A procurement software helps you control spending, streamline purchasing, and improve vendor management with features like:
- Centralized vendor catalogs that let employees easily browse and purchase from approved suppliers across the organization.
- Automated purchasing workflows, like routing purchase request approvals and receipt tracking, to reduce manual work and speed up processing.
- Dedicated vendor portals to manage order communications, track status updates, and store contracts in one place.
- Spend analysis and reporting tools to track purchasing trends, identify cost-saving opportunities, and guide smarter supplier negotiations.
Many procurement software options are available today. But finding the right one depends on your business size, current procurement workflows, and scalability.
This article reviews the 10 best procurement software options by business size. We’ll compare each tool’s key features and pricing to help you choose the right one for your business.
Here’s a quick snapshot of our top cloud-based procurement software picks:
- ProcureDesk: Our customizable and scalable procure-to-pay solution is best for small to mid-sized businesses (SMBs) earning $10M – $100M annually.
- Spendwise, Tradogram & Tipalti Procurement: These procurement software solutions are specifically built for small businesses.
- Precoro, ProcurementExpress.com & Procurify: These procurement solutions are designed for growing teams.
- Coupa, Jaggaer & SAP Ariba: These procurement tools are suitable for enterprises.
What is Procurement Software?
Procurement software is a digital platform that helps businesses manage and automate their purchasing process, from sourcing suppliers to paying invoices. It replaces manual, paper-based processes with an organized and centralized system. This helps improve efficiency, enforce purchasing policies, and give finance teams better visibility and control over spending.
Core features typically include vendor and contract management, purchase requisition and order creation, approval workflows, invoice matching, and real-time budget tracking.
For example, instead of employees emailing purchase requests or tracking orders in spreadsheets, procurement software like ProcureDesk lets them browse approved vendor catalogs, submit requests, and get automatic approvals, all while managers can monitor budgets and suppliers in real time.
Let’s review some of the top procurement software in 2025 in detail:
ProcureDesk: Customizable, Scalable Procurement Software for Small & Growing Teams
ProcureDesk is a cloud-based procurement software for small and growing businesses that manage 100+ invoices or 50+ purchase orders per month. We serve industries like biotech, construction, manufacturing, climate tech, non-profits, and professional services.
ProcureDesk streamlines procurement and accounts payable by combining both into one complete procure-to-pay (P2P) system.
Here’s how ProcureDesk helps you track and manage your purchases in real-time:
- Create a controlled shopping environment for employees. You can choose vendors, set proactive spend controls, and establish purchasing rules.
- Automatically approve, deny, or route purchase requests based on your custom workflows and pre-set rules.
- Integrate with 200+ vendor punchout catalogs, including Amazon, Thermo Fisher, and Office Depot, with no extra fees for adding sites.
- Manage unlimited vendor contracts, automate renewal reminders, and track supplier performance over time.
- Access real-time budget tracking and out-of-the-box spend reports to guide strategic procurement decisions.
We provide a procurement-only package or the full P2P suite with invoicing and payment features. Our team handles onboarding and training for both plans. We help you import vendors, set up approval workflows, and adjust system settings to match your procurement process.
You can upgrade between plans anytime. We also offer custom enterprise packages for larger teams with more advanced workflows or integration needs. Our system adapts as your purchase volume grows, allowing you to scale users, vendors, and workflows without disruption.
Here’s a detailed look at how ProcureDesk streamlines procurement for SMBs:
Approved Vendor Catalogs for Consistent Pricing and Quality
Most teams waste time comparing suppliers or buying from unauthorized sources (aka maverick spending). This leads to overspending, inaccurate pricing, and product quality issues.
ProcureDesk integrates with 200+ vendor sites, like Amazon, Costco, and Office Depot. This allows you to build a dashboard of all your approved suppliers. You can update the catalog anytime and connect unlimited vendor sites without restrictions.
The shopping process is simple. The vendor sites load directly within ProcureDesk, allowing your employees to browse products, build shopping carts, and submit orders for approval.
ProcureDesk also learns which suppliers employees use most and puts them at the top of the dashboard. This helps your teams move faster and stay compliant with purchasing policies.
Budgets & Spend Management to Control Spending
Without real-time budget visibility, it’s hard to enforce spending controls or prevent duplicate spending across departments.
