pay workflows. Once an invoice is approved, the system automatically schedules the payment and syncs it with your accounting system. This removes manual steps like logging into bank portals or updating records.
You can choose between three payment methods to meet every vendor’s needs while optimizing cash flow:
- ACH transfers offer fast, secure, and low-cost electronic payments, ideal for day-to-day transactions.
- Physical checks are available for vendors who still rely on traditional banking methods.
- Virtual cards provide a secure option for one-time payments and include rebate opportunities.
All your payments are tracked in a centralized dashboard, showing status, due dates, and cash commitments in real-time. This gives your finance team clear spend visibility and helps prevent late fees or missed payments.
Spend Analytics for Real-Time Visibility
Many users complain about AvidXchange’s limited reporting functions.
ProcureDesk offers built-in spend analytics that provide advanced reporting of your company’s spend. Our software collects, cleans, and categorizes spend data, then presents it via easy-to-use dashboards and 30+ detailed reports. This gives you visibility into top suppliers, spending trends, and cost-saving opportunities.
Unlike AvidXchange, you can configure your procurement dashboard to track your priority KPIs instantly. ProcureDesk also allows role-based access, so everyone gets a personalized view of what matters to them.
For example, a department manager can only track their department’s spending, while a business owner gets a complete overview of all departments.
This helps you adopt data-driven cost reduction strategies and allocate better budgets to each department.
ProcureDesk Integrations
Disconnected tools require manual workarounds, delay payments, and cause data entry errors. ProcureDesk integrates with your existing ERP or accounting systems, so you can sync your data and deploy faster. Key integrations include:
ProcureDesk also supports batch integration, allowing you to sync large datasets quickly. This saves time and effort for finance teams.
Book a demo to learn how ProcureDesk integrates with your system.
ProcureDesk Pros and Cons
Pros
- User-friendly interface
- Guided onboarding support
- Streamlined purchase orders
- Custom multi-level approval workflows
- 200+ vendor catalogs
- 2-way and 3-way invoice matching
- OCR invoice capture
- Automated invoice approvals
- Faster vendor onboarding
- Supplier management tool
- Contract management
- Real-time spend visibility
- Spending controls
- Spend analytics and reporting
- Bill payments via virtual cards, checks, and ACH
- Monthly budget reports
- Real-time dashboards
- Native app
- 24/7 customer support
Cons
- Advanced features have a learning curve, but the customer service team provides onboarding support
- No offline features
ProcureDesk Pricing
ProcureDesk offers three pricing plans based on your business size and feature needs.
| Plan | Price (Monthly) | Includes | Best For |
| Purchasing Automation | $598/mo | 10 users, Custom Approval Workflows, Onboarding Support, Purchase Order Automation | Teams needing purchasing and approvals automation |
| Purchasing & AP Automation | $1020/mo | All Purchasing Automation features + Invoice Approval Workflows, 3-Way Invoice Matching, OCR for Invoices | Teams needing both purchasing and AP automation |
| Enterprise | Custom Quote | All features + Dedicated Account Manager, Vendor Portal, Single Sign On, Custom System Integration | Enterprises needing white-glove support and custom workflows |
ProcureDesk Reviews
Here’s what users like about ProcureDesk:
- Easy to use
- Strong integrations with QuickBooks
- Flexible workflows for unique procurement needs
- Automates invoice capture
- Real-time spend transparency
- Scalable for growing teams
- Highly responsive customer support
Here’s what users don’t like about ProcureDesk
- Learning curve for new users
- No offline features
Review #1: “In our organization, we must create purchase order requests in order to spend any money. ProcureDesk was very easy to learn how to use. I like that I can monitor the approval process at every step, and that all my previous POs are still visible and accessible to me.” – Christi J.
Review #2: “ProcureDesk is a great web application for managing purchasing and matching vendor bills to POs for proper reconciliation and GL coding. Their Customer Support is the absolute best I have worked with in the technology space.” – Daniel Q.
ProcureDesk Rating
Tipalti
Tipalti offers end-to-end payables automation built for mid-market to enterprise B2B organizations, especially those dealing with complex and high-volume payables.
