Procurement software that automates purchasing processes and spending management makes the purchasing process easier for organizations. Choosing the right one for your company depends on what features you are looking for. This article will introduce the main features of both Planergy.com and ProcureDesk to help you understand why ProcureDesk is the better choice to better all of your financial operations and your entire procure-to-pay system.
What software options are available?
While there are plenty of different automation software to improve your procure-to-pay process, there are two that we will focus on for the purpose of this article: ProcureDesk and Planergy.com.
ProcureDesk
Purchase Request Management
With ProcureDesk, your manual purchase requisition process is automated. Everything is processed online during the requisition process, and the need for paper forms is eliminated. Employees can track all of their purchases in one single place on the dashboard. The purchase order process is automated as well, saving businesses time in that sense also and significant savings.
Controlling Budget Management
With ProcureDesk, organizations can control spending by keeping track of the allocated budget for employees. It also offers a flexible budget structure with two different types of budgets that can be set up depending on your business needs. The system tracks the budget and ensures that the employee knows what the budget is by asking them to pick up a budget when requesting a purchase order. This allows the process of controlling budget management to run more smoothly. Additionally, the real-time reporting dashboards allow for increased visibility and less marginal error.
Purchase Approvals
ProcureDesk allows for automated workflow so that the appropriate person approves purchases. Different levels allow for different people to make the approvals. With this global spend management platform, approvals can be made on the mobile app.
Expense Reports
ProcureDesk provides expense management software to seamlessly capture, approve and submit expense reports to accounting. The transactions from credit cards can be easily imported into ProcureDesk, and the receipts are then attached to the expenses and can all be tracked in one place.
Spend Reporting
With ProcureDesk, reporting data is available at any time and can be seen by management and finance teams, who would also have approval automation. Businesses spend confidently with a quick view of who is spending and on what, while they also keep track of the details they need, such as monthly purchases.
Integration with Accounting Software
ProcureDesk enhances AP automation by importing master data from your accounting system. This global spend management platform works with different accounting systems such as QuickBooks, Xero, NetSuite, Sage, and Microsoft business central. No matter what accounting software you have, ProcureDesk makes the transition easy with an easy-to-use system. ProcureDesk offers an enhanced AP automation process, saving organizations time and significant savings.
PO Tracking and Invoice/AP Automation
With ProcureDesk, the entire procure-to-pay process is automated, from PO tracking to invoice and accounts payable automation.
Check out an additional alternative comparison: Procuredesk vs Procurify.
Planergy.com
Purchase Orders
With Planergy.com, businesses can request, approve and manage purchase orders on the app, making it easy to process from anywhere at any time.
Budget Management
Know who spent what and when and ensure every penny is accounted for with this spend management platform. Orders are all synced with spending and purchase orders and can be found in one place on the user interface. Real-time reporting dashboards allow you to have an actual forecast for your organization. Additionally, the budget is updated as soon as expenses are approved.
Purchase Approvals
With Planergy, match invoices to purchase orders to eliminate incorrect payments, improving compliance and speeding up the approval process. Planergy automates the process of generating bills for approved invoices, improving processing time, and data is always editable until the final payment is processed.
Spend Reporting
Planergy allows for detailed reporting that can be filtered and updated as soon as expenses are approved.
Integration with the Accounting System
Planergy supports accounting systems such as QuickBooks, Xero, Exact, Sage, Microsoft Dynamics, Oracle, SAP, myOB, and Netsuite.
Procurement Fraud Protection
Planergy offers procurement compliance and accounts payable compliance to catch fraud before it happens, preventing invoice fraud.
Check out an additional alternative comparison: Procuredesk vs Spendwise.
What makes ProcureDesk unique?
ProcureDesk is for small to medium-sized companies who want to track all of the cash within their business, whether it be invoices, purchase orders, or expenses. The features that make it unique are unlike its competitor’s features, making it one of the better Planergy alternatives.
White Glove Service
ProcureDesk offers white glove service to its customers, although this service is typically used for enterprise customers. With white glove service, customers get highly personalized services to easily meet clients’ needs. They also get assistance with complex products.
Customers get an assigned Customer Success Manager (CSM) through the white glove service. The CSM is the main point of contact during implementation and acts as an escalation point.
The CSM takes care of configuring the system as per your requirements. ProcureDesk starts with a kick-off call to understand your requirements around workflow and connect ProcureDesk to your accounting system. Once the team configures the system, you can review and provide feedback.
Training is key for strong adoption, and the CSM takes care of that too. ProcureDesk conducts 2-3 training sessions to walk your team through the system. The team has the training recording and a cheat sheet to refresh the key concepts.
Punchout Vendors in Every Plan
ProcureDesk has integrations with over two hundred vendors in a catalog-based process, which is managed by the supplier, but accessed through your purchasing system. Integration with ProcureDesk is not limited to only two or three vendors. This process would require the buyer to log in to the purchasing system, click on a link to the punchout catalog, find the product they need, and then they are redirected back to the purchasing system for the final transaction.
Customer Service
ProcureDesk offers excellent customer service available by phone, and online, and they even offer video tutorials.
What Are Customers Saying?
“I have enjoyed learning PD, teaching others, getting our entire company on board AND the use of this software has freed up so much of my valuable time as well as those in our AP department.”
“Procure is very helpful for approval processes. Also, if I request to modify the program, ProcureDesk team listens and make the change for us.”
What is the pricing?
Planergy charges per license per year, and says they charge less than a latte a week! This AP automation and approval automation software is for organizations with more than 50 employees. Planergy offers enterprise-level support and onboarding for free, and they also offer a free trial.
ProcureDesk offers three different packages depending on what you are looking for. The starting price for their basic package, called Purchasing Automation is $380 per month which included 10 users.
The starting price for their next package, called Purchasing & AP Purchasing Automation is $550 per month which includes 10 users You can add as many additional users as required.
The next plan is called the Enterprise Plan, and although the starting price is not on the website, they explain that the pricing and plan can be customized to meet all your business needs.
Check out an additional alternative comparison: Procuredesk vs Precoro.
Conclusion
If you are looking for procurement software with unique features, such as over two hundred punchout vendors, then ProcureDesk is the right one for you. Set up now risk-free with a 30-day money-back guarantee and a 14-day trial!