ProcureDesk lets you control employee spending in real-time. Our granular budget controls allow you to set spending limits by vendor, product category, department, individual, and project (We help you set these during onboarding).
Every purchase in ProcureDesk goes through an automated approval workflow based on the rules you configure. Our system reviews all employee orders before they’re approved or routed to a procurement team member.
If an order exceeds the budget, our purchase requisition software automatically rejects it. The purchaser receives a notification explaining the reason, so they can revise and resubmit when budgets reopen.
ProcureDesk updates your budgets in real-time as your employees make purchases, so procurement managers and employees can see available funds.
You can see budget breakdowns from your centralized dashboard in easy-to-read infographics. ProcureDesk also generates monthly reports that help you track spending patterns and plan your budget.
For example, an aviation academy used ProcureDesk to track spending across three U.S. locations. Our software helped them gain real-time visibility into department-level spending, set proactive budget limits, and process invoices faster.
Design Request Forms and Multi-Level Approvals for Smarter Purchasing
Creating purchase requests using emails or spreadsheets makes it hard to track and approve them faster.
ProcureDesk automates your purchase approval process with custom request forms and approval trees.
During onboarding, you create forms tailored to your vendors, departments, or purchase types to capture the details procurement managers need.
When employees submit shopping carts, the forms load automatically and prompt them to enter the required information. Every order follows the correct approval path and gets processed faster.
You simply design multi-level approval flows (for different vendors, types of purchases, departments, etc.), and our system automatically:
- Approves purchase orders (POs) that meet purchasing criteria
- Denies orders that exceed the budget or go against purchasing rules
- Route orders to the right procurement team members for a final look.
For example, a biotech company can configure ProcureDesk to auto-approve lab supply orders under $1,000. The system will automatically route higher-value equipment requests to a department head and the CFO for final approval.
As each order moves through the workflow, ProcureDesk notifies the purchaser of order statuses, whether they’re approved or denied.
This speeds up your purchasing and gives finance leaders full control without slowing down day-to-day operations.
Shopping & Purchase Approval Workflow for Streamlined Buying
Without procurement management software, employees buy from unapproved vendors, skip steps, or blow past budgets.
Before anyone places an order, ProcureDesk guides your employees through a clear purchasing process. Your employees shop from approved vendors, follow the right steps, and stay within budget. On the backend, the system handles routing, approvals, and updates.
Here’s what the shopping and approval process looks like for end users:
- Employees (or anyone you grant access to) log into ProcureDesk with their unique credentials. Our software uses Single Sign-On (SSO) to authenticate users.
- Users see approved vendors and real-time budgets before they shop, so purchases stay within policy from the start.
- They build shopping carts, submit carts for review, and complete purchase request forms.
- Our system automatically approves, denies, or routes the order for review, sending status updates to the purchaser during the process.
- Procurement managers get notified only when their review is required. They can approve directly from the dashboard, email, mobile app, or Slack.
- Approved requests convert to POs automatically and get sent to vendors, saving managers from creating and sending POs manually.
- All users can view active POs, track orders, and monitor spending in real time, giving teams shared visibility and reducing status requests.
Supplier Management to Evaluate Performance and Negotiate Contract Terms
Managing vendors manually leads to missed order updates, shipment delays, or contract breaches.
ProcureDesk is the best procurement software for supplier management that helps you centralize supplier communication and contract tracking.
Here’s how ProcureDesk helps you take control of vendor management:
1. Supplier Portal
ProcureDesk tracks every purchase, organized by supplier, so you have a full view of order activity. Vendors can log into the system’s vendor portal to view active purchase orders, send quotes, and respond with updates.
If a product is out of stock or shipping is delayed, vendors can update the order status on ProcureDesk with new ship dates or tracking numbers. They can also message your procurement team through the portal if there’s an issue fulfilling the order.
Purchasers automatically receive status updates as orders are acknowledged or changed.
For example, if a construction company manages 40+ subcontractors across multiple projects. ProcureDesk can help the team track every supplier’s contact info, contract terms, and insurance documents in one dashboard.
If a subcontractor’s certification is about to expire, our software will send an automated reminder to your team. This keeps your projects compliant and on schedule.