As an AvidXchange competitor, Tipalti is best for global teams that need procurement solutions, tax/compliance automation, AI-powered workflows, and an integrated financial operations suite.
Read more: Tipalti Alternatives
Tipalti Key Features
Here are the key features of Tipalti:
- Provides full procure-to-pay automation
- Automates rule-based approval workflows
- Offers real-time spend analytics
- Automates invoices with AI and machine learning
- Allows three-way matching
- Offers a self-service vendor portal
- Supports payments to 200+ countries globally
- Automates tax compliance
- Provides centralized multi-entity management
- Sends branded notifications and payment updates
- Integrates with 225+ ERPs and tools
- Automates fraud detection and compliance screening
Tipalti Pricing
Tipalti pricing plans start from $99 per month for unlimited user access.
Airbase
Airbase, acquired by Paylocity, is an all-in-one spend management software that combines AP automation, expense management, corporate cards, and guided procurement.
It’s built for mid-market teams who need guided procurement and compliance oversight.
See also: Airbase Alternatives
Airbase Key Features
Here are the key features of Airbase:
- Provides guided procurement intake
- Allows touchless AP via AI-driven invoice processing
- Offers real-time spend visibility
- Supports multi-subsidiary and global payments across 145+ currencies
- Integrates virtual and physical cards
- Allows no-code configurable approval workflows
- Integrates with ERPs and business tools
- Deploys robust fraud and compliance controls
Airbase Pricing
You can contact the sales team to request pricing.
Stampli
Stampli is a procure-to-pay and AP automation platform designed for multi-entity or highly regulated industries, like healthcare or construction.
Read more: Stampli Alternatives
Stampli Key Features
Here are the key features of Stampli:
- Offers unified procure-to-pay control across all processes
- Supports AI-powered purchase requests
- Handles real-time PO data
- Integrates physical and virtual cards
- Provides vendor portals
- Automates conditional approval workflows
- Allows AI-driven invoice data extraction and automation
- Provides 12 pre-built, customizable real-time AP reports
- Facilitates prepayment requests with ERP sync
Stampli Pricing
Stampli offers custom pricing plans based on your business size, order volume, and feature needs.
BILL (formerly Bill.com)
BILL is a cloud-based financial operations platform that automates and streamlines back-office finance processes for SMBs.
As an AvidXchange alternative, BILL is best for teams that want integrated AP, accounts receivable (AR), expense, and spend management, with accounting software integration. But it’s only limited to accounting tasks.
Compare: Tipalti vs. BILL
Read More: How to Use POs in BILL
BILL Key Features
Here are the key features of BILL:
- Supports domestic and international payments across 130+ countries
- Offers single login access for AP, AR, and Spend modules
- Syncs automatically with accounting software
- Includes approval workflows with roles and fraud controls
- Supports AI-powered invoice capture and automation
- Provides a mobile app for on-the-go approvals
- Offers business credit (lines $1K–$5M) and virtual cards
- Aggregates multi-entity approvals
- Provides an API platform for custom financial automation
BILL Pricing
BILL pricing plans start from $45 per month per user.
MineralTree
MineralTree is an accounts payable automation software for mid-market and enterprise businesses. It serves sectors like healthcare, non-profits, education, retail, and food & beverage.
As an AvidXchange alternative, MineralTree is best for teams handling complex, high-volume payables.
MineralTree Key Features
Here are the key features of MineralTree:
- Automates invoice-to-pay workflows
- Supports invoice capture and validation
- Provides 2-way or 3-way PO matching
- Allows virtual card, ACH, and check payments
- Maintains two-way ERP sync for data consistency
- Offers real-time dashboards for analytics
- Secures payments with robust fraud controls
- Provides virtual card rebates for cost savings
MineralTree Pricing
MineralTree offers custom pricing plans based on your business needs.
Xero
Xero is a cloud-based accounting software for SMBs. It’s best for teams that want real-time financial visibility with automated bank reconciliation, invoicing, and reporting.
Xero Key Features
Here are the key features of Xero:
- Offers a unified cloud ledger for complex bookkeeping
- Automates payroll and reconciliation
- Integrates with 1,000+ third-party apps
- Provides bank feeds to import transactions automatically
- Offers a customizable real-time dashboard
- Tracks inventory and fixed assets
- Maintains paperless record-keeping
- Delivers tax compliance features like Making Tax Digital
Xero Pricing
Xero pricing plans start from $29 per month.