2. Supplier Contracts
When you manage vendor agreements separately from purchasing, it’s easy to miss renewal dates or lose visibility into contract terms.
ProcureDesk offers contract management with automated renewal reminders. This allows you to:
- Create or modify vendor contracts and submit them for approval
- See the spend by contract
- Receive automated notifications about contract renewals, so you can renegotiate terms or opt out of unwanted contracts.
Receipt Management for Faster Payments
Handling 100+ receipts manually per month causes payment delays and data entry errors.
ProcureDesk is the best procurement software to streamline payments through automated receipt tracking and invoice processing. It prompts employees to upload receipts once they receive items. If they forget, the system sends automated email reminders to keep the process on track.
Employees can upload a photo of the receipt, confirm quantities, and note the condition of the items. If anything is missing or damaged, they can flag the issue directly in the system.
This streamlines your invoice workflow and allows your procurement or AP teams to resolve order issues before sending payment.
Spend Analytics & Reporting to Protect Your Profit Margin
Finance and procurement teams lack a clear view of how money is being spent across departments, vendors, and categories.
ProcureDesk dashboard gives you real-time spend analytics. It includes built-in reports to help you analyze spend data and find opportunities to reduce costs.
For example, you can see which vendors you spend the most with to negotiate (or renegotiate) lower rates on commonly purchased products or longer payment terms.
The dashboard also highlights budget limits. This helps you allocate funds properly, avoid overspending, and adjust early if teams are buying off track.
ProcureDesk’s AP Automation Suite to Control Cashflow and Avoid Payment Delays
ProcureDesk’s all-in-one P2P solution offers a suite of tools to support accounts payable processes, so you can manage purchases and payments.
Here’s what makes ProcureDesk the best procurement software for order and invoice management:
- The system captures all invoices in one place. Vendors upload invoices through the portal or send them via e-invoicing. ProcureDesk also connects to email and lets users upload paper invoices. All invoices are stored and managed on a single dashboard.
- It uses OCR (optical character recognition) to scan each invoice to pull key details. This includes header data, line items, and invoice numbers.
- The three-way matching feature links each invoice to its PO and receipt. If everything matches, the system marks the invoice as ready to pay.
- If there’s a mismatch or flagged issue, the invoice is sent to the right AP team member. This includes missing POs or receipts that show damaged or missing items.
- You can choose to auto-approve invoices or send them to your accounting or ERP system. You can also route them to AP for a final review before payment.
- Once paid, ProcureDesk updates the invoice status automatically. This keeps records accurate and prevents duplicate entries.
This helps your teams manage AP workflows without worrying about invoice errors or delays.
Platform Integrations
ProcureDesk is one of the best procurement software for integration with ERP systems and accounting software, including:
Our software also offers batch integration, allowing you to sync your large data instantly. This speeds up month-end reporting, audits, and importing historical records.
Book a free demo to learn more about how ProcureDesk integrates with your existing systems to streamline your purchasing process.
ProcureDesk Pros and Cons
Pros
- Beginner-friendly interface with a simple onboarding process
- Automates multi-level approval workflows
- Offers three-way PO and invoice matching
- Supports vendor management with contract reminders
- Integrates 200+ punchout catalogs
- Centralizes PO management
- Speeds up invoice processing
- Offers real-time spending visibility
- Supports advanced reporting features
- Provides one-click approvals with status updates
- Offers a native mobile app
- Integrates with accounting and ERP systems
- Provides 24/7 customer support
Cons
- Advanced features have a learning curve, but the support team can help you
- No offline features, but you can use the ProcureDesk mobile app
ProcureDesk Pricing
ProcureDesk offers three pricing plans:
- Purchasing Automation: Starts at $498 per month per 10 users for procurement solutions.
- Purchasing & AP Automation: Starts at $790 per month for complete P2P solutions.
- Enterprise: Contact our sales team for a custom quote.
All packages include white-glove onboarding and a dedicated support representative to help you when needed.
ProcureDesk Reviews
Review #1: “The team behind procuredesk is the best! They are quick to answer any question, no matter how small. Procuredesk was easy to implement for our company, and it is simple to manage all the features. The email PDF invoice picker is amazing!!!” – User.
Review #2: “In our organization, we must create purchase order requests in order to spend any money. ProcureDesk was very easy to learn how to use. I like that I can monitor the approval process at every step, and that all my previous POs are still visible and accessible to me.” – Christi J.
ProcureDesk Ratings
Procurement Software Solutions for Small Businesses
The following are the best procurement software solutions for small businesses, other than ProcureDesk:
Spendwise
Spendwise is a cloud-based spend management software designed for small teams that need an affordable and user-friendly solution to manage their purchasing and spending.
But they have limited options for available catalogs, reporting features, and integrations with accounting software.
Spendwise Key Features
- Streamlines purchase order management
- Offers basic supplier management
- Provides budgets & approvals visibility
- Offers spend management
- Supports user permissions
- Integrates with accounting systems, like Quickbooks and Xero
Spendwise Pricing
Spendwise offers three pricing plans:
- Basic plan for $9 per month per user
- Pro package for $19 per month for a minimum of 5 users
- Enterprise has a custom quote
Tradogram
Tradogram is a purchasing software for smaller teams that need to control purchasing, automate procurement processes, and require AP automation tools.
It provides a free plan with unlimited vendor catalogs but limits usage to five transactions per month, making it suitable only for very low-volume buyers.
Tradogram Key Features
- Provides custom and punchout catalogs
- Offers purchase requisition management
- Simplifies purchase order management
- Supports budgeting & spend management
- Allows approval routing
- Provides vendor management
- Offers project management
- Supports inventory management
- Provides two- and three-way invoice matching
- Integrates with accounting software
- Offers a reporting dashboard
Tradogram Pricing
Tradogram offers three pricing plans:
- Pro: $195 per month per user
- Premium: $375 per month for 10 users
- Enterprise: Custom quote
Tipalti
Tipalti is a procurement and AP software for small teams that manage multiple entities, currencies, and complex approval workflows. It’s mainly built for industries like AdTech, eCommerce, SaaS, gaming, and marketplaces.
Learn more: Tipalti Alternatives
Tipalti Features
- Streamlines purchase request management
- Automates PO approval workflows
- Offers supplier management
- Provides real-time budget monitoring
- Offers vendor contract management
- Supports an advanced reporting dashboard
- Integrates with accounting software & other business applications
Tipalti Pricing
Tipalti offers custom pricing plans based on your business size.
Procurement Software Solutions for Growing Teams
Below are some procurement software with the best user reviews, suitable for growing teams — aside from ProcureDesk:
Precoro
Precoro is a user-friendly procurement software for mid-sized businesses. Its vast feature set supports purchase requisitions, approvals, budgeting, and AP workflows.
Precoro serves industries like technology, healthcare, education, manufacturing, and professional services. But it’s not suitable for organizations with legacy ERP systems due to limited integration options.
Read Further: Precoro Alternatives
Precoro Key Features
- Offers supplier catalogs
- Allows purchase requisition management
- Speeds up approval workflows
- Streamlines purchase order management
- Provides spend management
- Simplifies supplier management
- Offers inventory management
- Supports a reporting dashboard
- Provides AP automation tools
- Offers three-way invoice matching
- Integrates with the NetSuite accounting system
Precoro Pricing
Precoro pricing plans start from $499 per month when billed annually.
ProcurementExpress.com
ProcurementExpress.com offers growing teams a full procure-to-pay solution with multi-currency support and strong catalog features. It automates purchasing, invoice reconciliation, and provides real-time budget tracking and spend analysis.
Many users appreciate its ease of use, but some find approval workflows limited and invoice scanning imperfect. ProcurementExpress.com is best for mid-sized teams that need straightforward procurement but may lack flexibility for complex AP needs.
Compare ProcureDesk vs. ProcurementExpress.com
ProcurementExpress.com Key Features
- Offers real-time budget tracking
- Provides vendor catalog management
- Allows punchout catalog support
- Offers multi-currency and multi-brand support for global teams
- Provides invoice reconciliation and matching
- Offers reporting and spend analysis tool
- Allows role-based user permissions and access controls
ProcurementExpress.com Pricing
ProcurementExpress.com offers four pricing plans:
- Basic plan for $365 per month for up to $10K transactions per month
- Better plan for $730 per month for up to $1M transactions per month
- Best plan for $1825 per month for up to $10M monthly spend
- Enterprise has a custom quote for higher transactions
Read more: Procurement Express Alternatives
Procurify
Procurify is a spend management solution for mid-sized businesses that offers purchase requests, approvals, and expense tracking.