Comparison Table: 7 Best AvidXchange Alternatives
| Platform | Key Features | Best For | Pricing | Overall Rating |
| ProcureDesk | Custom multi-level workflows, automated PO creation, 200+ vendor catalog support, 3-way invoice matching, real-time spend visibility, supplier management, vendor portal, virtual cards, budget management, and spend analytics | SMBs managing 50+ POs or 100+ invoices per month | Starts at $598/mo (10 users) | 4.8/5⭐ |
| Tipalti | Global payments to 200+ countries, AI-driven invoice automation, tax compliance automation, and multi-entity management | Mid-market and enterprise teams with complex payables | Starts at $99/mo | 4.6/5⭐ |
| Airbase | Guided procurement intake, AI-powered touchless AP, global payments in 145+ currencies, and virtual and physical corporate cards | Mid-market teams needing procurement and compliance | Custom | 4.6/5⭐ |
| Stampli | Unified procure-to-pay platform, AI-driven invoice automation, real-time PO data handling, and customizable approval workflows | Multi-entity, regulated industries like healthcare or construction | Custom | 4.5/5⭐ |
| BILL (Bill.com) | Payments in 130+ countries, single login for AP, AR, and spend, AI-powered invoice capture, and mobile approvals | SMBs needing integrated AP, AR, and spend management | Starts at $45/user/mo | 4.3/5⭐ |
| MineralTree | Invoice-to-pay automation, 2-way and 3-way PO matching, virtual card, ACH, and check payments, and real-time AP dashboards | Mid-market and enterprise with high-volume AP needs | Custom | 4.3/5⭐ |
| Xero | Unified cloud ledger, automated payroll, 1,000+ third-party integrations, and real-time dashboard | SMBs needing cloud-based accounting and reporting | Starts at $29/mo | 4.4/5⭐ |
What Features to Look for in an AvidXchange Alternative?
The following are the features you need to look for in an AvidXchange alternative:
Purchase Order Automation
Look for software that automates purchase order creation and routing. This reduces manual work, minimizes errors, and keeps approvals consistent as your business grows.
Custom Approval Workflows
The software should support flexible multi-level approval workflows. This allows you to route or auto-approve requests by specific priority, such as department, project, or threshold.
Real-Time Visibility
Choose a solution with a centralized dashboard to track each stage of the purchasing process. Real-time visibility helps prevent delays and improves communication across teams.
Automated Invoice Matching
Look for software that supports automated invoice matching for validation. This helps prevent fraud and maintain payment accuracy.
Supplier Onboarding
Look for an AvidXchange alternative that supports a self-service vendor portal to speed up the onboarding process without manual setups.
Spend Analytics
The platform should provide built-in spend analytics and advanced reporting capabilities. This helps you track spending, identify cost-saving opportunities, and make better budgeting decisions.
Strong Integrations
Look for a tool that integrates smoothly with ERP and accounting tools like QuickBooks, NetSuite, or Sage. This reduces duplicate data entry and keeps financial workflows connected.
Vendor Catalogs
Choose a software that supports integrated vendor catalogs with major global suppliers to control spending.
Bill Payments
Look for a tool that integrates bill payments with procurement and AP workflows. It should offer ACH, physical cards, and virtual cards with spending controls.
Scalability
The right tool scales with your growing business. It should adapt to your unique procurement and AP workflows without manual workarounds.
Bottom Line: ProcureDesk is the Best AvidXchange Alternative for SMBs
Choosing the right AvidXchange alternative depends on your business size, team needs, order volume, and budget.
ProcureDesk is the best AvidXchange alternative for small to mid-sized teams earning $10M – $100M+ in annual revenue. It offers flexible multi-level workflows, vendor catalogs, PO automation, invoice matching, spend analytics, real-time tracking, and budget controls.
Our platform integrates with your ERP and accounting systems to deploy faster without disrupting your operations. This helps you reduce manual workarounds, approval delays, and data entry errors.
Book a free demo to learn how ProcureDesk adapts to your procurement and AP workflows.