Although it’s easy to use, it’s expensive and more suitable for larger teams.
Compare ProcureDesk vs. Procurify
Procurify Key Features
- Supports virtual cards (with spend limits)
- Offers catalog management
- Supports purchase requisition management
- Simplifies purchase order management
- Offers budget tracking
- Provides spend management
- Offers a reporting dashboard
- Provides mobile apps
- Offers AP automation tools, including reimbursement management
- Integrates with ERPs, accounting systems & project management platforms
Procurify Pricing
Procurify offers custom quotes on a per-customer basis. According to users, the platform may charge between $2,000 and $50,000 per year, depending on your business size.
Read more: Procurify Alternatives
Procurement Software Solutions for Enterprises
The following are the best procurement software options for enterprises. These solutions also provide consulting services to improve supplier sourcing and guide other business processes.
Coupa
Coupa is a comprehensive source-to-pay platform used by global brands like Nestle and Uber. It automates procurement, supports unlimited vendors, and offers AI-driven spend analysis to improve margins.
The platform also provides contract management with expert guidance to optimize supplier agreements. Coupa may require longer onboarding times, but they offer training and guided set-up to support adoption.
Compare Procurify vs. Coupa
Coupa Key Features
- Offers purchase order management
- Speeds up purchase requisition
- Provides tools to collaborate on POs
- Allows budgeting controls
- Offers purchasing fraud detection with Spend Guard
- Provides SOW-based spend management
- Streamlines supplier management
- Offers contract management
- Supports a reporting dashboard
- Allows mobile apps
- Integrates with AP workflows with QuickBooks and other accounting software
Coupa Pricing
Coupa offers custom quotes on a per-customer basis. According to users, Coupa may charge around $2,500 per month.
Read more: Coupa Procurement Alternatives
Jaggaer
Jaggaer specializes in direct procurement, with modules to support strategic sourcing, supply chain resilience, ESG compliance, and supplier performance. They also offer consulting services to guide sourcing and procurement processes.
Jaggaer Key Features
- Offers eProcurement solutions
- Supports AI-powered purchasing automation
- Speeds up approval flows
- Provides strategic sourcing tools
- Supports a supplier network
- Offers supplier management
- Provides contract management
- Streamlines supply chain management
- Offers reporting & spend analytics
- Supports global e-invoice compliance
- Allows invoice digital capture
- Integrates with ERPs & accounting software solutions
Jaggaer Pricing
Jaggaer offers custom pricing plans based on your business size, number of users, and transaction volume. According to users, Jaggaer’s pricing starts at around $45,000 per year.
SAP Ariba
SAP is considered one of the best cloud-based procurement software for enterprises with strong integration capabilities. It allows you to manage direct and indirect spending, implement proactive spend and purchasing rules, and automate procurement processes.
SAP also offers consulting services to guide spend analysis and procurement teams’ decision-making.
SAP Key Features
- Streamlines buying & invoicing
- Offers strategic sourcing tools
- Provides supplier management
- Supports budget management
- Streamlines contract lifecycle management
- Supports supply chain collaboration
- Offers expense management
- Provides reporting tools
- Offers compliance assurance
- Integrates with business applications
- Allows centralized invoice processing & invoice management
SAP Pricing
SAP doesn’t share pricing on its site. You must contact them for a custom quote.
Comparison Table: Best Procurement Software in 2025
| Software | Best For | Key Features | Starting Price |
| ProcureDesk | Teams looking to gain real-time budget control, automate purchasing, and eliminate manual invoice processing | Custom approval workflows, invoice management, real-time spend analytics, vendor catalogs, strong integrations | $498/month for 10 users |
| Spendwise | Small teams on a budget | Purchase order management, basic supplier tracking, and budget visibility | Starts at $9/month/user |
| Tradogram | Low-volume buyers needing catalog access | Punchout catalogs. approval routing, and 2–3 way invoice matching | Starts at $195/month |
| Tipalti | Multi-entity global teams | Budget monitoring, contract management, and complex workflow support | Custom quote |
| Precoro | Growing teams needing P2P + AP tools | Purchase requisitions, budgeting, and NetSuite integration | Starts at $499/month |
| ProcurementExpress.com | Mid-sized teams managing multi-brand spending | Budget tracking, invoice reconciliation, and multi-currency support | Starts at $365/month |
| Procurify | Mid-sized teams needing virtual cards + mobile | Virtual cards, budget tracking, and reimbursement automation | Custom quote |
| Coupa | Enterprises needing AI insights & contract help | AI-powered analytics, contract management, and fraud detection | Custom quote |
| Jaggaer | Enterprises with a supply chain and ESG focus | Strategic sourcing, AI automation, and global invoice compliance | Custom quote |
| SAP Ariba | Enterprises with deep ERP integration needs | Strategic sourcing, compliance tools, and invoice management | Custom quote |
What to Look for in a Procurement Software?
Each factor in this list is based on procurement software best practices teams use to reduce maverick spend and support scalability.
Here’s what you need to look for in a procurement software:
Ease of use
Choose procurement software with a simple interface and an easy onboarding process. This allows your team to get started quickly.
Customizable Approval Workflows
You need procurement software with custom approval workflows that route your POs based on your organization’s hierarchical structure.
For example, the software can send orders over $10K to the department manager, while anything under the limit gets automatically approved.
Real-Time Budget Tracking
Procurement software with real-time budget tracking helps you control spending. You can set smarter spending limits and improve cost savings.
For example, if your team has a $10,000 monthly budget, the software can alert you when spending nears the limit. This helps prevent overspending and keeps your finances on track.
Vendor Catalog and Contract Management
Look for a platform that supports a wide range of vendor punchout catalogs. The software should also let you manage vendor contracts with reminders for renewals and compliance tracking.
Purchase Order Management
The software should automate and streamline your purchase order management lifecycle. It should convert approved purchase requisitions to orders, track status, and store all records in one place for easy access.
Invoice Management
Choose a procurement software that supports automated invoice processing. It should capture, validate, and match your POs against your receipts to reduce manual errors and speed up payments.
Strong Integration Capabilities
The procurement software should sync AP workflows with your accounting and ERP systems to eliminate double entry and reduce reconciliation work.
User Access Controls and Role Permissions
Not every team member needs full access. Make sure the software lets you set clear user roles and permissions. This keeps you sensitive financial data and workflows secure.
Scalability and Support
As your purchasing volume grows, your software should scale with your procurement process. Look for procurement tools that support flexible user expansion, plan upgrades, and responsive customer support.
Benefits of Using Procurement Software
Here are some benefits of using procurement software:
Enforces Budget Control
A procurement software helps you set budgetary controls on spending. You can set clear spending limits and track performance. This speeds up decision-making, reduces waste, and keeps teams aligned on financial goals.
Automates Manual Work
A procurement tool automates your repetitive tasks, like manual approvals, creating POs, or matching invoices. This allows your team to spend more time on high-value tasks, such as strategic sourcing, planning budgets, or improving profit margins.
Improves Spend Visibility
The procurement software provides a centralized view of all your purchases, spending, and budget usage reports. You make better data-driven decisions.
Standardizes Purchasing
Using procurement management software helps you standardize your purchasing workflows. You can set up approved vendor catalogs and pricing limits based on your compliance requirements. Everyone follows the same steps to request, approve, and order goods or services.
Strengthens Supplier Relationships
Procurement software helps you track vendor performance, manage contracts, and streamline order communication in one place. For example, you can see whether a vendor meets delivery deadlines or payment terms.
Bottom Line
Choosing the right procurement software depends on your business size, number of users, and feature needs.
ProcureDesk is the best procurement software for SMBs that earn $10M+ in annual revenue. Our P2P solution offers real-time budget tracking, custom approval workflows, spend control, vendor catalogs, contract management, and customizable dashboards.
Ready to take control of your purchasing process?
Book a free demo
of ProcureDesk to see how you can automate approvals, gain real-time budget visibility, and manage vendors, all in one scalable platform.
